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Epsom and Ewell Borough Council: Contract Register & Procurement Profile

NHS ODS: LOCAL AUTHORITYONS register: Local-authority-districtSocial housing register: Local authorityNHS ODS: LOCAL AUTHORITY - LEGACYLocal authoritySouth East EnglandEpsom

Official UK PPONPYXN-1576-NDDT

Open now0no live notices
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Notices, last 12 months21+31% vs prior 12 months (16)
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Top-3 supplier share9%of 79 awarded procedures · 72 suppliers
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79 awarded tenders, 72 different suppliers.

Contracts ending ≤18 months84 within 6 months
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Published award value, 24m£3.9mnet · on 34 of 34 published values · top 5 = 36%
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What they buy
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Last 24 months · CPV divisions on published procedures · a notice with several divisions counts in each

45 Construction work2 procedures · 5%
79 Business services: law, marketing, consulting2 procedures · 5%
90 Sewage, refuse, cleaning and environmental2 procedures · 5%
09 Petroleum, coal, oil and gas1 procedure · 3%
48 Software package and information systems1 procedure · 3%
92 Recreational, cultural and sporting1 procedure · 3%

How they buy
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Last 24 months · 37 notices · commercial tool and route as published on the notice, not a legal-regime claim

Commercial tool
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  • Contract100%(37 notices)
    37 of 37 notices are Contract (100%).
Procedure route
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  • Direct award49%(18 notices)
    18 of 37 notices are Direct award (49%).
  • Limited / restricted46%(17 notices)
    17 of 37 notices are Limited / restricted (46%).
  • Open3%(1 notice)
    1 of 37 notices is Open (3%).
  • Selective3%(1 notice)
    1 of 37 notices is Selective (3%).
Bids per lot, few lots
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Based on 1 lots from this buyer’s competitions, last 24 months. Fewer than 5 lots: a median, not a typical figure.

4indicative · n=10% of lots drew a single bid
Notice amendments
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Based on 37 notices across all categories, last 24 months.

01 of 37 notices amended
Award vs estimate
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Based on 1 lots with both an estimate and an award, last 24 months. Small sample.

29.6% above estimateindicative · n=1

Who wins here
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All published awards naming a supplier · ranked by distinct procedures, not pounds · panel and call-off entries inflate award records

SupplierProceduresShareLast 24mAward recordsLast activity
CIVICA UK LIMITED33.8%0330 Aug 2022
Heartfelt Roofing and Construction Limited22.5%2221 May 2026
I & J Bushell Limited22.5%2221 May 2026
Wicksteed Leisure Ltd22.5%2227 Jan 2026
MAPLE NETWORKS LIMITED22.5%227 Nov 2025
Applied Resilience22.5%1216 Apr 2025
National Westminster Bank PLC22.5%124 Jun 2025
Elmbridge Building Control Services Limitied22.5%028 Jun 2021

The three most frequent suppliers are named on 9% of 79 awarded procedures (each procedure counted once, so a panel shared by several of them is not double-counted); 72 distinct suppliers hold at least one. Descriptive concentration of published awards, not a statement of preference.

Published award value (24m)
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£3.9mSum of published VAT-exclusive values on 34 of 34 published single-supplier values; the five largest make 36%; a further 1 published a VAT-inclusive amount only, kept apart.
Typical single-supplier award (24m)
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£76k middle valuerobust · n=34Middle half £56k–£151k.
Largest published awards
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SupplierAwardedTermPublished value
Bourne Hall Upper Dome re-roofingHeartfelt Roofing and Construction Limited21 May 20262 mo£420,284
Ashley Centre Car Park WaterproofingThe Resin Flooring Specialist Ltd19 May 20261 mo£299,564
IDox Maintenance and SoftwareIDOX SOFTWARE LTD26 Oct 20252.9 yrs£276,340
≈ £95k/yr
Upper Mill Pond RepairsLAND and WATER SERVICES LTD3 Nov 20263 mo£239,974
Fire Compartmentation and Fire Door Remedial WorksDoors Plus Ltd11 Mar 20264 mo£180,514

Contracts ending
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60 of 63 contracts carry an end date, 1 estimated from the duration · not a retender forecast

ContractHolderEndsPublished value
Housing Needs Solution SystemCivica UK Ltd30 Nov 2026£175,002
EEBC Cashless ParkingRINGGO (GB) LIMITED31 Mar 2027Not published
The supply of various IT hardwarePROBRAND LIMITED31 Mar 2027£56,250
Emergency Planning and Business Continuity Support ServicesApplied Resilience30 Apr 2027£129,600
Hook Road Arena Consultancy ServicesContinuum Sport & Leisure31 Aug 2027£79,395
EEBC Civica Pay (Payment System)CIVICA UK LIMITED31 Oct 2027£187,625
Fuel cardsAllStar20 Feb 2028£1,296,840
Facilities Management Services ProjectChurchill Group, Rydons31 Mar 2028£8,010,942

Recent procedures

Latest 44 of 44 procedures where this authority buys, is the authority the work is for, or runs the procurement

ProcedureStatusPublishedPublished value
Victoria FormsAwarded / complete19 Jan 2026—
Digitisation of recordsAwarded / complete15 Jan 2026—
Refuse and Recycling BinsAwarded / complete8 Jan 2026—
Playgrounds ImprovementsAwarded / complete8 Jan 2026—
IDox Software and MaintenanceAwarded / complete1 Dec 2025—
Nonsuch Mansion Turret Roof ReplacementAwarded / complete12 Nov 2025—
Replacement of Roof Coverings at the Barn in Horton Country ParkAwarded / complete3 Nov 2025—
Court Recreational Ground 3G Football Pitch RenewalAwarded / complete18 Sept 2025—
Development ConsultancyAwarded / complete1 Sept 2025—
Emergency Planning and Business Continuity Support ServicesBusiness services: lawAwarded / complete11 Aug 2025£120,000
Replacement of Stage Lighting & Dimmers & House Lights with LEDAwarded / complete5 Aug 2025—
Hogsmill Pathway RestorationAwarded / complete21 Jul 2025—
Microfiche ScanningAwarded / complete23 Jun 2025—
Banking ServicesAwarded / complete12 Jun 2025—
Security Operations and Event ManagementAwarded / complete12 Jun 2025—
CGR Consultancy AdviceAwarded / complete12 Jun 2025—
The Epsom and Ewell Local Plan ExaminationAwarded / complete10 Mar 2025—
EEBC Leisure Management ContractRecreationalOpen15 Nov 2024£45,000,000
HR and Payroll SystemFrameworkPayroll management servicesAwarded / complete14 Oct 2024—
NEC Software SolutionFrameworkIT services: consultingAwarded / complete20 May 2024—

Search all 44 procedures for this authority →

Contracts Finder adds 43 more procedures by this authority, mostly below the Find a Tender threshold or from before 2025. Each is counted once beside any Find a Tender copy; they are in the totals, not in this list or in search.

About this data
  • One profile per authority. Different spellings and registration numbers of the same body are merged into this profile. It includes tenders the authority ran for other bodies and tenders run on its behalf; spend is credited to the body that pays.
  • Values are published values. Award values are what the authority published, excluding VAT and framework ceilings. They are not a budget or total spend.
  • Contract end dates. 60 of 63 published contracts have an end date; 1 of those are estimated as the signature (or publication) date plus the published duration and are marked “estimated”. They feed “Contracts ending”, the same rule as the retender radar. Published values in that list come from either source; Contracts Finder figures are shown as published and stay out of this profile’s money totals.
  • Source. Official UK public procurement notices (Find a Tender and Contracts Finder), reused under the Open Government Licence v3.0, updated through the day and rebuilt nightly. Not every figure uses both feeds, and each one shows how many records it rests on: see the methodology. Spotted something wrong? Tell us.