Official UK procurement notice
Fire and Intruder Alarms & Fire Protection Equipment
Authority: EFFICIENCY EAST MIDLANDS LIMITED (Public body)·Consortium: 3 public authorities
What is being bought6 lots · detail below
Published requirement descriptionEfficiency East Midlands Ltd (EEM) is a not for profit consortium which establishes and manages a range of framework and DPS agreements. Our membership has now grown to 285 public sector organisations including housing associations and ALMO's, Local Authorities, NHS trusts, Education Providers, Blue Light Services, Government Agencies and Charities.
EEM have also established a formal collaboration with 3 like minded procurement consortia - Westworks, South East Consortium and Advantage South West.
The membership list for these three consortia may be obtained from the following website addresses:
www.westworks.org.uk ↗ (www.westworks.org.uk ↗)
www.southeastconsortium.org.uk ↗ (www.southeastconsortium.org.uk ↗)
www.advantagesouthwest.co.uk ↗ (www.advantagesouthwest.co.uk ↗)
EEM have conducted this tender exercise to create a Fire & Intruder Alarms, and Fire Protection Equipment Framework to replace the existing framework.
The framework has been split into geographical lots:
- Lot 1 - Midlands
- Lot 2 - Greater London
- Lot 3 - National Coverage
CPV: Alarm-monitoring services · Burglar and fire alarms · Burglar-alarm system installation work · Burglar-alarm systems · CO2 fire-extinguishing equipment installation work · Emergency lighting equipment · Fire blankets · Fire doors · Fire hoses · Fire hydrants · Fire-alarm system installation work · Fire-alarm systems · +11 more
How this framework works
From the published notice- Bids received
- 16 bids received · 10 suppliers appointed
Lots and requirements (6)Procurement structure
6 lots · 3 with a published value · win at most 3 of them · evaluation weights differ by lotEvery one of these 3 lots carries the same published figure, £200,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1MidlandsCancelled North East, North West +8Lot estimate not published
Lot 1 has been created to support Members located in the Midlands meet legal obligations to ensure compliance in meeting current legislation and guidance for fire safety system installations and maintenance.
The framework will provide EEM Members with a route to procure the works listed below and maintenance will include planned and reactive maintenance.
- Fire Alarm Systems Service and Maintenance (Conventional, Addressable, Analogue Addressable and Wireless).
- Fire Alarm Systems Upgrades and New System Installations (Conventional, Addressable, Analogue Addressable and Wireless).
- Detection Devices (Smoke, Flame, Heat, Carbon Monoxide, Multi-Sensor and Manual Call Points).
- Output Devices (Warning System/Bell Relays, Door Holder Relays, Auxillary Relays, Loop Sounders)
- Intruder Alarm System Installations, Upgrades, Maintenance and Repairs.
- Sprinkler, Misting and Suppression Systems Retrofitting Works, New Installations, Maintenance and Repairs.
- Aspirating System Installations, Upgrades, Maintenance and Repairs.
- Fire Protection Equipment Supply, Maintenance, and Refill
o Fire Extinguishers
o Fire Hydrants
o Fire Dampers
o Fire Shutters
o Fire Blankets
o Fire Evacuation Chairs
o Hose Reels, Inlets, Valves and Nozzles
Lot #2LondonCancelled LondonLot estimate not published
Lot 2 has been created to support Members located in Greater London meet legal obligations to ensure compliance in meeting current legislation and guidance for fire safety system installations and maintenance.
The framework will provide EEM Members with a route to procure the works listed below and maintenance will include planned and reactive maintenance.
- Fire Alarm Systems Service and Maintenance (Conventional, Addressable, Analogue Addressable and Wireless).
- Fire Alarm Systems Upgrades and New System Installations (Conventional, Addressable, Analogue Addressable and Wireless).
- Detection Devices (Smoke, Flame, Heat, Carbon Monoxide, Multi-Sensor and Manual Call Points).
- Output Devices (Warning System/Bell Relays, Door Holder Relays, Auxiliary Relays, Loop Sounders).
- Intruder Alarm System Installations, Upgrades, Maintenance and Repairs.
- Sprinkler, Misting and Suppression Systems Retrofitting Works, New Installations, Maintenance and Repairs..
- Aspirating System Installations, Upgrades, Maintenance and Repairs.
- Fire Protection Equipment Supply, Maintenance, and Refill
o Fire Extinguishers
o Fire Hydrants
o Fire Dampers
o Fire Shutters
o Fire Blankets
o Fire Evacuation Chairs
o Hose Reels, Inlets, Valves and Nozzles
o Safety Signs
- Dry and Wet Riser Systems, Maintenance, Repairs and System Upgrades.
- Automatic Opening Vents (AOVs) Maintenance, Repairs and System Upgrades.
- Fire Door Inspection Services
Lot #3National CoverageCancelled North East, North West +5Lot estimate not published
Lot 3 has been created to support Members located throughout England and Wales meet legal obligations to ensure compliance in meeting current legislation and guidance for fire safety system installations and maintenance.
The framework will provide EEM Members with a route to procure the works listed below and maintenance will include planned and reactive maintenance.
- Fire Alarm Systems Service and Maintenance (Conventional, Addressable, Analogue Addressable and Wireless).
- Fire Alarm Systems Upgrades and New System Installations (Conventional, Addressable, Analogue Addressable and Wireless).
- Detection Devices (Smoke, Flame, Heat, Carbon Monoxide, Multi-Sensor and Manual Call Points).
- Output Devices (Warning System/Bell Relays, Door Holder Relays, Auxiliary Relays, Loop Sounders).
- Intruder Alarm System Installations, Upgrades, Maintenance and Repairs.
- Sprinkler, Misting and Suppression Systems Retrofitting Works, New Installations, Maintenance and Repairs.
- Aspirating System Installations, Upgrades, Maintenance and Repairs.
- Fire Protection Equipment Supply, Maintenance, and Refill
o Fire Extinguishers
o Fire Hydrants
o Fire Dampers
o Fire Shutters
o Fire Blankets
o Fire Evacuation Chairs
o Hose Reels, Inlets, Valves and Nozzles
o Safety Signs
- Dry and Wet Riser Systems, Maintenance, Repairs and System Upgrades.
Lot #4Fire & Intruder Alarms, Sprinkler Systems and Fire Protection Equipment and Emergency Lighting Systems Framework East Midlands, West Midlandsceiling above
Lot 1 is being created to support Members located in the Midlands meet legal obligations to ensure compliance in meeting current legislation and guidance for fire safety system installations and maintenance.
The framework will provide EEM Members with a route to procure the works listed below and maintenance will include planned and reactive maintenance.
- Fire Alarm Systems Service and Maintenance (Conventional, Addressable, Analogue Addressable and Wireless).
- Fire Alarm Systems Upgrades and New System Installations (Conventional, Addressable, Analogue Addressable and Wireless).
- Detection Devices (Smoke, Flame, Heat, Carbon Monoxide, Multi-Sensor and Manual Call Points).
- Output Devices (Warning System/Bell Relays, Door Holder Relays, Auxillary Relays, Loop Sounders)
- Intruder Alarm System Installations, Upgrades, Maintenance and Repairs.
- Sprinkler, Misting and Suppression Systems Retrofitting Works, New Installations, Maintenance and Repairs.
- Aspirating System Installations, Upgrades, Maintenance and Repairs.
- Fire Protection Equipment Supply, Maintenance, and Refill
o Fire Extinguishers
o Fire Hydrants
o Fire Dampers
o Fire Shutters
o Fire Blankets
o Fire Evacuation Chairs
o Hose Reels, Inlets, Valves and Nozzles
o Safety Signs
- Dry and Wet Riser Systems, Maintenance, Repairs and System Upgrades.
- Automatic Opening Vents (AOVs) Maintenance, Repairs and System Upgrades.
- Fire Door Inspection Services
- Emergency Lighting Systems Maintenance, Repairs and System Upgrades.
- Fire and Intruder Alarm Engineers
- All builders work and making good/redecoration of all building fabric disturbed by associated works.
- Testing, commissioning, and system demonstrations, as fitted drawings and operation and maintenance manuals and any other works associated with contracts including any of the above-described works.
Lot #5Fire & Intruder Alarms, Sprinkler Systems and Fire Protection Equipment and Emergency Lighting Systems Framework Londonceiling above
Lot 2 is being created to support Members located in Greater London meet legal obligations to ensure compliance in meeting current legislation and guidance for fire safety system installations and maintenance.
The framework will provide EEM Members with a route to procure the works listed below and maintenance will include planned and reactive maintenance.
- Fire Alarm Systems Service and Maintenance (Conventional, Addressable, Analogue Addressable and Wireless).
- Fire Alarm Systems Upgrades and New System Installations (Conventional, Addressable, Analogue Addressable and Wireless).
- Detection Devices (Smoke, Flame, Heat, Carbon Monoxide, Multi-Sensor and Manual Call Points).
- Output Devices (Warning System/Bell Relays, Door Holder Relays, Auxiliary Relays, Loop Sounders).
- Intruder Alarm System Installations, Upgrades, Maintenance and Repairs.
- Sprinkler, Misting and Suppression Systems Retrofitting Works, New Installations, Maintenance and Repairs..
- Aspirating System Installations, Upgrades, Maintenance and Repairs.
- Fire Protection Equipment Supply, Maintenance, and Refill
o Fire Extinguishers
o Fire Hydrants
o Fire Dampers
o Fire Shutters
o Fire Blankets
o Fire Evacuation Chairs
o Hose Reels, Inlets, Valves and Nozzles
o Safety Signs
- Dry and Wet Riser Systems, Maintenance, Repairs and System Upgrades.
- Automatic Opening Vents (AOVs) Maintenance, Repairs and System Upgrades.
- Fire Door Inspection Services.
- Emergency Lighting Systems Maintenance, Repairs and System Upgrades.
- Fire and Intruder Alarm Engineers.
- All builders work and making good/redecoration of all building fabric disturbed by associated works.
- Testing, commissioning, and system demonstrations, as fitted drawings and operation and maintenance manuals and any other works associated with contracts including any of the above-described works.
Lot #6Fire & Intruder Alarms, Sprinkler Systems and Fire Protection Equipment and Emergency Lighting Systems Framework North East, North West +8ceiling above
Lot 3 is being created to support Members located throughout England and Wales meet legal obligations to ensure compliance in meeting current legislation and guidance for fire safety system installations and maintenance.
The framework will provide EEM Members with a route to procure the works listed below and maintenance will include planned and reactive maintenance.
- Fire Alarm Systems Service and Maintenance (Conventional, Addressable, Analogue Addressable and Wireless).
- Fire Alarm Systems Upgrades and New System Installations (Conventional, Addressable, Analogue Addressable and Wireless).
- Detection Devices (Smoke, Flame, Heat, Carbon Monoxide, Multi-Sensor and Manual Call Points).
- Output Devices (Warning System/Bell Relays, Door Holder Relays, Auxiliary Relays, Loop Sounders).
- Intruder Alarm System Installations, Upgrades, Maintenance and Repairs.
- Sprinkler, Misting and Suppression Systems Retrofitting Works, New Installations, Maintenance and Repairs.
- Aspirating System Installations, Upgrades, Maintenance and Repairs.
- Fire Protection Equipment Supply, Maintenance, and Refill
o Fire Extinguishers
o Fire Hydrants
o Fire Dampers
o Fire Shutters
o Fire Blankets
o Fire Evacuation Chairs
o Hose Reels, Inlets, Valves and Nozzles
o Safety Signs
- Dry and Wet Riser Systems, Maintenance, Repairs and System Upgrades.
- Automatic Opening Vents (AOVs) Maintenance, Repairs and System Upgrades.
- Fire Door Inspection Services.
- Emergency Lighting Systems Maintenance, Repairs and System Upgrades.
- Fire and Intruder Alarm Engineers.
- All builders work and making good/redecoration of all building fabric disturbed by associated works.
- Testing, commissioning, and system demonstrations, as fitted drawings and operation and maintenance manuals and any other works associated with contracts including any of the above-described works.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
- Price carries 60–70 points depending on the lot. Read the split per lot below.
- “Fire and Intruder Alarms & Fire Protection Equipment” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 13 Dec 2021, 16:29 GMT
- Last source update
- 18 Nov 2022, 10:50 GMT
- Award evaluation window
- 15 Jul 2022 – …
- Authority reference
EEM0067- FTS notice number
2022/S 000-032737- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03008eFind a Tender
Publisher note: The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond expiry of the 4-year framework term. Please note that the total potential framework value stated within this notice is in relation to the full 4-year framework and takes into consideration the lot structure, length of call off contracts and that the EEM membership may grow over the framework lifetime. Where the contract notice states a maximum of suppliers to be appointed to the Framework, this means within each lot. (EEM) on behalf of their members and the other organisations described below as being authorised users. The following contracting authorities will be entitled to agree and award contracts under this framework agreement as Authorised Users: 1) any Member of EEM which for the avoidance of doubt currently includes 3partners consortia www.westworks.org.uk (https://www.westworks.org.uk) www.southeastconsortium.org.uk (https://www.southeastconsortium.org.uk) www.advantagesouthwest.co.uk (https://www.advantagesouthwest.co.uk) A full list of current members is available at www.eem.org.uk (https://www.eem.org.uk) 2) any future member of EEM or our partner consortia and in all cases being an organisation which has applied to join EEM or our partner consortia in accordance with the applicable constitutional documents;
How it was run
Official notice- Appointment period ends
- 15 Jul 2022, 13:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 15 Jul 2022, 15:00 BST
Timeline
24 Jan 2022 → 18 Nov 2022 · 4 dates- Next notice expected24 Jan 2022
- Admission / appointment period endsperiod end, not a bid countdown15 Jul 2022, 13:00 BST
- Bids opened15 Jul 2022, 15:00 BST
- Notice published18 Nov 2022, 10:50 GMT
Notice history
7 events · 3 releases on Find a Tender · since 20 May 2022- Published value published: £600,000,00020 May 2022, 12:11 BST
- Status changed to active20 May 2022, 12:11 BST
- Procurement method changed20 May 2022, 12:11 BST
- Deadline published: 15 Jul 2022, 13:00 BST20 May 2022, 12:11 BST
- Buyer details updated20 May 2022, 12:11 BST
- Status changed to complete18 Nov 2022, 10:50 GMT
- Buyer details updated18 Nov 2022, 10:50 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 3 of these contracts carry the same published figure, £200,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Midlands
- Signed
- 24 Oct 2022
- Value
- ceiling above
- Status
- active
London
- Signed
- 24 Oct 2022
- Value
- ceiling above
- Status
- active
National Coverage
- Signed
- 24 Oct 2022
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 16bids | 9 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Public Procurement Review ServiceReview body
- Royal Courts of JusticeMediation body
- The Cabinet OfficeReview contact point
Framework contractors & participating bidders
10 commercial parties on the notice- ABCA Systems LtdFramework contractor
- ABCA Systems LtdFramework contractor
- Briggs Fire & Security LtdFramework contractor
- Churches Fire & SecurityFramework contractor
- DFP ServicesFramework contractor
- Fieldway GroupFramework contractor
- Harmony FireFramework contractor
- Independent Testing Company Inc LtdFramework contractor
- Openview Security Solutions LtdFramework contractor
- Ventro LtdFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria
- Economic and financial selection criteria