Official UK procurement notice
NHMF Frameworx Communal Mechanical and Electrical Services Framework Agreements
Authority: National Heritage Memorial Fund
What is being bought12 lots · detail below
Published requirement descriptionActive Fire Prevention/Detection Systems
Lifts and Disability Lifting Equipment
Sprinkler Installations
Landlord's Electrical Services
Water Hygiene, Tanks and Mains Installations
The Frameworks are national covering England, Wales, Scotland and Northern Ireland with the ability to operate in specific geographical regions
CPV: Access control system · Alarm system and antenna installation work · Alarm-monitoring services · Building services · Consulting services for water-supply and waste consultancy · Electrical installation work · Fire-alarm system installation work · Fire-alarm systems · Fire-detection systems · Fire-prevention installation works · Firefighting equipment · Installation services of electrical equipment · +26 more
How this framework works
From the published notice- Places
- up to 30 suppliers · 12 bids received (0.4 per place) · 12 appointed
Lots and requirements (12)Procurement structure
12 lots · all with a published value · same evaluation weights on every lotEvery one of these 12 lots carries the same published figure, £75,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Security, Access and Life Support Systems - Direct Award FrameworkCancelledceiling above
Testing, inspections, servicing, maintenance, renewal and installation of Security, Access
and Life Support Systems to their various dwellings, estates and schemes.
The Service may include in respect of Controlled Door Entry, Automatic Doors, Gates, Car
Park Barriers and Shutters, CCTV, Communal Digital and TV Installations, Intruder Alarms,
Warden Call and similar remote monitoring system installations, the following:
- Periodic inspections, testing, servicing and certification;
- Routine and responsive maintenance including responding to breakdown callouts and
provision of replacement parts;
- Major component renewals
Lot #2Security, Access and Life Support Systems - Mini-Competition FrameworkCancelledceiling above
Testing, inspections, servicing, maintenance, renewal and installation of Security, Access and Life Support Systems to their various dwellings, estates and schemes.
The Service may include in respect of Controlled Door Entry, Automatic Doors, Gates, Car Park Barriers and Shutters, CCTV, Communal Digital and TV Installations, Intruder Alarms, Warden Call and similar remote monitoring system installations, the following:
- Periodic inspections, testing, servicing and certification;
- Routine and responsive maintenance including responding to breakdown callouts and provision of replacement parts;
- Major component renewals
Lot #3Active Fire Prevention/Detection Systems - Direct Award FrameworkCancelledceiling above
Testing, inspections, servicing, maintenance, renewal and installation of Active Fire Prevention/Detection Systems to their various dwellings, estates and schemes,
The Service may include in respect of Fire Detection and Alarm Systems, Fire Evacuation Systems, Refuge Intercoms, Emergency Lighting, AOV's, Wet and Dry Risers, Fire Fighting
Equipment and Suppression Systems, the following:
- Periodic inspections, testing, servicing and certification;
Lot #4Active Fire Prevention/Detection Systems - Mini-CompetitionCancelledceiling above
Testing, inspections, servicing, maintenance, renewal and installation of Active Fire Prevention/Detection Systems to their various dwellings, estates and schemes,
The Service may include in respect of Fire Detection and Alarm Systems, Fire Evacuation Systems, Refuge Intercoms, Emergency Lighting, AOV's, Wet and Dry Risers, Fire Fighting Equipment and Suppression Systems, the following:
- Periodic inspections, testing, servicing and certification;
Lot #5Passenger and Goods Lifts and Disability Lifting Equipment - Direct Award FrameworkCancelledceiling above
Testing, inspections, servicing, maintenance, renewal and installation of Lifts and Disability Lifting Equipment to their various dwellings, estates and schemes,
The Service may include in respect of Traction and Hydraulic Passenger and Goods Lifts, Stairlifts, Through Floor Lifts, Platform Lifts, Bath and Ceiling Hoists etc, the following:
- Periodic inspections, testing, servicing and certification;
- Routine and responsive maintenance including responding to breakdown callouts and provision of replacement parts;
- Major component renewals;
- Disability Lifting Equipment Installations
Lot #6Passenger and Goods Lifts and Disability Lifting Equipment - Mini-CompetitionCancelledceiling above
Testing, inspections, servicing, maintenance, renewal and installation of Lifts and Disability Lifting Equipment to their various dwellings, estates and schemes,
The Service may include in respect of Traction and Hydraulic Passenger and Goods Lifts, Stairlifts, Through Floor Lifts, Platform Lifts, Bath and Ceiling Hoists etc, the following:
- Periodic inspections, testing, servicing and certification;
- Routine and responsive maintenance including responding to breakdown callouts and provision of replacement parts;
- Major component renewals;
- Disability Lifting Equipment Installations
Lot #7Sprinkler and Automist Systems - Direct Award FrameworkCancelledceiling above
Retrofit installation, including detailed design, installation, testing and commissioning of Sprinkler and Automist Systems (including all components, pipework, associated builders work, electrical work and making good, to their various dwellings, estates and schemes
Lot #8Sprinkler and Automist Systems - Mini-Competition FrameworkCancelledceiling above
Retrofit installation, including detailed design, installation, testing and commissioning of Sprinkler and Automist Systems (including all components, pipework, associated builders work, electrical work and making good, to their various dwellings, estates and schemes
Lot #9Landlord's Electrical Installations - Direct Award FrameworkCancelledceiling above
Testing, inspections, servicing, maintenance, renewal and installation of Landlord's Electrical Installations (Communal and Estate Lighting, Sub-mains Distribution, Electrical Intake Rooms distribution boards, HV and LV Switchgear, PAT Testing, Fixed Wire Testing and Remedials, Emergency Lighting and Lightning Conductors to their various dwellings, estates and schemes
Lot #10Landlord's Electrical Installations - Mini-Competition FrameworkCancelledceiling above
Testing, inspections, servicing, maintenance, renewal and installation of Landlord's Electrical Installations (Communal and Estate Lighting, Sub-mains Distribution, Electrical Intake Rooms distribution boards, HV and LV Switchgear, PAT Testing, Fixed Wire Testing and Remedials, Emergency Lighting and Lightning Conductors to their various dwellings, estates and schemes
Lot #11Communal Water Tanks and Water Distribution Installations - Direct Award FrameworkCancelledceiling above
Legionella testing, risk assessment monitoring, inspections, servicing, maintenance, renewal and installation to Communal Water Tanks and Water Distribution Installations including
boosted water pump systems and external water mains to their various dwellings, estates and schemes.
The Service may include the following:
- Periodic inspections, testing, servicing and certification;
- Routine and responsive maintenance including responding to breakdown callouts and provision of replacement parts;
- Block shut-downs
- Major component renewals;
- Upgrading of Installations
Works includes water hygiene and legionella monitoring, temperature monitoring, TMV testing, water sampling and testing, system and tank chlorination, tank refurbishment and renewal, tank room refurbishment.
Lot #12Communal Water Tanks and Water Distribution Installations - Mini-Competition FrameworkCancelledceiling above
Legionella testing, risk assessment monitoring, inspections, servicing, maintenance, renewal and installation to Communal Water Tanks and Water Distribution Installations including
boosted water pump systems and external water mains to their various dwellings, estates and schemes.
The Service may include the following:
- Periodic inspections, testing, servicing and certification;
- Routine and responsive maintenance including responding to breakdown callouts and provision of replacement parts;
- Block shut-downs
- Major component renewals;
- Upgrading of Installations
Works includes water hygiene and legionella monitoring, temperature monitoring, TMV testing, water sampling and testing, system and tank chlorination, tank refurbishment and renewal, tank room refurbishment.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality: 560
- Social Value: 40
- Price: 400
- Price carries 400 of 1000 points: a 10% discount moves about 40 points. The method statement decides this lot, not the discount.
- “NHMF Frameworx Communal Mechanical and Electrical Services Framework…” is a framework: the contest is a place on its panel, up to 30 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 21 Sept 2023, 16:54 BST
- Last source update
- 9 Feb 2024, 15:19 GMT
- Award evaluation window
- 23 Oct 2023 – …
- FTS notice number
2024/S 000-004480- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0402c9Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contracts is communicated to all Economic Operators.
The standstill period provides time for unsuccessful Economic Operators to challenge the award decision before Framework Agreements are entered into. The Public Contract Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the Regulations to take action in the High Court of England and Wales.
After the expiry of the 10 day standstill period, the Contracting Authority will unless prevented by order of the High Court, conclude and enter into the Framework Agreements.
Publisher note: The members of the NHMF including the Northern Ireland Housing Executive represent more than 80% of the UK's housing stock. NHMF (NPC) Ltd is a Contracting Authority under regulation 2 of the Public Contract Regulations 2015 and a central purchasing body under regulation 37 of those Regulations. NHMF Frameworx is the trading name of NHMF (NPC) Ltd ("NPC") which has been established by the National Housing Maintenance Forum Ltd. The framework agreements subject to this notice are made available for use by the registered providers of social housing and all other member and associate member contracting authorities on NPC'S register of members at the time of the publication of this FTS notice for this procurement operating across England, Wales, Scotland and/or Northern Ireland including their wholly owned subsidiaries. The register of members is obtainable from http://nhmfframeworx.org.uk/register of members The Framework Agreements subject to this notice are also made available for use by any other registered social housing provider https://www.gov.uk/government/publications/registered-providers-of-social-housing) , Welsh registered social landlord (https://gov.wales/registered-social-landlords), Scottish registered social landlord (https://www.housingregulator.gov.scot/register-of-social-landlords), Northern Irish registered housing association (https://www.communities-ni.gov.uk/articles/housing-regulation#toc-2), any local authority as defined in the Local Government Act 1972 for public authorities in England and Wales or as defined in the Local Government Act (Scotland) 1973 or as defined in the Local Government Act (Northern Ireland) 1972 and any housing Arm's Length Management Organisation (ALMO) that either (a) becomes a member of NPC during the period of the Framework Agreements by becoming a subscriber and user of the M3NHF Schedule of Rates for Responsive and Void Property Works, the M3NHF Schedule of Rates for Planned Maintenance and Property Reinvestment and the M3NHF Repairs Ordering Schedule; or (b) becomes an associate member of NPC during the period of the Framework Agreements by entering into an Authorising Associate Member Agreement with NPC The Contracting Authority considers that these contracts may be suitable for economic operators that are small or medium enterprises (SMEs), any selection of tenderers will however be based solely on the criteria set out in the procurement documents. NPC is administering this procurement on behalf of its Members. The Contracting Authority reserves the right not to award any membership to any framework pursuant to this procurement exercise and/or to abandon this procurement exercise at any time and/or to award membership of a framework for only part of the Works at its sole discretion The Contracting Authority shall have no liability whatsoever to any applicant or tenderer as a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any applicant and/or tenderer before signature of any Call-off Contract shall be incurred entirely ay that applicant/tenderer's risk. No guarantee can be given that any business is generated under any awarded framework agreement or call off contract, nor can any guarantee be given that any framework agreement or call-off contract may be put in place in relation to this procurement. Economic Operators are to note that Call-off Contracts will take into account the priorities of the Contracting Authority and its members relating to economic. Social and environmental well being. All documentation can be downloaded from https://etenders.nhmfframeworx.org.uk This portal is for the downloading of the draft procurement documentation, submission of tenders and communicating requests for and responses to clarifications. All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at https://etenders.nhmfframeworx.org.uk After creating an account on eTenders@NHMF-Frameworx, users will receive an email with a link to activate their account. Once activated and logged in , users will need the following code to register for the procurement documentation: NPC8001 Economic operators may seek clarification where they consider any part of the procurement documentation is unclear. All queries and any clarifications must be communicated using the secure email messaging function within the Portal, but to be received no later than 17:00 on 13.10.2023, this will provide an audit trail of all clarification requests and responses issued. It will not be possible to respond to any queries received after that stipulated date and time. It is the Economic Operators responsibility to regularly monitor communications raised and issued through the Portal. Response to requests for clarification will be communicated by NPC to all Economic Operators through the portal secure email messaging system. When uploading Tender Documentation, Economic Operators must be aware of any speed limitations of their internet connection, system configuration and general web traffic etc., as these may impact on the time taken to complete the transaction. Uploading of submissions must be completed by the deadline closing date and time. DO NOT WAIT until too near the closing time on the return date. The closing deadline for uploading completed tender documentation is the 23.10.2023 at 15.00. Please note that the Portal will not permit tender submissions to be uploaded after the closing deadline. Tenders and supporting documentation must be visible to NPC and their advisers only after the closing deadline. Should Economic Operators have any queries or experience difficulties with the registration or download/upload system they should contact the eTenders@NHMF-Frameworx help desk by email [email protected]
How it was run
Official notice- Appointment period ends
- 23 Oct 2023, 15:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 23 Oct 2023, 15:30 BST
Timeline
23 Oct 2023 → 9 Feb 2024 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown23 Oct 2023, 15:00 BST
- Bids opened23 Oct 2023, 15:30 BST
- Notice published9 Feb 2024, 15:19 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete9 Feb 2024, 15:19 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast12 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 10 of these contracts carry the same published figure, £150,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Contract 004480-2024-Lot 2A and 2B and 4A and 4B-3
- Signed
- 12 Dec 2023
- Value
- £300,000,000
- Status
- active
Contract 004480-2024-Lot 2A and Lot 2B and Lot 4A and Lot 4B-13
- Signed
- 12 Dec 2023
- Value
- £300,000,000
- Status
- active
Contract 004480-2024-Lot 2A and Lot 2B-2
- Signed
- 12 Dec 2023
- Value
- ceiling above
- Status
- active
Contract 004480-2024-Lot 3A and Lot 3B-11
- Signed
- 12 Dec 2023
- Value
- ceiling above
- Status
- active
Contract 004480-2024-Lot 3A and Lot 3B-5
- Signed
- 12 Dec 2023
- Value
- ceiling above
- Status
- active
Contract 004480-2024-Lot 3A and Lot 3B-7
- Signed
- 12 Dec 2023
- Value
- ceiling above
- Status
- active
Contract 004480-2024-Lot 3A and Lot 3B-8
- Signed
- 12 Dec 2023
- Value
- ceiling above
- Status
- active
Contract 004480-2024-Lot 5A and Lot 5B-10
- Signed
- 12 Dec 2023
- Value
- ceiling above
- Status
- active
Contract 004480-2024-Lot 5A and Lot 5B-12
- Signed
- 12 Dec 2023
- Value
- ceiling above
- Status
- active
Contract 004480-2024-Lot 5A and Lot 5B-6
- Signed
- 12 Dec 2023
- Value
- ceiling above
- Status
- active
Contract 004480-2024-Lot 6A and Lot 6B-4
- Signed
- 12 Dec 2023
- Value
- ceiling above
- Status
- active
Contract 004480-2024-Lot 6A and Lot 6B-9
- Signed
- 12 Dec 2023
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 12bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Cabinet OfficeReview contact point
- High Court of England and WalesReview body
Framework contractors & participating bidders
12 commercial parties on the notice- Dalkia Scotshield LimitedFramework contractor
- HCS Water Treatment LtdFramework contractor
- Harmony Fire LtdFramework contractor
- Lift and Engineering Services LtdFramework contractor
- Pilon LtdFramework contractor
- Precision Lift Services LimitedFramework contractor
- RJ Lifts GroupFramework contractor
- Rock Compliance LimitedFramework contractor
- Specialised Electrical Solutions LtdFramework contractor
- Specialist Lift Services LimitedFramework contractor
Show 2 more suppliers
- TSG Building Services plcFramework contractor
- Ventro LtdFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria