Official UK procurement notice
Facilities Management and Workplace Services DPS
Authority: The Minister for the Cabinet Office acting through Crown Commercial Service (Central government)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionCrown Commercial Service (CCS) as the Authority intends to put in place a dynamic purchasing system for the provision of Facilities Management and Workplace related Services.
This dynamic purchasing system (DPS) will provide FM services to the Wider Public Sector and Central Government. It offers a compliant route to market for the procurement of lower value and / or less complex hard and soft FM services.
This DPS complements the Facilities Management and Workplace Services framework RM6232 which may be suitable for higher value procurements.
The services available include:
- Catering Services
- Cleaning Services
- Defence Only - End User Accommodation Services
- Helpdesk Services
- Landscaping Services
- Maintenance Services
- Miscellaneous FM Services
- Security Services
- Smart FM Solutions including Computer Aided Facility Management (CAFM) Services
- Specialist Defence FM Services
- Statutory Obligations / Compliance Services
- Visitor Support Services
- Waste Services
CPV: Accommodation and office services · Administrative housing services · Aircraft refuelling services · Asbestos removal services · Building and facilities management services · Building construction work · Building installation work · Building services · Canteen and catering services · Car park management services · Catering services · Cesspool or septic tank emptying services · +87 more
The lotProcurement structure
single lot · value publishedLot #1Crown Commercial Service (CCS) as the Authority intends to put in place a dynamic…RenewalPublished value£2,000,000,000
Crown Commercial Service (CCS) as the Authority intends to put in place a dynamic purchasing system for the provision of Facilities Management and Workplace related Services.
The DPS will offer an alternative route to market for lower value and / or less complex contracts and will look to attract SME suppliers. This DPS complements the existing Facilities Management Marketplace framework (RM6232) and provides customers with a range of procurement solutions. It offers a wide range of works and services for public sector estates, such as maintenance, response repairs, supply and installation works.
This agreement will also include services such as CAFM, help-desk services, and waste.
This DPS will be available to be utilised by Central Government Departments and all other UK Public Sector Bodies, including but not limited to, Local Authorities, Health, Police, Fire and Rescue, Education, Housing, Charities, Not for Profit, Nuclear and Devolved Administrations and International.
The Facilities Management and Workplace Services DPS will be organised into distinct categories to enable Suppliers to select all elements relevant to their service offering.
Customers can filter the elements to produce a shortlist of Suppliers to invite to a competition.
The four (4) distinct categories comprise of:
- Services
- Building Type
- Location
- Annual Contract Value Additional information: This Dynamic Purchasing Agreement (DPS) for the provision of Facilities Management and Workplace Services sits alongside a Framework Agreement for Facilities Management and Workplace Services (RM6232).
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Suitability
Suppliers will be assessed on their response to the selection criteria in their request to participate for a place on the RM6264 – Facilities Management and Workplace Services DPS Agreement. The procurement bid pack and registration details can be accessed via the following URL address:
supplierregistration.cabinetoffice.gov.uk/dps ↗
and clicking on Facilities Management and Workplace Services DPS
Please read the DPS Needs document first for a full overview of the procurement process and read the instructions carefully. To register for the RM6264 – Facilities Management and Workplace Services DPS Agreement please select the ‘Access as a Supplier’ link which can be located at the URL address above. An example of how to register for the DPS platform can be found at the following YouTube generic guide
Please note that to register you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering and who will be entering into a contract if invited to do so. The procurement will be managed electronically via CCS. The value provided in Section II.1.5) is only an estimate. We cannot guarantee to suppliers any business through this DPS Agreement. This procurement offering does not guarantee any minimum spend and there will be no form of exclusivity or volume guarantee under this DPS. As part of this contract notice the bid pack and the following documents can be accessed at …
- “Facilities Management and Workplace Services DPS” is a dynamic market: the contest is a place on its panel, not a single contract.
Competition analysis · published record, not a forecast of who will bid
How The Minister for the Cabinet Office acting through Crown Commercial Service runs Miscellaneous business-related services (CPV 7999) tenders for its clients, and who usually turns up
The Minister for the Cabinet Office acting through Crown Commercial Service procures on behalf of other bodies; its record below covers every client it has tendered for, next to the published market for the same work. This notice is a framework or DPS, so only frameworks and DPS are compared. Whole-market view: Miscellaneous business-related services (CPV 7999) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
No small-firm winners recorded among this authority’s published awards in this sample.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
A local branch does not count if the registered address is elsewhere.
No winner locations published for this authority. Local means a registered address in the delivery region.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
No decision dates published to compare.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Thin markets produce this too; it is not proof of a tailored specification.
Missing bid counts may hide more single-bid awards. This share is a minimum.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid0%
2–329%
4–614%
7+57%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
On a framework or DPS, prices are agreed when work is called off.
Past prices are a guide, not a bid price.
Not comparable on a framework or DPS. The notice sets up a supplier panel and a ceiling value; what the work actually costs is agreed later, on each call-off or mini-competition, and those publish as contract notices of their own. The award-vs-estimate record of this market therefore sits on the call-offs; this page shows it on the contracts, not on the panel that frames them.
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1Crown Commercial Service (CCS) as the Authority intends to put in place a dynamic…CPV 7999Published estimate£2.0bn
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid2%
2–325%
4–611%
7+62%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| Corporate Document Services LimitedWorked for this buyer | Print Management Servicesnotice published Jan 2021 | — | — | Similar wording and category |
| Williams Lea LtdWorked for this buyer | Print Management Servicesnotice published Jan 2021 | — | — | Similar wording and category |
| Harlow Printing LimitedWorked for this buyer | Print Management Servicesnotice published Jan 2021 | — | — | Similar wording and category |
| Allied Publicity Services (Manchester) LimitedWorked for this buyer | Print Management Servicesnotice published Jan 2021 | — | — | Similar wording and category |
| PSL Print Management LimitedWorked for this buyer | Print Management Servicesnotice published Jan 2021 | — | — | Similar wording and category |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £20m17 awards in 36m · last 1 months ago | 4 live · £47m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=2 | |
| £80m5 awards in 36m · last 5 months ago | 4 live · £79m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 22% below n=2 | |
Word360 LtdSME | £7.5m22 awards in 36m · last 1 months ago | 6 live · £6.3m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs |
| £1.4m14 awards in 36m · last 3 months ago | 1 live · £228k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 18% below n=2 | |
| £1.7m14 awards in 36m · last 4 months ago | 2 live · £268k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=1 |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Open admission
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Dynamic market
- Who may use this agreement
- Any qualifying supplier may apply while the market is open
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 23 Dec 2021, 22:45 GMT
- Last source update
- 19 Feb 2026, 16:01 GMT
- Authority reference
RM6264- FTS notice number
2026/S 000-015390- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-030593Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: The value provided in Section II.1.5) is only an estimate. The Authority cannot guarantee to suppliers any business through this DPS Agreement. The Authority expressly reserves the right: (i) not to award any DPS Agreement as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the customer be liable for any costs incurred by the suppliers. (iii) to make changes to the management charge applicable to this DPS in relation to both the percentage charged and the methodology used. We consider that the Transfer of Undertakings (Protection of Employment) Regulations 2006 ("TUPE") may apply at the call for competition. It is the Supplier’s responsibility to take their own advice and consider whether TUPE is likely to apply in the particular circumstances of the contract and to act accordingly. On 2.4.2014 Government introduced its Government Security Classifications (GSC) scheme which replaced Government Protective Marking Scheme (GPMS). A key aspect is the reduction in the number of security classifications used. All bidders should make themselves aware of the changes as it may impact on this requirement. The link below to Gov.uk provides information on the GSC at: https://www.gov.uk/government/publications/government-security-classifications. Cyber Essentials is a mandatory requirement for central government contracts which involve handling personal information or provide certain ICT products/services. Government is taking steps to reduce the levels of cybersecurity risk in its supply chain through the Cyber Essentials scheme. The scheme defines a set of controls which, when implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet. To participate in this procurement, bidders must be able to demonstrate they comply with the technical requirements prescribed by Cyber Essentials, for services under and in connection with this procurement. Please be aware that the optional extension has been utilised and the end date is 23/02/2029. The value of this DPS has been increased from £750m to £2,000,000,000 bn. The FM DPS OJEU value has been increased due to the extension of the agreement until 2029 to allow market stability, and a continuation of customer access to the existing FM commercial agreements as a potential route to market
How to participate & submission route
Official notice Apply via Cabinet Office Supplier Registration- Requests to participate (first stage)
- —
- Admission period ends
- 23 Feb 2029, 15:00 GMT
- Clarification deadline
- —
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
Timeline
30 Sept 2021 → 23 Feb 2029 · 3 dates- Next notice expected30 Sept 2021, 00:00 BST
- Notice published243 days ago19 Feb 2026, 16:01 GMT
- Today20 Oct 2026
- Admission / appointment period endsperiod end, not a bid countdown23 Feb 2029, 15:00 GMT
Notice history
8 events · 6 releases on Find a Tender · since 14 Dec 2022- Status changed to active14 Dec 2022, 12:10 GMT
- Procurement method changed14 Dec 2022, 12:10 GMT
- Deadline published: 9 Feb 2027, 15:00 GMT14 Dec 2022, 12:10 GMT
- Deadline moved to 23 Feb 2029, 15:00 GMT3 Mar 2025, 09:05 GMT+745 days · was 9 Feb 2027, 15:00 GMT
- Buyer details updated3 Mar 2025, 09:05 GMT
- Published value updated to £750,000,0007 May 2025, 18:08 BSTwas £500,000,000
- Buyer details updated6 Nov 2025, 13:15 GMT
- Buyer details updated19 Feb 2026, 16:01 GMT
Published amendments (2 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineIV.2.2 | 9 Feb 2027 | 23 Feb 2029 | +745 d |
| — | TextII.2.6 | 750,000,000 | 2,000,000,000 |
This is to advise that the optional extension has been utilised and the end date is now 23/02/2029
1 amendment published without a description.
Routine re-releases (6)
- 2025-03: 1 release · 3 Mar 2025
- 2022-12: 1 release · 14 Dec 2022
- 2021-12: 1 release · 23 Dec 2021
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Crown Commercial ServiceContracting authority
Dispute resolution & review bodies
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria
- Economic and financial selection criteria
- Technical selection criteria
- Economic and financial selection criteria
- Technical selection criteria