Digitisation of records · UK public procurement notice

Official notice

Authority: Epsom and Ewell Borough Council (Local council)

Below threshold - without competitionSME suitable

Sectors: Business Services & Consultancy (79) Delivery: South East (UKJ26)

Awarded value£46,000published award · exc. VAT

Award in standstill Not publishedno call for competition

Award (standstill) to XEROX UK LIMITED

What is being bought

Published requirement description

Required digitisation of paper records across all departments to support digital transformation, improve access, reduce storage costs, and enable hybrid working. To ensure compliance with data retention policies and enhance service delivery.

The lotProcurement structure

single lot · no lot value published

Lot #1AwardedSME

Delivery: South EastEligibility: SME eligible

79999100 Scanning services

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - without competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 15 Jan 2026, 09:31 GMT
Last source update: 15 Jan 2026, 09:31 GMT
FTS notice number: 2026/S 000-003321
Latest notice: Transparency notice (UK5)
Delivery area: South East (UKJ26)
Official registry OCID: ocds-h6vhtk-06063d Find a Tender

Notice history

2 events · 1 release on Find a Tender · since 15 Jan 2026

Transparency notice published
15 Jan 2026, 09:31 GMT
UK5
Contract signature expected
31 Mar 2026, 23:59 BST
scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1some still in standstill

Awarded value £46,0001 award exc. VAT

Awarded to	Value	Date	Status
XEROX UK LIMITED1 Apr 2026 – 30 Jun 2026	£46,000	—	Standstill

Contracting authority & participating public bodies

Epsom and Ewell Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PYXN-1576-NDDT The Parade, Town Hall, Epsom, South East, KT18 5BYContact email

Bidders & participating suppliers

1 commercial party on the notice

XEROX (UK) LIMITEDAwarded supplierGB-COH: 00330754GB-PPON: PNNC-4675-LGHQ Building 4 Uxbridge Business Park, Uxbridge, South East, UB8 1DHContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender15 Jan 2026, 09:31 GMT