Find a TenderAwardedContract details notice

Published 4 Mar 2025, 11:41 GMT

Official UK procurement notice

Emergency Planning and Business Continuity Support Services

Official notice

Authority: Epsom and Ewell Borough Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdReserved for SMEs and VCSEsReserved: K02000001SME suitable

Sectors: Business Services & Consultancy (79) Delivery: South East (UKJ26)

Published estimate£120,000≈ £60k / year · £120,000 inc. VAT29.6% above published estimate

Submissions closed 10 Apr 2025awarded 16 Apr 2025

Awarded to Applied Resilience

Contract term 2 yrsends 30 Apr 2027 · up to 30 Apr 2028 with extensions · starts 1 May 2025

What is being bought

Published requirement description

Provision of Emergency Planning and Response Capabilities as a Category 1 responder. In addition, the Council seeks a similar level of support for its business continuity capabilities across all departments.

CPV: Business services: law, marketing, consulting, recruitment, printing and security

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrsSMEPublished value£120,000

Contract period: 1 May 2025 – 30 Apr 2027 (2 yrs) · up to 30 Apr 2028 with extensionsValue: £120,000 exc. VAT · £120,000 inc. VAT

Delivery: South EastEligibility: SME eligible

Extensions: Option to extend by further 1 year until 30th April 2028.

79000000 Business services: law, marketing, consulting, recruitment, printing and security

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lot awarding rule: Price: 40% Quality: 60% Rational for split: Quality is essential as emergency planning and business continuity are statutory responsibilities and high risk.

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 4 Mar 2025, 11:41 GMT
Last source update: 11 Aug 2025, 08:15 BST
FTS notice number: 2025/S 000-007807
Latest notice: Contract details notice (UK7)
Classification (CPV): Business services: law, marketing, consulting, recruitment, printing and security
Delivery area: South East (UKJ26)
Official registry OCID: ocds-h6vhtk-04e944 Find a Tender

Contract terms

Reserved participation area: K02000001

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowed

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 10 Apr 2025, 12:00 BST
Clarification deadline: 21 Mar 2025, 12:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/epsom-ewell/aspx/Home ↗

All submissions must be submitted electronically via link provided above.

Timeline

4 Mar 2025 → 11 Aug 2025 · 5 dates

Tender notice published
4 Mar 2025, 11:41 GMT
Clarification questions by
21 Mar 2025, 12:00 GMT
Submission deadline
10 Apr 2025, 12:00 BST
Contract starts
1 May 2025, 00:00 BST
Latest notice published
11 Aug 2025, 08:15 BST

Notice history

5 events · 3 releases on Find a Tender · since 4 Mar 2025

Tender notice published
4 Mar 2025, 11:41 GMT
UK4
Contract award notice published
16 Apr 2025, 15:13 BST
UK6
Status changed to complete
16 Apr 2025, 15:13 BST
Contract signature expected
30 Apr 2025, 23:59 BST
scheduled
Contract details notice published
11 Aug 2025, 08:15 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £129,6001 award exc. VAT

Bids received 44 from SMEs

Contracts signed 1latest 7 Aug 2025

Awarded to	Value	Date	Status
Applied Resilience1 May 2025 – 30 Apr 2027 · up to 30 Apr 2028Extensions: Possible extension period of 1 year allowed within this contract.	£129,600	16 Apr 2025	Awarded

Contracts

Emergency Planning and Business Continuity Support Services · Applied Resilience
Signed
7 Aug 2025
Value
£129,600
Period
7 Aug 2025 – 30 Apr 2027 · up to 30 Apr 2028 with extensions
Status
active
Extensions
Possible 1 year extension.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
4final-stage tenders	4	0	—

Contracting authority & participating public bodies

Epsom and Ewell Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PYXN-1576-NDDT The Parade, Town Hall, Epsom, South East, KT18 5BYContact email

Bidders & participating suppliers

1 commercial party on the notice

Applied ResilienceAwarded supplier 85 Great Portland Street, London, London, W1W 7LTContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender11 Aug 2025, 08:15 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender16 Apr 2025, 15:13 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender4 Mar 2025, 11:41 GMT