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Published 30 Sept 2024, 10:30 BST

Official UK procurement notice

EEM0072 Supply and Distribution of Materials Framework

Official notice

Authority: EFFICIENCY EAST MIDLANDS LIMITED (Public body)

Framework agreement11 lotsGoodsOpen procedure
Framework ceiling (notional)£661,000,000total for 11 lots · framework ceiling, not attributable revenue
Submissions closed 5 Dec 2024awarded 14 Mar 2025
Lots 11see the lot list below

What is being bought11 lots · detail below

Published requirement description

Efficiency East Midlands Ltd (EEM) is a procurement consortium which establishes and manages a range of frameworks and DPS agreements. eem.org.uk ↗

EEM conducted this tender exercise to procure a Materials Framework to replace our existing Materials Framework (EEM0072) that expires on 31st March 2025 and our Supply of Kitchen Units Framework (EEM0074) that expired in 2024.

The new framework commenced on 01st April 2025 with a lead in period before. The Framework provides EEM Members and Users with a provision for the supply and distribution of materials which fall in to one of the following lots:

Lot 1 - Managed Solution

  • Lot 1a - Managed Solution National
  • Lot 1b - Managed Solution Regional Independent Supplier

Lot 2 - Trade Specific Materials

  • 2a - General Building Materials including Timber, Joinery and flooring Materials
  • 2b - Electrical Materials
  • 2c - Plumbing, Heating and Gas (Domestic and Commercial)

Materials

  • 2d - Renewable Technologies and associated Materials
  • 2e - Kitchen Materials
  • 2f - Aids and Adaptation Materials
  • 2g - Roofing Materials

Lot 3 - Tool and Plant Equipment Hire

The Framework has been procured by EEM on behalf of the organisations that have been accepted as authorised users. Authorised users are classed as any current company law member, any future company law members and any user that has been authorised access to the frameworks and other public procurement tools provided by EEM.

EEM is incorporated as a company limited by guarantee and is owned and governed by a small number of organisations who make up our 'Company Law Members', all of which are Contracting Authorities in their own right. The Framework Agreements being procured by the procurement exercise begun by publication of the Contract Notice will be entered by EEM as the Contracting Authority which will have undertaken and completed that procurement exercise. Any reference in the Contract Notice or tender documents to Contracting Authority is deemed to be and include a reference to EEM.

The organisations entitled to access and use the Framework Agreements to be awarded at conclusion of the procurement exercise begun by publication of the Contract Notice are:

Any current EEM Member - being an organisation which is a Company Law Member of EEM at the date of this Contract Notice and being one of the organisations who owns and governs EEM;

Any Future Member of EEM, from time to time Company Law Members and the EEM Board may appoint additional Organisations to become Company Law Members. All Future

Members will also be Contracting Authorities in their own right; and A Framework User - being an organisation who has signed and agreed to the terms of accessing EEM Frameworks and who is authorised to access the frameworks and other public procurement tools provided by EEM.

EEM frameworks may accessed by all publicly funded organisations. Frameworks can be used by any organisation that falls in to one or more of the categories listed below and can be

identified through the links provided as users in accordance with the Public Contracts Regulations 2015 or the Procurement Act 2023.

CPV: Building materials · Cabinets · Construction machinery and equipment · Construction materials · Construction materials and associated items · Drilling equipment · Electric pumps · Electrical circuits · Electrical components · Electrical materials · Excavating machinery · Fitted kitchens · +18 more

How this framework works

From the published notice
Bids received
9 bids received · 32 suppliers appointed

Lots and requirements (11)Procurement structure

11 lots · 10 with a published value · evaluation weights differ by lot

Every one of these 2 lots carries the same published figure, £5,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Tool and Plant Equipment Hire Tool and Plant Equipment Hire and PurchaseCancelledLot estimate not published

Hire will typically be on a without operator basis and may be on a short or long-term basis to suit Members and Users requirements and the types of equipment includes but is not limited to the below.

  • Hand Tools
  • Power Tools
  • Lifting and Handling Equipment
  • Roofing Supports, Towers, Podiums and Ladders
  • Site Setup Equipment
  • Site Safety Equipment

Lot 3 will also permit the purchase of Plant Machinery, Site Equipment, Plant, Tools and associated equipment where a Member has conducted a cost analysis on hire v buy and the analysis shows the Member would be better to outright purchase rather than hire.

The above is not an exhaustive description of the types of tool and plant equipment required for hire or purchase via Lot 3 and the Framework will have provision for product lines to be added during the Framework's lifetime should Members and Users require additional product lines to be added to the Quarterly Price Files and Suppliers Catalogue during the lifetime of the Framework. Members and Users will be permitted to direct award or run a mini competition using already agreed product lines, with any additional product lines being added to the Quarterly Price Files and Suppliers Catalogue.

Members and Users specific requirements will be agreed with the Supplier under their call off from the framework but are subject to change based need and or the identified levels of usage for an extended period. Additional information: The Call Off Agreements to be awarded pursuant to the Framework Agreements to be entered at conclusion of the procurement exercise begun by publication of the Contract Notice may extend for a duration of up to five years beyond expiry of the four-year term of the Framework Agreement for Lot 3 Tool and Plant Equipment Hire contracts .

Lot #2Managed Solution NationalCancelledPublished value£230,000,000

Lot 1a Managed Solution National will support Members and Users looking for a Supplier to provide a full range of materials including; General Building Materials including Timber and Joinery Materials, Electrical Materials, Plumbing , Heating and Gas ,Renewable Technologies and Materials, Kitchen Materials, Aids & Adaptation Materials, Roofing Materials either directly or in collaboration with third parties.

This Lot will encompass the traditional requirements for over the counter collections, deliveries and van stock management but will also involve a range of enhanced options which will provide Members with the most efficient, cost effective and tailor made solution to meet their requirements.

The above is not an exhaustive list of the types of Materials available for supply under Lot 1 as the Framework will allow for the provision of additional product lines to be added should Members require additional product lines to be added to the Quarterly Price Files and Suppliers Catalogue during the lifetime of the Framework. Members and Users will be permitted to direct award or run a mini competition using already agreed product lines, with any additional product lines being added to the Quarterly Price Files and Suppliers Catalogue.

This Lot will encompass the traditional requirements for over the counter collections, deliveries and van stock management but will also involve a range of enhanced options which will provide Members with the most efficient, cost effective and tailor made solution to meet their requirements.

Additional Services may be provided by the successful Suppliers to enhance this and options my include but are not limited to preparation of pre-picked 'kits', out of hours supply, full IT integration, consignment stocks and where required dedicated stores facilities. Additional information: Lot 1 Managed Solution allows for trade specific contracts to be awarded to a Managed Solution supplier.

There is flexibility for members at the discretion of EEM to invite both national and regional Managed Solution suppliers to a competition.

The call-off contracts awarded via Lot 1 (1a and 1b) pursuant to the framework agreements to be entered at conclusion of the procurement exercise can be awarded 5 years beyond expiry of the framework term and contracts awarded for managed stores can go up to 10 years beyond the lifetime of the framework to take account of contract mobilisation and IT integrations requirements etc

Lot #3Managed Solution Regional SuppliersCancelledPublished value£120,000,000

Lot 1 B Managed Solution Regional Independent Supplier will support Members and Users looking for a Supplier to provide a full range of materials including; General Building Materials including Timber and Joinery Materials, Electrical Materials, Plumbing , Heating and Gas, Renewable Technologies and Materials, Kitchen Materials, Aids & Adaptation Materials, Roofing Materials either directly or in collaboration with third parties.

This Lot will encompass the traditional requirements for over the counter collections, deliveries and van stock management but will also involve a range of enhanced options which will provide Members with the most efficient, cost effective and tailor made solution to meet their requirements.

The above is not an exhaustive list of the types of Materials available for supply under Lot 1 as the Framework will allow for the provision of additional product lines to be added should

Members require additional product lines to be added to the Quarterly Price Files and Suppliers Catalogue during the lifetime of the Framework. Members and Users will be permitted to direct award or run a mini competition using already agreed product lines, with any additional product lines being added to the Quarterly Price Files and Suppliers Catalogue.

Additional Services may be provided by the successful Suppliers to enhance this and options my include but are not limited to preparation of pre-picked 'kits', out of hours supply, full IT integration, consignment stocks and where required dedicated stores facilities. Additional information: Lot 1 Managed Solution allows for trade specific contracts to be awarded to a Managed Solution supplier.

There is flexibility for members at the discretion of EEM to invite both national and regional Managed Solution suppliers to a competition.

The call-off contracts awarded via Lot 1 (1a and 1b) pursuant to the framework agreements to be entered at conclusion of the procurement exercise can be awarded 5 years beyond expiry of the framework term and contracts awarded for managed stores can go up to 10 years beyond the lifetime of the framework to take account of contract mobilisation and IT integrations requirements etc

Lot #4General Building Materials including Timber, Joinery and flooring MaterialsCancelledPublished value£40,000,000

Lot2A will cover the supply and distribution of General Building Materials including Timber and Joinery Materials.

Typically, a Member or User will have its own workforce undertaking repairs and maintenance and an external contractor working on refurbishment or development programmes.

This Lot is applicable for Suppliers who can supply and distribute General Building Materials including Timber and Joinery Materials via both delivery and counter service offering or counter Collections or delivery service. Additional information: The Call Off Agreements to be awarded pursuant to the Framework Agreements to be entered at conclusion of the procurement exercise begun by publication of the Contract Notice may extend for a duration of up to five years beyond expiry of the four-year term of the Framework Agreement for Lot 2 Trade Specific Material Contracts.

Lot #5Electrical MaterialsCancelledPublished value£59,000,000

Lot2B will cover the supply and distribution of Electrical Materials.

Typically, a Member or User will have its own workforce undertaking repairs and maintenance and an external contractor working on refurbishment or development programmes. This Lot is applicable for Suppliers who can supply and distribute Electrical Materials via both delivery and counter service offering or counter collections or delivery service. Additional information: The Call Off Agreements to be awarded pursuant to the Framework Agreements to be entered at conclusion of the procurement exercise begun by publication of the Contract Notice may extend for a duration of up to five years beyond expiry of the four-year term of the Framework Agreement for Lot 2 Trade Specific Material Contracts.

Lot #6Plumbing, Heating and Gas MaterialsCancelledPublished value£108,000,000

Lot2C will cover the supply and distribution of Plumbing, Heating and Gas (Domestic and Commercial) Materials.

Typically, a Member or User will have its own workforce undertaking repairs and maintenance and an external contractor working on refurbishment or development programmes. This Lot is applicable for Suppliers who can supply and distribute Plumbing, Heating and Gas (Domestic and Commercial) Materials via both delivery and counter service offering or counter collections or delivery service.

Lot #7Renewable Technologies and Associated MaterialsCancelledPublished value£33,000,000

Lot2D will cover the supply and distribution of Renewable Technologies and associated Materials.

Typically, a Member or User will have its own workforce undertaking repairs and maintenance and an external contractor working on refurbishment or development programmes. This Lot is applicable for Suppliers who can supply and distribute Renewable Technologies and Associated Materials via both delivery and counter service offering or counter collections or delivery service. Additional information: The Call Off Agreements to be awarded pursuant to the Framework Agreements to be entered at conclusion of the procurement exercise begun by publication of the Contract Notice may extend for a duration of up to five years beyond expiry of the four-year term of the Framework Agreement for Lot 2 Trade Specific Material Contracts

Lot #8Kitchen MaterialsCancelledPublished value£55,000,000

Lot2E will cover the supply and distribution of Kitchen Materials.

Typically, a Member or User will have its own workforce undertaking repairs and maintenance and an external contractor working on refurbishment or development programmes. This Lot is applicable for Suppliers who can supply and distribute Kitchen

Materials via both delivery and counter service offering or counter collections or delivery service. Additional information: The Call Off Agreements to be awarded pursuant to the Framework Agreements to be entered at conclusion of the procurement exercise begun by publication of the Contract Notice may extend for a duration of up to five years beyond expiry of the four-year term of the Framework Agreement for Lot 2 Trade Specific Material Contracts.

Lot #9Aids and Adaptation MaterialsCancelledceiling above

Lot2F will cover the supply and distribution of Aids and Adaptation Materials.

Typically, a Member or User will have its own workforce undertaking repairs and maintenance and an external contractor working on refurbishment or development programmes. This Lot is applicable for Suppliers who can supply and distribute Aids and Adaptation Materials via both delivery and counter service offering or counter collections or delivery service. Additional information: The Call Off Agreements to be awarded pursuant to the Framework Agreements to be entered at conclusion of the procurement exercise begun by publication of the Contract Notice may extend for a duration of up to five years beyond expiry of the four-year term of the Framework Agreement for Lot 2 Trade Specific Material Contracts.

Lot #10Roofing MaterialsCancelledPublished value£6,000,000

Lot2G will cover the supply and distribution of Roofing Materials.

Typically, a Member or User will have its own workforce undertaking repairs and maintenance and an external contractor working on refurbishment or development programmes. This Lot is applicable for Suppliers who can supply and distribute Roofing Materials via both delivery and counter service offering or counter collections or delivery

service. Additional information: The Call Off Agreements to be awarded pursuant to the Framework Agreements to be entered at conclusion of the procurement exercise begun by publication of the Contract Notice may extend for a duration of up to five years beyond expiry of the four-year term of the Framework Agreement for Lot 2 Trade Specific Material Contracts.

Lot #11Tool and Plant Equipment Hire Tool and Plant Equipment Hire and Purchaseceiling above

Hire will typically be on a without operator basis and may be on a short or long-term basis to suit Members and Users requirements and the types of equipment includes but is not limited to the below.

  • Hand Tools
  • Power Tools
  • Lifting and Handling Equipment
  • Roofing Supports, Towers, Podiums and Ladders
  • Site Setup Equipment
  • Site Safety Equipment

Lot 3 will also permit the purchase of Plant Machinery, Site Equipment, Plant, Tools and associated equipment where a Member has conducted a cost analysis on hire v buy and the analysis shows the Member would be better to outright purchase rather than hire.

The above is not an exhaustive description of the types of tool and plant equipment required for hire or purchase via Lot 3 and the Framework will have provision for product lines to be added during the Framework's lifetime should Members and Users require additional product lines to be added to the Quarterly Price Files and Suppliers Catalogue during the lifetime of the Framework. Members and Users will be permitted to direct award or run a mini competition using already agreed product lines, with any additional product lines being added to the Quarterly Price Files and Suppliers Catalogue.

Members and Users specific requirements will be agreed with the Supplier under their call off from the framework but are subject to change based need and or the identified levels of usage for an extended period. Additional information: The framework will allow for the provision of additional product lines to be added under any of the listed lots should appointed Suppliers ,Members and Users require additional product lines to be added to the Quarterly Price Files and Suppliers Catalogue during the lifetime of the Framework. Members and Users will be able to use additional product lines within their selection process from the framework.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

Lot distribution rule: Suppliers who are submitting for Lot 1 are only permitted to apply for either Lot 1a Managed Solution National or Lot 1b Managed Solution Regional Independent Supplier and not both lots. Organisations who submit a bid for a place on Lot 1a Managed Solution National or Lot 1b Managed Solution Regional Independent Supplier will NOT be permitted to submit a tender for a place on Lot 2 Trade Specific Materials 2A - 2G. Suppliers who are submitting for Lot2 are permitted to apply for more than one of the trade specific sublots A-G. Suppliers will need to submit a Part D for all lots you submit for.The Framework will not restrict trade specific contracts from being awarded to a Managed Solution Supplier via Lot 1, if the Member or User decides the service provision meets their requirements better than a Supplier through Lot 2 Trade Specific Materials.
Conditions of participation1
  • Suitability

    Please refer to the tender pack.

What this means for your bid
  • Price carries 40 points on every lot: a 10% discount moves about 4 points.
  • “EEM0072 Supply and Distribution of Materials Framework” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
30 Sept 2024, 10:30 BST
Last source update
1 May 2025, 09:31 BST
Award evaluation window
6 Dec 2024 – …
Authority reference
EEM0072
FTS notice number
2025/S 000-018254
Classification (CPV)
Building materialsCabinetsConstruction machinery and equipmentConstruction materialsConstruction materials and associated itemsDrilling equipmentElectric pumpsElectrical circuitsElectrical componentsElectrical materials
+20 moreExcavating machineryFitted kitchens
Delivery area
North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+2 moreSouth West (UKK)Wales (UKL)
Official registry OCID
ocds-h6vhtk-04a402 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond expiry of the 4-year framework term. Call-off contracts for managed stores can go up to 10 years beyond the lifetime of the framework to take account of contract mobilisation and IT integrations requirements etc Please note that the total framework value stated within this notice is in relation to the full 4-year framework and takes into consideration the lot structure, length of call off contracts and that the EEM membership may grow over the framework lifetime. The total framework value is split amongst the lots and each lot value is specified within the relevant section of this notice. The framework has been procured by EEM on behalf of the organisations that have been accepted as authorised users. Authorised users are classed as any current company law member, any future company law members and any user that has been authorised access to the frameworks and other public procurement tools provided by EEM. EEM is incorporated as a company limited by guarantee and is owned and governed by a small number of organisations who make up our 'Company Law Members' all of which are Contracting Authorities in their own right. The Framework Agreements being procured by the procurement exercise begun by publication of the Contract Notice will be entered by EEM as the Contracting Authority which will have undertaken and completed that procurement exercise. Any reference in the Contract Notice or tender documents to Contracting Authority is deemed to be and include a reference to EEM. The organisations entitled to access and use the Framework Agreements awarded at conclusion of the procurement exercise begun by publication of the Contract Notice are: Any current EEM Member - being an organisation which is a Company Law Member of EEM at the date of this Contract Notice and being one of the organisations who owns and governs EEM; Any Future Member of EEM, from time to time Company Law Members and the EEM Board may appoint additional organisations to become Company Law Members. All Future Members will also be Contracting Authorities in their own right; and A Framework User - being an organisation who has signed and agreed to the terms of accessing EEM Frameworks and who is authorised to access the frameworks and other public procurement tools provided by EEM. EEM frameworks may accessed by all publicly funded organisations. Frameworks can be used by any organisation that falls in to one or more of the categories listed below and can be identified through the links provided as users in accordance with the Public Contracts Regulations 2015 or the Procurement Act 2023. The list of potential framework users below is not exhaustive of all organisations who can utilise EEM services, access will be granted to any publicly funded organisation. Registered Social Landlords in England and Wales, including but not limited to 1. Registered Social Landlords in England and Wales, including but not limited to https://www.gov.uk/government/publications/registered-providers-of-social-housing 2. Local Authorities, including but not limited to England and List of councils in Wales 3. National Health Service (NHS) bodies including NHS Trusts, foundation trusts, Integrated Care Boards or Partnerships, GP federations and other health and social care providers within England and Wales 4. All emergency services including Police Forces, fire and rescue departments and emergency medical services 5. All education establishments including but not limited to, schools maintained by local authorities, academy trusts, colleges, universities and other further education establishments 6. Registered Charities with a relevant link to the core purpose and services provided by EEM 7. All other contracting authorities as defined in the Public Contracts Regulations 2015 or the Procurement Act 2023

How it was run

Official notice
Appointment period ends
5 Dec 2024, 17:00 GMT
Submission channel
{"written"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
6 Dec 2024, 14:00 GMT

Timeline

5 Dec 2024 → 1 May 2025 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    5 Dec 2024, 17:00 GMT
  2. Bids opened
    6 Dec 2024, 14:00 GMT
  3. Notice published
    1 May 2025, 09:31 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    1 May 2025, 09:31 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 32admitted to the panel · see the list ↓
Bids received 9
Contracts signed 9latest 14 Mar 2025

9 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £5,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Lot 1A - Managed Solution National

    Signed
    14 Mar 2025
    Value
    £230,000,000
    Status
    active
  • Lot 1B - Managed Solution Regional

    Signed
    14 Mar 2025
    Value
    £120,000,000
    Status
    active
  • Lot 2B - Electrical Materials

    Signed
    14 Mar 2025
    Value
    £59,000,000
    Status
    active
  • Lot 2C - Plumbing & Heating Materials

    Signed
    14 Mar 2025
    Value
    £108,000,000
    Status
    active
  • Lot 2D - Renewable Technologies & Associated Materials

    Signed
    14 Mar 2025
    Value
    £33,000,000
    Status
    active
  • Lot 2E - Kitchen Materials

    Signed
    14 Mar 2025
    Value
    £55,000,000
    Status
    active
  • Lot 2F - Aids & Adaptations Materials

    Signed
    14 Mar 2025
    Value
    ceiling above
    Status
    active
  • Lot 2G - Roofing Materials

    Signed
    14 Mar 2025
    Value
    £6,000,000
    Status
    active
  • Lot 3 - Tool & Plant Equipment Hire & Purchase

    Signed
    14 Mar 2025
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
2 · Managed Solution National4bids———
3 · Managed Solution Regional Suppliers1bids · 1 electronic———
5 · Electrical Materials12bids———
10 · Roofing Materials1bids———
Whole notice9bids———

Contracting authority & participating public bodies

EFFICIENCY EAST MIDLANDS LIMITED

Contracting authorityPublic bodyBody governed by public lawGeneral public services GB-COH: 07762614 3 Maisies Way, Alfreton, East Midlands, DE552DSContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Royal Courts of JusticeReview body Country

Framework contractors & participating bidders

32 commercial parties on the notice
Show 22 more suppliers

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria