Official UK procurement notice
EEM0067 - Fire Safety, Security & Entry and Access Systems Framework
Authority: EFFICIENCY EAST MIDLANDS LIMITED (Public body)
What is being bought3 lots · detail below
Published requirement descriptionThis is a Planned Procurement Notice as Efficiency East Midlands (EEM) are conducting a tender exercise in June 2026 to procure a Fire Safety, Security & Entry and Access Systems Framework
to replace our existing Frameworks (EEM0037 Door Entry, Access Control, CCTV and Warden Call Systems Framework and EEM0067 Fire & Intruder Alarms and Fire Protection Equipment) which will expire on October 2026.
The Framework will be split into the following Lots:
Lot 1 - Install and Maintenance of Fire and Intruder Alarms
Lot 2 - Install and Maintenance of Door Entry, Access control and CCTV
Lot 3 - Install and Maintenance of Warden Call
Lot 1
The Scope for Lot 1 has been put together to ensure our members can call upon to select a suitable qualified and experienced Contractors to will provide EEM Members with a route to procure the works listed below and maintenance will include planned and reactive maintenance.
- Fire Alarm Systems Service and Maintenance (Conventional, Addressable, Analogue Addressable and Wireless).
- Fire Alarm Systems Upgrades and New System Installations (Conventional, Addressable, Analogue Addressable and Wireless).
- Detection Devices (Smoke, Flame, Optical Beam, Heat, Carbon Monoxide, Multi-Sensor, Aspirating Smoke and Manual Call Points).
- Output Devices (Warning System/Bell Relays, Door Holder Relays, Auxillary Relays, Loop Sounders and Visual Alarm Signals).
- Intruder Alarm System Installations, Upgrades, Maintenance and Repairs.
- Sprinkler, Misting and Suppression Systems Retrofitting Works, New Installations, Maintenance and Repairs.
- Aspirating System Installations, Upgrades, Maintenance and Repairs.
- Fire Protection Equipment Supply, Maintenance, and Refill
o Fire Extinguishers
o Fire Hydrants
o Fire Dampers
o Fire Shutters
o Fire Blankets
o Fire Evacuation Chairs
o Hose Reels, Inlets, Valves and Nozzles
o Safety Signs
- Dry and Wet Riser Systems, Maintenance, Repairs and System Upgrades.
- Automatic Opening Vents (AOVs) Maintenance, Repairs and System Upgrades.
- Fire Door Inspection Services
- Emergency Lighting Systems Maintenance, Repairs and System Upgrades.
- Fire and Intruder Alarm Engineers
- All builders work and making good/redecoration of all building fabric disturbed by associated works.
- Testing, commissioning, and system demonstrations, as fitted drawings and operation and maintenance manuals and any other works associated with contracts including any of the above-described works.
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All contractors MUST be compliant with The Regulatory Reform (Fire Safety) Order 2005. Furthermore, all goods, works and services supplied to Members will be delivered in accordance with all relevant British, European and international Standards for fire safety systems or products.
Lot 2
The Scope for Lot 2 has been put together to ensure our members can call upon to select a suitable qualified and experienced Contractors to meet current legislation and guidance on Door Entry, Access Control and CCTV Installs and Maintenance.
Lot 2 covers the design and installation / extension to existing door entry and access control systems. Lot 2 also covers servicing, repairs and planned preventative maintenance of door entry and access control systems.
All systems installed via Lot 2 of this Framework should be carried out in in line with the NSI code of practice NCP109.
The equipment covered under this lot shall include, but not be restricted to, the following:
- vandal resistant weatherproof keypad proximity reader with speech units
- door entry panels
- audio door entry handsets
- universal lock releases
- electromagnetic maglock and bracket sets
- door release push buttons
- proximity tags
- 230V / DC power supply unit
- emergency break-glass units
- PC proximity controllers
- biometric fingerprint readers
- manufacturer's approved software
- cables and containment
All works shall be in compliance with BS EN ISO 9001:2015 and BS EN 60839-11-1 'Alarm and Electronic Security Systems, Electronic Access Control Systems, Systems and Component Requirements", BS EN 60839-11-2 "Alarm and Electronic Security Systems, Electronic Access Controls Systems" application guidelines, BS EN 50486 "Equipment for use in Audio and Video Door Entry Systems", BS 7671 IET Wiring Regulations (latest edition), NCP109 and SI code of practice for "Planning, Installation and Maintenance of Access Control Systems NSI", and SSAIB code of practice for "Access Control Systems".
Lot 2 covers the design and installation / extension to existing CCTV installations. Lot 2 also covers servicing, repairs and planned preventative maintenance of CCTV systems.
Lot 3
The Scope for Lot 3 has been put together to ensure our members can call upon to select a suitable qualified and experienced Contractors to meet current legislation and guidance on Warden Call Systems.
Lot 3 covers the design and installation / extension to existing warden call / assisted living systems. Lot 3 also covers servicing, repairs and planned preventative maintenance of all equipment
The equipment covered under this lot shall include, but not be limited to, the following:
- Personal alarms - supplied as either a pendant, wrist strap, pull cord etc. that can be connected to a base unit.
- Activity monitors or sensors - that can detect movement in the home eg bed or chair occupancy sensor, occupancy sensor, epilepsy sensor, incontinence sensors, temperature extreme detector, property exit sensor and flood detectors etc.
- Fall detectors - that can either be worn on a cord around the neck or around the wrist and can sense a serious fall and raise an alarm at a monitoring centre.
- Base unit (dispersed or hard wired) - that can be connected to a telephone wire or ethernet cable for digital solutions and receive signals from personal sensors and from other sensors positioned around the home. Must have communication functionality built into them eg microphone.
- Alarm linked smoke detector - CO2 sensors when activated automatically sounds an alert to the user and sends a distress call to the Response Team.
- Sensor water - minimises risk of flood going undetected for a long time.
- Sensor door contact - minimises risks involved in looking after individuals in assisted or shared living accommodation. Provides and alert when a resident goes off site potentially losing their bearings.
- Sensor temperature - temperature extremes / heat centres are highly beneficial for residents who may be suffering from dementia who may leave food cooking too long or forget to turn their heating on in winter.
- Sensor movement - the sensor will read any individual body temperature compared to that of the room and measure this in a form of infrared radiation.
- Personal attack transmitter - IPX4 water resistant as standard complete with periodic supervisory signal checks for system integrity.
- Ceiling pull chord switch - pull chord switch for WCs or other areas for extra peace of mind.
- Call logging - keeps a full audit trail of events, search and product management reports, dual monitoring, alert staff when a door is opened or a doorbell is pressed.
- Pages - call messages direct to members of staff for a rapid response.
- Display units - clear displays to relay call messages to staff.
- Panels - configured together in a wireless network to provide a radio footprint to cover the building / site.
All work shall be carried out in compliance with the following British Standards:
- BS 8521-2:2020 'Social Alarm Systems'
- BS EN 50134 Parts 1 to 7 'Alarm Systems / Social Alarm Systems'
- BS 7671 The IET Wiring Regulations
Each lot may be divided into a Midlands sub‑lot and a National sub‑lot to encourage participation from small and medium‑sized enterprises (SMEs).
The documents will be available on Delta eSourcing from Monday 1st June 2026 with a submission deadline of Monday 10th August 2026. This is a Planned Procurement Notice, and we reserve the right to change details in the tender notice.
CPV: Access control system · Alarm-monitoring services · Burglar-alarm systems · Emergency lighting equipment · Fire blankets · Fire extinguishers · Fire suppression system · Fire-alarm systems · Fire-detection systems · Fire-protection devices · Intercom equipment · Maintenance services of telecommunications equipment · +5 more
How this framework works
From the published notice- Call-offs
- call-offs may be awarded directly or by further competition
- Framework period
- 4 yrs from 9 Nov 2026
Lots and requirements (3)Procurement structure
3 lots · no lot values published · same evaluation weights on every lotLot #1Install and Maintenance of Fire and Intruder AlarmsPlanned
Lot 1 is being created to support Members by providing the supply, installation, servicing and ongoing maintenance of fire safety systems and equipment, covering but not limited to:
Fire Alarm Systems Service and Maintenance (Conventional, Addressable, Analogue Addressable and Wireless).
Fire Alarm Systems Upgrades and New System Installations (Conventional, Addressable, Analogue Addressable and Wireless).
Detection Devices (Smoke, Flame, Optical Beam, Heat, Carbon Monoxide, Multi-Sensor, Aspirating Smoke and Manual Call Points).
Output Devices (Warning System/Bell Relays, Door Holder Relays, Auxillary Relays, Loop Sounders and Visual Alarm Signals).
Sprinkler, Misting and Suppression Systems, New Installations, Maintenance and Repairs.
Aspirating System Installations, Upgrades, Maintenance and Repairs.
Fire Protection Equipment Supply, Maintenance, and Refill
o Fire Extinguishers
o Fire Hydrants
o Fire Dampers
o Fire Shutters
o Fire Blankets
o Fire Evacuation Chairs
o Hose Reels, Inlets, Valves and Nozzles
o Safety Signs
Dry and Wet Riser Systems, Maintenance, Repairs and System Upgrades.
Automatic Opening Vents (AOVs) Maintenance, Repairs and System Upgrades.
Fire Door Inspection Services
Emergency Lighting Systems Maintenance, Repairs and System Upgrades.
This lot may be divided into two sub‑lots: a Midlands sub‑lot and a National sub‑lot.
Lot #2Install and Maintenance of Door Entry, Access control and CCTVPlanned
Lot 2 is being created to support Members through the provision of secure, reliable and fully integrated security and access solutions. The scope includes the design, supply, installation, servicing and ongoing maintenance of the following systems:
Door Entry and Access Control
Audio, video, digital and IP-based door entry systems
Keypad, fob, card and biometric access control solutions
Integration with existing security and building management systems
Servicing, preventative maintenance and reactive repairs
CCTV, Surveillance and Intruder Alarms
Fixed, dome and PTZ CCTV cameras
IP, HD and networked CCTV systems
Recording, monitoring and remote access equipment
Integration with wider security platforms
Intruder alarm systems
Planned preventative and reactive maintenance services
Automated Entry and Physical Security Systems
Automated and manual gates and barriers
Automatic sliding, swing and revolving doors
Bollards
Roller shutters and security grilles
Systems regulating pedestrian and vehicular access
Compliance with safety, legislative and accessibility requirements
Routine inspection, testing and scheduled maintenance
Reactive maintenance and repair services
This lot provides a comprehensive approach to access control, site security and automated entry, ensuring safe, compliant and resilient solutions across Member estates.
This lot may be divided into two sub‑lots: a Midlands sub‑lot and a National sub‑lot.
Lot #3Install and Maintenance of Warden CallPlanned
Lot 3 is being created to support Members by providing solutions to support independent living and resident safety, particularly in sheltered and supported housing schemes. It covers the installation and upkeep of technology that enables effective communication and emergency response, including (but not limited to):
Warden call and nurse call systems
Telecare and telehealth devices
Personal alarms and emergency pull cords
Assisted living systems
Integration with monitoring centres
Regular testing and maintenance
Reactive maintenance
This lot may be divided into two sub‑lots: a Midlands sub‑lot and a National sub‑lot.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Presentation - Scenario: 30%
- Written Quality Questions: 30%
- Pricing Schedule: 40%
Published award criteria (3)
- Pricing Schedule: Pricing will account for 40% of the overall evaluation criteria for this framework. The method used to calculate this 40% will be based on a percentage scoring system, details of which will be provided in the tender documentation.
- Presentation - Scenario: The Contractor that receives a score of 5 will receive the maximum quality weighting for that question. All other Contractors will receive a proportion of the marks relevant to the percentage difference from the highest scoring Contractor for that question. Contractors evaluation scores and weighted score for each question will be added together and the contractor with the highest overall weighted score will be the highest scoring Contractor for the quality element of the evaluation process. Criteria will be 0-5 (0 being a Fail to 5 being Excellent) asset out in the tender documents.
- Written Quality Questions: There will bean allocated % weighting per question within the presentation. For each presentation question response, the Contractor hat receives a score of 5 will receive the maximum quality weighting for that question. All other Contractors will receive a proportion of the marks relevant to the percentage difference from the highest scoring Contractor for that question. Contractors evaluation scores and weighted score for each question will be added together and the contractor with the highest overall weighted score will be the highest scoring Contractor for the quality element of the evaluation process. Criteria will be 0-5 (0 being a Fail to 5 being Excellent) asset out in the tender documents.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “EEM0067 - Fire Safety, Security & Entry and Access Systems Framework” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Pipeline intelligence · planning stage: how this market runs before the tender is published
How EFFICIENCY EAST MIDLANDS LIMITED buys Security services (CPV 7971), and who usually turns up
EFFICIENCY EAST MIDLANDS LIMITED’s own published record, next to the published market for the same work. This notice is a framework or DPS, so only frameworks and DPS are compared. Whole-market view: Security services (CPV 7971) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means registered in East Midlands.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered outside East Midlands.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 79 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
The market share is a minimum: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Missing bid counts may hide more single-bid awards. This share is a minimum.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid8% / 0%
2–315% / 0%
4–627% / 50%
7+50% / 50%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
On a framework or DPS, prices are agreed when work is called off.
Past prices are a guide, not a bid price.
Not comparable on a framework or DPS. The notice sets up a supplier panel and a ceiling value; what the work actually costs is agreed later, on each call-off or mini-competition, and those publish as contract notices of their own. The award-vs-estimate record of this market therefore sits on the call-offs; this page shows it on the contracts, not on the panel that frames them.
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1Install and Maintenance of Fire and Intruder AlarmsCPV 79711000Estimate not published
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 80 past lots.
A forecast, not a list of bidders.
1 bid0%
2–34%
4–613%
7+84%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
Lot #2Install and Maintenance of Door Entry, Access control and CCTVCPV 79711000Estimate not published
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 80 past lots.
A forecast, not a list of bidders.
1 bid0%
2–34%
4–613%
7+84%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
Lot #3Install and Maintenance of Warden CallCPV 79711000Estimate not published
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 80 past lots.
A forecast, not a list of bidders.
1 bid0%
2–34%
4–613%
7+84%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Planned procurement
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 21 Apr 2026, 16:17 BST
- Last source update
- 21 Apr 2026, 16:17 BST
- Award evaluation window
- Submission end – 26 Oct 2026
- Authority reference
EEM0067- FTS notice number
2026/S 000-036283- Latest notice
- Planned procurement notice (UK3)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0687cdFind a Tender
How it was run
Official notice- Appointment period ends
- 10 Aug 2026, 14:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tenders must be completed and submitted electronically via
Any submissions received via email (or other means) will be rejected.
We reserve the right to cancel the tendering process and reject all bids at any time prior to
award of tender without incurring any liability to the affected tenderers. We shall not be
bound to accept the lowest or any tender and reserves to itself the right as its absolute
discretion to accept or not to accept any tender. We also reserve the right to award a part
Page 9 to 12
contract on any tender and disregard any items after the tender has been submitted.
The tenderer shall be deemed to have examined fully, at the time of tendering, the tender
documents. The tenderer shall bring any discrepancies to the attention of the
Procurement Officer during the period allowed for tendering, otherwise it shall be
accepted that all items in the Tender Documents have been included in the tender.
We reserve the right to reject any tender submission that is returned without the required
information.
EEM reserve the right to reject a submission from an excluded supplier, excludable
supplier and a supplier on the debarment list.
Timeline
21 Apr 2026 → 9 Nov 2026 · 5 dates- Planning notice published183 days ago21 Apr 2026, 16:17 BST
- Tender notice expected141 days ago1 Jun 2026, 23:59 BST
- Admission / appointment period ends72 days ago · period end, not a bid countdown10 Aug 2026, 14:00 BST
- Today21 Oct 2026
- Award decision expected byin 6 days26 Oct 2026, 23:59 GMT
- Contract startsin 19 days9 Nov 2026
Notice history
1 event · 1 release on Find a Tender- Planned procurement notice published21 Apr 2026, 16:17 BSTUK3
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Planned procurement notice Planned procurement notice on Find a Tender