Official UK procurement notice
Finance System Replacement · UK public procurement notice
Authority: Poplar HARCA (Public body)
What is being bought
Published requirement descriptionPoplar HARCA is seeking to procure a modern cloud-based (SaaS) finance system to replace its existing Accounts platform, aligning with its Cloud First strategy and wider digital transformation objectives.
Scope of Goods and Services
The procurement will include:
- Provision of a fully integrated finance system with core financial management, reporting, workflow, and automation capabilities.
- System integration with existing housing management software (MRI Enterprise Housing).
- Data services, including migration, archiving, and access to historic financial data (up to 6 years retention).
- Functionality to support data governance, quality, and consistency improvements.
- Inclusion of AI-enabled and emerging technology capabilities to enhance efficiency and insight.
- Implementation, support, and ongoing service model delivery.
Scale and Value Context
- Organisation manages 10,000+ homes and employs 300-350 staff, indicating an enterprise-level system requirement.
- Operates within a £2.5bn regeneration programme, requiring a robust and scalable financial platform.
- Procurement will assess indicative costs, investment levels, and resource requirements.
Delivery Model
- Solution must be delivered via a cloud-hosted SaaS model, supporting the transition from legacy on-premise systems.
- Suppliers will be expected to provide:
o A clear implementation approach and timeline
o Defined integration architecture
o Support and maintenance arrangements
o Demonstrations and evidence of sector experience
CPV: Financial analysis and accounting software package
The lotProcurement structure
single lot · no lot value publishedPipeline intelligence · planning stage: how this market runs before the tender is published
How Poplar HARCA buys Financial analysis and accounting software package (CPV 4844), and who usually turns up
The market side is the UK-wide market, including every region. The notice also lists overseas delivery. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Financial analysis and accounting software package (CPV 4844) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered outside the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 52 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid13%
2–316%
4–641%
7+31%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate56%
Within ±2%31%
Above estimate13%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 4844Estimate not published
The notice lists UK and non-UK delivery areas for this lot. The figures below use UK market history and may not describe competition across every area.
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. Published delivery includes UK and non-UK areas, so the UK model may not describe every area. The bar shows 32 past lots.
A forecast, not a list of bidders.
1 bid13%
2–316%
4–641%
7+31%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Planned procurement
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 1 Jul 2026, 17:08 BST
- Last source update
- 1 Jul 2026, 17:08 BST
- FTS notice number
2026/S 000-061962- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area in notice
- Official registry OCID
ocds-h6vhtk-06c1c4Find a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
1 Jul 2026 → 1 Aug 2027 · 3 dates- Planning notice published117 days ago1 Jul 2026, 17:08 BST
- Market engagement63 days ago24 Aug 2026, 23:59 BST
Scope of Engagement
Poplar HARCA is undertaking a Pre-Market Engagement (PME) exercise to explore the market for a cloud-based finance system replacement. The purpose of the engagement is to understand supplier capability, solution options, delivery models, and other possibilities in advance of any formal procurement process.
Suppliers will be expected to demonstrate and discuss:
- Core finance functionality
- Reporting and management information
- Workflow and automation capabilities
- Integration with housing management systems
- Data migration, archive, and historic data access
- AI-enabled functionality
- Implementation approach and delivery model
- Support arrangements and indicative costs
- Relevant sector experience
Engagement Activities, Locations and Dates
The PME will be conducted through structured supplier system demonstrations.
- Demonstrations will take place between 3 August 2026 and 17 August 2026.
- Each session will last half a day, scheduled as either:
o Morning session: 09:00 - 12:00, or
o Afternoon session: 13:00 - 16:00
The preferred location is:
Poplar HARCA Head Office
155 East India Dock Road
London
E14 6DA.
- Virtual (Microsoft Teams) sessions will be accommodated where suppliers are unable to attend in person.
- Demonstration slots are limited and will be allocated on a first-come, first-served basis.
- Confirmed session dates will be issued during the week commencing 27 July 2026.
Expressions of Interest (EOI).
Interested Parties wishing to participate in the PME should register their interest no later than 21st July 2026 by sending an email to:
Suppliers wishing to participate in the PME must:
- Submit their registration by 21 July 2026
- Provide the names and roles of attendees for the demonstration session
Participation is subject to availability and completion of the registration process.
Clarification and Information Sharing
A formal clarification process is not specified for this PME.
However:
- Information provided by participants may be used to inform Poplar HARCA's future specification, procurement strategy, and business case development.
- Suppliers should clearly identify any commercially sensitive information at the point of submission
- Today27 Oct 2026
- Contract startsin 277 days1 Aug 2027, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Preliminary market engagement notice published1 Jul 2026, 17:08 BSTUK2
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender