Official UK procurement notice
The Libraries Consortium Courier Services Framework Agreement
Authority: London Borough of Lewisham (Local council)·On behalf of: London Borough of Haringey
What is being bought
Published requirement descriptionLewisham Library and Information Service, as the lead authority, developed a Framework Contract for courier services used by The Libraries Consortium. This contract enables member authorities to efficiently transport books and other items both across the consortium and within their own local boundaries.
The following local authorities are currently utilising the Framework Agreement: Lewisham, Barking & Dagenham, Brent, Croydon, Ealing, Enfield, Essex County Council, Hackney, Hammersmith & Fulham, Haringey, Harrow, Havering, Hounslow, Kingston upon Thames, Luton Borough Council, Merton, Newham, Redbridge, Surrey County Council, Sutton, Tower Hamlets, Thurrock and Waltham Forest.
CPV: Freight transport agency services · Library books · Library management services · Library services · Transport equipment and auxiliary products to transportation · Transport services (excl. Waste transport)
How this framework works
From the published notice- Type
- Open framework · open framework scheme (admission reopens)
- Call-offs
- every call-off is a further competition among the appointed suppliers
- Framework period
- 2 yrs · up to 4 yrs from 1 May 2026
- Scheme runs until
- 1 May 2030
Who may buy through it
The following local authorities are currently utilising the Framework Agreement: Lewisham, Barking & Dagenham, Brent, Croydon, Ealing, Enfield, Essex County Council, Hackney, Hammersmith & Fulham, Haringey, Harrow, Havering, Hounslow, Kingston upon Thames, Luton Borough Council, Merton, Newham, Redbridge, Surrey County Council, Sutton, Tower Hamlets, Thurrock and Waltham Forest.
Any other UK authorities can join the consortium
Published description of the framework
Open tender via single stage mini competition
Quality:- 45%
Social Value:- 10%
Pricing:- 45%
The tender has been published on the London Tenders Portal (Proactis) - DN801956
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality
- Price
- Social Value
- Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 45 of 100: the paper moves it further than the discount.
- “The Libraries Consortium Courier Services Framework Agreement” is a framework: the contest is a place on its panel, not a single contract: each call-off is a further competition, so the pricing contest starts after appointment.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Open framework scheme
- Who may use this agreement
- The following local authorities are currently utilising the Framework Agreement: Lewisham, Barking & Dagenham, Brent, Croydon, Ealing, Enfield, Essex County Council, Hackney, Hammersmith & Fulham, Haringey, Harrow, Havering, Hounslow, Kingston upon Thames, Luton Borough Council, Merton, Newham, Redbridge, Surrey County Council, Sutton, Tower Hamlets, Thurrock and Waltham Forest. Any other UK authorities can join the consortium · open scheme: new suppliers can join during the term
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 12 Aug 2025, 15:31 BST
- Last source update
- 5 Jan 2026, 09:08 GMT
- Award evaluation window
- Submission end – 15 Apr 2026
- Authority reference
DN801956- FTS notice number
2025/S 000-086598- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05865cFind a Tender
How it was run
Official notice- Appointment period ends
- 9 Feb 2026, 12:00 GMT
- Clarification deadline
- 19 Jan 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
The suppliers need to submit the bids on the London Tenders Portal.
Link:- www.londontenders.org ↗
Timeline
12 Aug 2025 → 1 May 2026 · 8 dates- Planning notice published12 Aug 2025, 15:31 BST
- Market engagement19 Sept 2025, 23:59 BST
Market engagement on 24 September 2025 between 2PM - 3PM.
(Teams invite will be shared to the interested suppliers on 22nd September 2025)
- Tender notice published299 days ago31 Dec 2025, 15:46 GMT
- Latest notice published294 days ago5 Jan 2026, 09:08 GMT
- Clarification questions by280 days ago19 Jan 2026, 12:00 GMT
- Admission / appointment period ends259 days ago · period end, not a bid countdown9 Feb 2026, 12:00 GMT
- Award decision expected by194 days ago15 Apr 2026, 23:59 BST
- Contract starts179 days ago1 May 2026, 00:00 BST
Notice history
8 events · 3 releases on Find a Tender · since 12 Aug 2025- Preliminary market engagement notice published12 Aug 2025, 15:31 BSTUK2
- Tender notice published31 Dec 2025, 15:46 GMTUK4
- Published value published: £275,18831 Dec 2025, 15:46 GMT
- Status changed to active31 Dec 2025, 15:46 GMT
- Procurement method changed31 Dec 2025, 15:46 GMT
- Deadline published: 9 Feb 2026, 12:00 GMT31 Dec 2025, 15:46 GMT
- Tender notice published5 Jan 2026, 09:08 GMTUK4
- Published value updated to £3,800,0005 Jan 2026, 09:08 GMTwas £275,188
Contracting authority & participating public bodies
23 public bodies on the noticeOther public bodies
- EssexProcuring entityMember of the Consortium
- London Borough of Barking and Dagenham CouncilProcuring entityMember of the Consortium
- London Borough of BrentProcuring entityMember of the Consortium
- London Borough of CroydonProcuring entityMember of the Consortium
- London Borough of EalingProcuring entityMember of the Consortium
- London Borough of EnfieldProcuring entityMember of the Consortium
- London Borough of HackneyProcuring entityMember of the Consortium
- London Borough of Hammersmith & FulhamProcuring entityMember of the Consortium
- London Borough of HaringeyProcuring entityMember of the Consortium
- London Borough of HarrowProcuring entityMember of the Consortium
- London Borough of HaveringProcuring entityMember of the Consortium
- London Borough of HounslowProcuring entityMember of the Consortium
- London Borough of MertonProcuring entityMember of the Consortium
- London Borough of NewhamProcuring entityMember of the Consortium
- London Borough of RedbridgeProcuring entityMember of the Consortium
- London Borough of SuttonProcuring entityMember of the Consortium
- London Borough of Tower HamletsProcuring entityMember of the Consortium
- London Borough of Waltham ForestProcuring entityMember of the Consortium
- Luton Borough CouncilProcuring entityMember of the Consortium
- Royal Borough of Kingston Upon ThamesProcuring entityMember of the Consortium
- Surrey County CouncilProcuring entityMember of the Consortium
- Thurrock CouncilProcuring entityMember of the Consortium
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications The tender is published in London Tenders Portal (Proactis)
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender