EEM0067 - Fire Safety, Security & Entry and Access Systems Framework

{
  "id": "036283-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-04-21T16:17:54+01:00",
  "ocid": "ocds-h6vhtk-0687cd",
  "buyer": {
    "id": "GB-COH-07762614",
    "name": "EFFICIENCY EAST MIDLANDS LIMITED"
  },
  "tender": {
    "id": "EEM0067",
    "lots": [
      {
        "id": "1",
        "title": "Install and Maintenance of Fire and Intruder Alarms",
        "status": "planned",
        "description": "Lot 1 is being created to support Members by providing the supply, installation, servicing and ongoing maintenance of fire safety systems and equipment, covering but not limited to: \nFire Alarm Systems Service and Maintenance (Conventional, Addressable, Analogue Addressable and Wireless). \nFire Alarm Systems Upgrades and New System Installations (Conventional, Addressable, Analogue Addressable and Wireless). \nDetection Devices (Smoke, Flame, Optical Beam, Heat, Carbon Monoxide, Multi-Sensor, Aspirating Smoke and Manual Call Points). \nOutput Devices (Warning System/Bell Relays, Door Holder Relays, Auxillary Relays, Loop Sounders and Visual Alarm Signals). \nSprinkler, Misting and Suppression Systems, New Installations, Maintenance and Repairs. \nAspirating System Installations, Upgrades, Maintenance and Repairs. \nFire Protection Equipment Supply, Maintenance, and Refill \no Fire Extinguishers \no Fire Hydrants \no Fire Dampers \no Fire Shutters \no Fire Blankets \no Fire Evacuation Chairs \no Hose Reels, Inlets, Valves and Nozzles \no Safety Signs \nDry and Wet Riser Systems, Maintenance, Repairs and System Upgrades. \nAutomatic Opening Vents (AOVs) Maintenance, Repairs and System Upgrades. \nFire Door Inspection Services \nEmergency Lighting Systems Maintenance, Repairs and System Upgrades.\nThis lot may be divided into two sub‑lots: a Midlands sub‑lot and a National sub‑lot.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Pricing Schedule",
              "type": "price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "description": "Pricing will account for\n40% of the overall\nevaluation criteria for\nthis framework. The\nmethod used to\ncalculate this 40% will\nbe based on a\npercentage scoring\nsystem, details of\nwhich will be provided\nin the tender\ndocumentation."
            },
            {
              "name": "Presentation - Scenario",
              "type": "quality",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "description": "The Contractor that receives\na score of 5 will receive\nthe maximum quality\nweighting for that\nquestion. All other\nContractors will receive\na proportion of the\nmarks relevant to the\npercentage difference\nfrom the highest\nscoring Contractor for\nthat question.\nContractors evaluation\nscores and weighted\nscore for each question\nwill be added together\nand the contractor with\nthe highest overall\nweighted score will be\nthe highest scoring\nContractor for the\nquality element of the\nevaluation process.\nCriteria will be 0-5 (0\nbeing a Fail to 5 being\nExcellent) asset out in\nthe tender documents."
            },
            {
              "name": "Written Quality Questions",
              "type": "quality",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "description": "There will bean\nallocated % weighting\nper question within the\npresentation. For each\npresentation question\nresponse, the\nContractor hat receives\na score of 5 will receive\nthe maximum quality\nweighting for that\nquestion. All other\nContractors will receive\na proportion of the\nmarks relevant to the\npercentage difference\nfrom the highest\nscoring Contractor for\nthat question.\nContractors evaluation\nscores and weighted\nscore for each question\nwill be added together\nand the contractor with\nthe highest overall\nweighted score will be\nthe highest scoring\nContractor for the\nquality element of the\nevaluation process.\nCriteria will be 0-5 (0\nbeing a Fail to 5 being\nExcellent) asset out in\nthe tender documents."
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-11-08T23:59:59Z",
          "startDate": "2026-11-09T00:00:00Z"
        }
      },
      {
        "id": "2",
        "title": "Install and Maintenance of Door Entry,  Access control and CCTV",
        "status": "planned",
        "description": "Lot 2 is being created to support Members through the provision of secure, reliable and fully integrated security and access solutions. The scope includes the design, supply, installation, servicing and ongoing maintenance of the following systems: \nDoor Entry and Access Control \nAudio, video, digital and IP-based door entry systems \nKeypad, fob, card and biometric access control solutions \nIntegration with existing security and building management systems \nServicing, preventative maintenance and reactive repairs \nCCTV, Surveillance and Intruder Alarms \nFixed, dome and PTZ CCTV cameras \nIP, HD and networked CCTV systems \nRecording, monitoring and remote access equipment \nIntegration with wider security platforms \nIntruder alarm systems \nPlanned preventative and reactive maintenance services \nAutomated Entry and Physical Security Systems \nAutomated and manual gates and barriers \nAutomatic sliding, swing and revolving doors \nBollards \nRoller shutters and security grilles \nSystems regulating pedestrian and vehicular access \nCompliance with safety, legislative and accessibility requirements \nRoutine inspection, testing and scheduled maintenance \nReactive maintenance and repair services \nThis lot provides a comprehensive approach to access control, site security and automated entry, ensuring safe, compliant and resilient solutions across Member estates.\nThis lot may be divided into two sub‑lots: a Midlands sub‑lot and a National sub‑lot.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Pricing Schedule",
              "type": "price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "description": "Pricing will account for\n40% of the overall\nevaluation criteria for\nthis framework. The\nmethod used to\ncalculate this 40% will\nbe based on a\npercentage scoring\nsystem, details of\nwhich will be provided\nin the tender\ndocumentation."
            },
            {
              "name": "Presentation - Scenario",
              "type": "quality",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "description": "The Contractor that receives\na score of 5 will receive\nthe maximum quality\nweighting for that\nquestion. All other\nContractors will receive\na proportion of the\nmarks relevant to the\npercentage difference\nfrom the highest\nscoring Contractor for\nthat question.\nContractors evaluation\nscores and weighted\nscore for each question\nwill be added together\nand the contractor with\nthe highest overall\nweighted score will be\nthe highest scoring\nContractor for the\nquality element of the\nevaluation process.\nCriteria will be 0-5 (0\nbeing a Fail to 5 being\nExcellent) asset out in\nthe tender documents."
            },
            {
              "name": "Written Quality Questions",
              "type": "quality",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "description": "There will bean\nallocated % weighting\nper question within the\npresentation. For each\npresentation question\nresponse, the\nContractor hat receives\na score of 5 will receive\nthe maximum quality\nweighting for that\nquestion. All other\nContractors will receive\na proportion of the\nmarks relevant to the\npercentage difference\nfrom the highest\nscoring Contractor for\nthat question.\nContractors evaluation\nscores and weighted\nscore for each question\nwill be added together\nand the contractor with\nthe highest overall\nweighted score will be\nthe highest scoring\nContractor for the\nquality element of the\nevaluation process.\nCriteria will be 0-5 (0\nbeing a Fail to 5 being\nExcellent) asset out in\nthe tender documents."
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-11-08T23:59:59Z",
          "startDate": "2026-11-09T00:00:00Z"
        }
      },
      {
        "id": "3",
        "title": "Install and Maintenance of Warden Call",
        "status": "planned",
        "description": "Lot 3 is being created to support Members by providing solutions to support independent living and resident safety, particularly in sheltered and supported housing schemes. It covers the installation and upkeep of technology that enables effective communication and emergency response, including (but not limited to): \n Warden call and nurse call systems \nTelecare and telehealth devices \nPersonal alarms and emergency pull cords \nAssisted living systems \nIntegration with monitoring centres \nRegular testing and maintenance \nReactive maintenance\nThis lot may be divided into two sub‑lots: a Midlands sub‑lot and a National sub‑lot.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Pricing Schedule",
              "type": "price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "description": "Pricing will account for\n40% of the overall\nevaluation criteria for\nthis framework. The\nmethod used to\ncalculate this 40% will\nbe based on a\npercentage scoring\nsystem, details of\nwhich will be provided\nin the tender\ndocumentation."
            },
            {
              "name": "Presentation - Scenario",
              "type": "quality",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "description": "The Contractor that receives\na score of 5 will receive\nthe maximum quality\nweighting for that\nquestion. All other\nContractors will receive\na proportion of the\nmarks relevant to the\npercentage difference\nfrom the highest\nscoring Contractor for\nthat question.\nContractors evaluation\nscores and weighted\nscore for each question\nwill be added together\nand the contractor with\nthe highest overall\nweighted score will be\nthe highest scoring\nContractor for the\nquality element of the\nevaluation process.\nCriteria will be 0-5 (0\nbeing a Fail to 5 being\nExcellent) asset out in\nthe tender documents."
            },
            {
              "name": "Written Quality Questions",
              "type": "quality",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "description": "There will bean\nallocated % weighting\nper question within the\npresentation. For each\npresentation question\nresponse, the\nContractor hat receives\na score of 5 will receive\nthe maximum quality\nweighting for that\nquestion. All other\nContractors will receive\na proportion of the\nmarks relevant to the\npercentage difference\nfrom the highest\nscoring Contractor for\nthat question.\nContractors evaluation\nscores and weighted\nscore for each question\nwill be added together\nand the contractor with\nthe highest overall\nweighted score will be\nthe highest scoring\nContractor for the\nquality element of the\nevaluation process.\nCriteria will be 0-5 (0\nbeing a Fail to 5 being\nExcellent) asset out in\nthe tender documents."
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-11-08T23:59:59Z",
          "startDate": "2026-11-09T00:00:00Z"
        }
      }
    ],
    "items": [
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        "additionalClassifications": [
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            "id": "31518200",
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          {
            "id": "31625200",
            "scheme": "CPV",
            "description": "Fire-alarm systems"
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          {
            "id": "31625300",
            "scheme": "CPV",
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          {
            "id": "35111300",
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    ],
    "title": "EEM0067 - Fire Safety, Security & Entry and Access Systems Framework",
    "status": "planned",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "techniques": {
      "frameworkAgreement": {
        "method": "withAndWithoutReopeningCompetition"
      },
      "hasFrameworkAgreement": true
    },
    "awardPeriod": {
      "endDate": "2026-10-26T23:59:59Z"
    },
    "description": "This is a Planned Procurement Notice as Efficiency East Midlands (EEM) are conducting a tender exercise in June 2026 to procure a Fire Safety, Security & Entry and Access Systems Framework\nto replace our existing Frameworks (EEM0037 Door Entry, Access Control, CCTV and Warden Call Systems Framework and EEM0067 Fire & Intruder Alarms and Fire Protection Equipment) which will expire on October 2026.\nThe Framework will be split into the following Lots:\nLot 1 - Install and Maintenance of Fire and Intruder Alarms\nLot 2 - Install and Maintenance of Door Entry,  Access control and CCTV\nLot 3 -  Install and Maintenance of Warden Call\nLot 1\nThe Scope for Lot 1 has been put together to ensure our members can call upon to select a suitable qualified and experienced Contractors to  will provide EEM Members with a route to procure the works listed below and maintenance will include planned and reactive maintenance.\n• Fire Alarm Systems Service and Maintenance (Conventional, Addressable, Analogue Addressable and Wireless).\n• Fire Alarm Systems Upgrades and New System Installations (Conventional, Addressable, Analogue Addressable and Wireless).\n• Detection Devices (Smoke, Flame, Optical Beam, Heat, Carbon Monoxide, Multi-Sensor, Aspirating Smoke and Manual Call Points).\n• Output Devices (Warning System/Bell Relays, Door Holder Relays, Auxillary Relays, Loop Sounders and Visual Alarm Signals).\n• Intruder Alarm System Installations, Upgrades, Maintenance and Repairs.\n• Sprinkler, Misting and Suppression Systems Retrofitting Works, New Installations, Maintenance and Repairs.\n• Aspirating System Installations, Upgrades, Maintenance and Repairs.\n• Fire Protection Equipment Supply, Maintenance, and Refill\no Fire Extinguishers\no Fire Hydrants\no Fire Dampers\no Fire Shutters\no Fire Blankets\no Fire Evacuation Chairs\no Hose Reels, Inlets, Valves and Nozzles\no Safety Signs\n• Dry and Wet Riser Systems, Maintenance, Repairs and System Upgrades.\n• Automatic Opening Vents (AOVs) Maintenance, Repairs and System Upgrades.\n• Fire Door Inspection Services\n• Emergency Lighting Systems Maintenance, Repairs and System Upgrades.\n• Fire and Intruder Alarm Engineers\n• All builders work and making good/redecoration of all building fabric disturbed by associated works.\n• Testing, commissioning, and system demonstrations, as fitted drawings and operation and maintenance manuals and any other works associated with contracts including any of the above-described works.\n6\nAll  contractors MUST be compliant with The Regulatory Reform (Fire Safety) Order 2005. Furthermore, all goods, works and services supplied to Members will be delivered in accordance with all relevant British, European and international Standards for fire safety systems or products.\nLot 2\nThe Scope for Lot 2 has been put together to ensure our members can call upon to select a suitable qualified and experienced Contractors to meet current legislation and guidance on Door Entry, Access Control and CCTV Installs and Maintenance.\nLot 2 covers the design and installation / extension to existing door entry and access control systems.  Lot 2 also covers servicing, repairs and planned preventative maintenance of door entry and access control systems.\nAll systems installed via Lot 2 of this Framework should be carried out in in line with the NSI code of practice NCP109.\nThe equipment covered under this lot shall include, but not be restricted to, the following:\n•\tvandal resistant weatherproof keypad proximity reader with speech units\n•\tdoor entry panels\n•\taudio door entry handsets\n•\tuniversal lock releases\n•\telectromagnetic maglock and bracket sets\n•\tdoor release push buttons\n•\tproximity tags\n•\t230V / DC power supply unit\n•\temergency break-glass units\n•\tPC proximity controllers\n•\tbiometric fingerprint readers\n•\tmanufacturer's approved software\n•\tcables and containment\nAll works shall be in compliance with BS EN ISO 9001:2015 and BS EN 60839-11-1 'Alarm and Electronic Security Systems, Electronic Access Control Systems, Systems and Component Requirements\", BS EN 60839-11-2 \"Alarm and Electronic Security Systems, Electronic Access Controls Systems\" application guidelines, BS EN 50486 \"Equipment for use in Audio and Video Door Entry Systems\", BS 7671 IET Wiring Regulations (latest edition), NCP109 and SI code of practice for \"Planning, Installation and Maintenance of Access Control Systems NSI\", and SSAIB code of practice for \"Access Control Systems\".\nLot 2 covers the design and installation / extension to existing CCTV installations.  Lot 2 also covers servicing, repairs and planned preventative maintenance of CCTV systems.\nLot 3\nThe Scope for Lot 3 has been put together to ensure our members can call upon to select a suitable qualified and experienced Contractors to meet current legislation and guidance on Warden Call Systems.\nLot 3 covers the design and installation / extension to existing warden call / assisted living systems.  Lot 3 also covers servicing, repairs and planned preventative maintenance of all equipment\nThe equipment covered under this lot shall include, but not be limited to, the following:\n•\tPersonal alarms - supplied as either a pendant, wrist strap, pull cord etc.  that can be connected to a base unit.\n•\tActivity monitors or sensors - that can detect movement in the home eg  bed or chair occupancy sensor, occupancy sensor, epilepsy sensor, incontinence sensors, temperature extreme detector, property exit sensor and flood detectors etc.\n•\tFall detectors - that can either be worn on a cord around the neck or around the wrist and can sense a serious fall and raise an alarm at a monitoring centre.\n•\tBase unit (dispersed or hard wired) - that can be connected to a telephone wire or ethernet cable for digital solutions and receive signals from personal sensors and from other sensors positioned around the home.  Must have communication functionality built into them eg  microphone.\n•\tAlarm linked smoke detector - CO2 sensors when activated automatically sounds an alert to the user and sends a distress call to the Response Team.\n•\tSensor water - minimises risk of flood going undetected for a long time.\n•\tSensor door contact - minimises risks involved in looking after individuals in assisted or shared living accommodation.  Provides and alert when a resident goes off site potentially losing their bearings.\n•\tSensor temperature - temperature extremes / heat centres are highly beneficial for residents who may be suffering from dementia who may leave food cooking too long or forget to turn their heating on in winter.\n•\tSensor movement - the sensor will read any individual body temperature compared to that of the room and measure this in a form of infrared radiation.\n•\tPersonal attack transmitter - IPX4 water resistant as standard complete with periodic supervisory signal checks for system integrity.\n•\tCeiling pull chord switch - pull chord switch for WCs or other areas for extra peace of mind.\n•\tCall logging - keeps a full audit trail of events, search and product management reports, dual monitoring, alert staff when a door is opened or a doorbell is pressed.\n•\tPages - call messages direct to members of staff for a rapid response.\n•\tDisplay units - clear displays to relay call messages to staff.\n•\tPanels - configured together in a wireless network to provide a radio footprint to cover the building / site.\nAll work shall be carried out in compliance with the following British Standards:\n•\tBS 8521-2:2020 'Social Alarm Systems'\n•\tBS EN 50134 Parts 1 to 7 'Alarm Systems / Social Alarm Systems'\n•\tBS 7671 The IET Wiring Regulations\nEach lot may be divided into a Midlands sub‑lot and a National sub‑lot to encourage participation from small and medium‑sized enterprises (SMEs).\nThe documents will be available on Delta eSourcing from Monday 1st June 2026 with a submission deadline of Monday 10th August 2026. This is a Planned Procurement Notice, and we reserve the right to change details in the tender notice.",
    "tenderPeriod": {
      "endDate": "2026-08-10T14:00:00+01:00"
    },
    "communication": {
      "futureNoticeDate": "2026-06-01T23:59:59+01:00"
    },
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "Tenders must be completed and submitted electronically via\nhttps://www.delta-esourcing.com/\n(https://www.delta-esourcing.com/)\nAny submissions received via email (or other means) will be rejected.\nWe reserve the right to cancel the tendering process and reject all bids at any time prior to\naward of tender without incurring any liability to the affected tenderers. We shall not be\nbound to accept the lowest or any tender and reserves to itself the right as its absolute\ndiscretion to accept or not to accept any tender. We also reserve the right to award a part\nPage 9 to 12\ncontract on any tender and disregard any items after the tender has been submitted.\nThe tenderer shall be deemed to have examined fully, at the time of tendering, the tender\ndocuments. The tenderer shall bring any discrepancies to the attention of the\nProcurement Officer during the period allowed for tendering, otherwise it shall be\naccepted that all items in the Tender Documents have been included in the tender.\nWe reserve the right to reject any tender submission that is returned without the required\ninformation.\nEEM reserve the right to reject a submission from an excluded supplier, excludable\nsupplier and a supplier on the debarment list.",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-COH-07762614",
      "name": "EFFICIENCY EAST MIDLANDS LIMITED",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKF12",
        "country": "GB",
        "locality": "Alfreton",
        "postalCode": "DE55 2DS",
        "countryName": "United Kingdom",
        "streetAddress": "3 Maisies Way"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "07762614",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "tenders@eem.org.uk"
      },
      "additionalIdentifiers": [
        {
          "id": "PRXX-3953-HVQM",
          "scheme": "GB-PPON"
        }
      ]
    }
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  "language": "en",
  "planning": {
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        "url": "https://www.find-tender.service.gov.uk/Notice/036283-2026",
        "format": "text/html",
        "noticeType": "UK3",
        "description": "Planned procurement notice on Find a Tender",
        "documentType": "plannedProcurementNotice",
        "datePublished": "2026-04-21T16:17:54+01:00"
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}