Official UK procurement notice
Bolton Cares Care Recording System
Authority: Bolton Metropolitan Borough Council (Local council)
What is being bought
Published requirement descriptionThe Borough Council of Bolton ("the Authority") on behalf of Bolton Cares, is looking to procure a contract for a Bolton Cares Care Recording System.
Bolton Cares requires a new Care Recording System to replace its existing bespoke system that is near end of life. The system should meet all minimum care recording standards as per the DSCR solutions that have been assured by NHS England (Assured solutions for digital social care records | Digitising Social Care).
The system should be cloud based and able to cater for a number of sites and devices (and device types), delivering a variety of care at all levels from day care and assisted living to full time residential care.
This Procurement is being conducted in accordance with the Act using the Competitive Flexible Procedure.
The Authority will appoint a single (1) contractor on to the Contract.
It is intended for the Contract to commence on 11 January 2027 for a period of three (3) years. There is the option to extend for a further two (2) twelve (12) month periods.
CPV: Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1Lot 1RenewalPublished value£600,000
- Value
- £600,000 exc. VAT · £600,000 inc. VAT
- Extensions
- If both parties agree subject to performance and approvals.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
No conditions of participation were published on the notice; check the tender documents.
Competition analysis · published record, not a forecast of who will bid
How Bolton Metropolitan Borough Council buys Software package and information systems (CPV 48) — and who usually turns up
Bolton Metropolitan Borough Council’s own published record, next to the North West England market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Software package and information systems (CPV 48) →
How the contest usually goes
Left: this authority. Right: the market where the work is delivered. Bids and award-vs-estimate pairs are per lot, from contested contracts only — direct awards (including PA 2023 transparency notices) report one bid by definition and are left out. On Procurement Act 2023 notices the count is the tenders assessed at the final stage, not every submission received; pairs compare like with like (VAT-exclusive, or VAT-inclusive on both sides). Empty means nothing was published, not filled in from elsewhere.
Bolton Metropolitan Borough Council
contract notices in 36 months: 1 in division 48 · 26 in all categories (3 without competition · 5 route not published)
i
How many companies usually bid for work like this.
Middle value of published bid counts, one per lot, for this buyer or this region in the same sector.
Based on this buyer’s tenders in all categories, last 36 months: 14 lots. 13 lots are from Procurement Act 2023 notices (bids assessed, middle 8) and 1 from older notices (bids received, middle 10).
Nothing is filled in from UK-wide numbers. An empty tile means nothing usable was published.
i
How often only one company bid.
Share of lots that received exactly one bid, on the same competitions as the bids figure.
Based on this buyer’s tenders in all categories, last 36 months: 14 lots.
High means a thin market or an incumbent that is hard to beat.
i
Do awards for work like this land above or below the estimate.
Estimate against award per lot, for this buyer or this region in the same sector.
Based on this buyer’s tenders in all categories, last 36 months: 5 pairs.
A past pattern, not a price to bid.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Based on this buyer’s tenders in all categories, last 36 months: 13 notices.
Only decided tenders count, so slow ones still waiting are not in.
i
How often this buyer changes a notice after publishing it.
Middle number of amendments per notice. Deadline extensions and corrections both count.
Based on this buyer’s tenders in all categories, last 24 months: 35 notices.
i
How often this buyer awards without a competition.
Direct or limited awards as a share of its notices that say which procedure was used. These routes are legal in defined cases. This is just the record.
Based on this buyer’s tenders in all categories, last 36 months: 21 notices.
North West England · Software package and information systems (CPV 48)
contract notices delivered in North West England in 36 months: 491 in division 48 (192 competed, 142 route not published)
i
How many companies usually bid for work like this.
Middle value of published bid counts, one per lot, for this buyer or this region in the same sector.
Based on this region’s tenders in this industry (CPV 48), last 36 months: 94 lots. 61 lots are from Procurement Act 2023 notices (bids assessed, middle 3) and 33 from older notices (bids received, middle 5).
Nothing is filled in from UK-wide numbers. An empty tile means nothing usable was published.
i
How often only one company bid.
Share of lots that received exactly one bid, on the same competitions as the bids figure.
Based on this region’s tenders in this industry (CPV 48), last 36 months: 94 lots.
High means a thin market or an incumbent that is hard to beat.
i
Do awards for work like this land above or below the estimate.
Estimate against award per lot, for this buyer or this region in the same sector.
Based on this region’s tenders in this industry (CPV 48), last 36 months: 49 pairs.
A past pattern, not a price to bid.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Based on this region’s tenders in this industry (CPV 48), last 36 months: 63 notices.
Only decided tenders count, so slow ones still waiting are not in.
i
How much of this market goes to small and medium firms.
SME bidders where buyers published the split, otherwise SME winners.
Based on this region’s tenders in this industry (CPV 48), last 36 months: 72 lots.
i
How much work like this goes to companies based in the delivery region.
Awards in this category delivered here where the winner’s registered address is in the region.
Based on this region’s tenders in this industry (CPV 48), last 36 months: 214 awards.
Registered address, so a national firm with a local branch counts as outside.
i
Where this tender’s estimate would land if the usual pattern repeats.
We apply the buyer’s usual movement between estimate and award (or the region’s) to the estimate on this notice.
Based on this buyer’s own usual movement over 5 lots (all categories), applied to the £600,000 estimate on this notice.
A benchmark, not a price to bid.
Coverage and what to read with care
- Each tile explains itself. The on a figure says what it is, how it is counted and which scope this notice’s own record came from (class, division, all categories, or the authority’s 24-month row). The two columns are never blended and nothing is filled from a UK-wide figure; an empty tile means the source published nothing usable. Long form: Methodology.
- Coverage. Roughly 40 % of notices publish a bid count; about half publish an ITL1 delivery location, so the market column reads the authority’s registered region when the notice has none (labelled). About 30 % of award-vs-estimate pairs are exact matches — the buyer published the award at the estimate. n is on every figure; a thin sample is muted, never hidden.
- “Match” and “relevance” are model scores from the nightly matcher, not published facts. Find a Tender does not publish who is bidding. Never shown: contact details, payment behaviour, or a recommended price.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Open for tender
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 2 Oct 2026, 12:33 BST
- Last source update
- 2 Oct 2026, 12:33 BST
- Award evaluation window
- Submission end — 30 Dec 2026, 23:59 GMT
- Authority reference
TC142- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-077fa6Find a Tender
How to participate & submission route
Official notice- Expression of interest (EOI)
- —
- Tender submission deadline
- 2 Nov 2026, 16:00 GMT
- Clarification deadline
- 26 Oct 2026, 16:00 GMT
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
5 published dates · Europe/London- Tender notice publishedearlier today2 Oct 2026, 12:33 BST
- Clarification questions byin 24 days26 Oct 2026, 16:00 GMT
- Submission deadlinein 31 days2 Nov 2026, 16:00 GMT
- Award decision expected byin 89 days30 Dec 2026, 23:59 GMT
- Contract startsin 100 days11 Jan 2027, 00:00 GMT
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Notice history
1 event · 1 release on Find a Tender- Tender notice published2 Oct 2026, 12:33 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Conflict of interest declarationNot published
- Bidding documents and specifications link to advert
Notices published for this procedure
- Tender notice Tender notice on Find a Tender