Official UK procurement notice
Security and Cleaning Services
Authority: LUPC Ltd (Public body)·Consortium: 2 public authorities
What is being bought3 lots · detail below
Published requirement descriptionLondon Universities Purchasing Consortium (LUPC) has established a multi-supplier Framework for the provision of security services, cleaning services, and combined security and cleaning services. The framework supports eligible members in procuring high-quality, compliant, and cost-effective services across a variety of environments, including education, research, healthcare, cultural, and wider public sector settings. The framework is structured into three Lots: Lot 1 - Security Services Covers the provision of staffed security services, including but not limited to static guarding, mobile patrols, keyholding, alarm response, CCTV monitoring, and event security. Services may be required at sites with varied operational requirements and risk profiles. Lot 2 - Cleaning Services Encompasses the delivery of general, periodic, and specialist cleaning services. This includes deep cleaning, high-level cleaning, window cleaning, and cleaning in specialised environments such as laboratories or clinical areas. Related waste and hygiene management activities may also be included. Lot 3 - Combined Security and Cleaning Services Designed for members requiring integrated delivery of both security and cleaning services. This Lot enables combined service provision under a single contract or coordinated management model, supporting streamlined operations and improved service continuity where appropriate. The framework will provide a compliant route to market that promotes quality, value for money, sustainability, and social value.
- How the procedure runs: This procurement will be conducted using the Competitive Flexible Procedure as set out in Section 20(2)(b) of the Procurement Act 2023. The procedure will consist of an initial selection stage to assess supplier capability, followed by an invitation to tender for shortlisted suppliers. The process may include negotiation and/or clarification stages to ensure the most advantageous tender is identified. The procedure is designed to encourage innovation, ensure value for money, and support the delivery of high-quality security and cleaning services. The contracting authority reserves the right to refine the process in line with the Procurement Act 2023 and associated guidance.
CPV: Accommodation cleaning services · Accommodation, building and window cleaning services · Alarm-monitoring services · Building-cleaning services · Cleaning and sanitation services · Cleaning services · Facilities management services · Guard services · Patrol services · Security services
How this framework works
From the published notice- Type
- Open framework
- Call-offs
- every call-off is a further competition among the appointed suppliers
- Bids received
- 10 bids on the busiest of 3 lots · 15 suppliers appointed
- Framework period
- 2 yrs · up to 4 yrs from 10 Nov 2025
- Buyer regions
- UKH2, UKH3, UKI, UKJ1, UKJ2, UKJ3, UKJ4, UKK1, UKK2, UKK3, UKK4
- Supplier levy on call-offs (max %)
1% of call-off value · A framework levy will apply under this agreement. The Supplier shall pay a levy equal to the percentage disclosed in the "Percentage fee charged to suppliers" section of this notice. This levy is calculated as a percentage of the Supplier's total invoiced Charges (excluding VAT) each quarter for all Call-Off Contracts awarded under the framework. The levy supports the ongoing management and administration of the framework. Full details are set out in the Framework Agreement.
Who may buy through it
Members of London Universities Purchasing Consortium (LUPC) listed on their website: www.lupc.ac.uk/members/our-members/ ↗
Members of the Southern Universities Procurement Consortium (SUPC), as listed on their website www.supc.ac.uk/our-members/ ↗ - where the member organisation is based in one of the following regions: London and Kent, East Sussex, West Sussex, Surrey, Hampshire, Berkshire, Oxfordshire, Buckinghamshire, Hertfordshire, Bedfordshire, Essex, Somerset, Bristol, Gloucestershire, Swindon, Wiltshire, Dorset, Devon, Cornwall.
Published description of the framework
This framework agreement was established with multiple suppliers and will operate in accordance with the Procurement Act 2023. All call-off contracts will be awarded through a mini-competition process. Prior to issuing an Invitation to Mini-Tender, the customer may engage with suppliers to confirm their capacity and interest in the specific opportunity. Suppliers who confirm they are unable or unwilling to participate will not be invited to that mini-competition. Each mini-competition will include a specification, timeframe, and clearly defined award criteria and their relative weightings. Tenders will be evaluated based on the Most Advantageous Tender (MAT) principle. The framework is designed to ensure transparency, fairness, and value for money, and allows for flexibility in meeting the specific needs of Customers. Call-off contracts may be entered into at any time during the Framework term and will be governed by the Call-Off Terms and Conditions set out in the agreement.
- Cleaning Services at Ravensbourne University London · Ravensbourne University London · 5 Aug 2026
Notices that name this framework as their framework in the official record. Many call-offs are never published, so this is a floor, not utilisation.
Lots and requirements (3)Procurement structure
3 lots · all with a published value · same conditions of participation on every lot · same evaluation weights on every lotEvery one of these 2 lots carries the same published figure, £24,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Security ServicesAwardedRenewal UK, East of Englandceiling above
This Lot covers the provision of staffed security services to support the protection of people, property, and assets across a wide range of operational settings. Services may include static guarding, mobile patrols, keyholding, alarm response, CCTV monitoring, access control, and event security. Suppliers must be capable of delivering professional, reliable, and flexible services tailored to members’ varied site needs and risk profiles.
- Economic & financial standing
As stated in the procurement documents
- Technical & professional ability
As stated in the procurement documents
Lot #2Cleaning ServicesAwardedRenewal UK, South WestPublished value£32,000,000
This Lot covers the delivery of routine and specialist cleaning services to support safe, hygienic, and well-maintained environments. The scope includes general daily cleaning, periodic deep cleans, window and high-level cleaning, and cleaning in specialist areas such as laboratories or clinical settings. Related waste and hygiene management activities may also be included. Services must be delivered in line with members’ site-specific requirements.
- Economic & financial standing
As stated in the procurement documents
- Technical & professional ability
As stated in the procurement documents
Lot #3Combined Security and Cleaning ServicesAwardedRenewal UK, East of Englandceiling above
This Lot is designed for members requiring integrated delivery of both security and cleaning services. It enables procurement of combined services under a single contract or through a coordinated management model. The Lot supports operational efficiencies, streamlined service management, and continuity of delivery for sites where dual services are required. Suppliers must be able to manage both services effectively across a variety of settings.
- Economic & financial standing
As stated in the procurement documents
- Technical & professional ability
As stated in the procurement documents
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical (Quality): 70%
- Commercial (Price): 30%
Published award criteria (2)
- Technical (Quality): As stated in the procurement documents
- Commercial (Price): As stated in the procurement documents
- Economic & financial standing
As stated in the procurement documents
- Technical & professional ability
As stated in the procurement documents
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “Security and Cleaning Services” is a framework: the contest is a place on its panel, not a single contract: each call-off is a further competition, so the pricing contest starts after appointment.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Members of London Universities Purchasing Consortium (LUPC) listed on their website: https://www.lupc.ac.uk/members/our-members/ Members of the Southern Universities Procurement Consortium (SUPC), as listed on their website https://www.supc.ac.uk/our-members/ - where the member organisation is based in one of the following regions: London and Kent, East Sussex, West Sussex, Surrey, Hampshire, Berkshire, Oxfordshire, Buckinghamshire, Hertfordshire, Bedfordshire, Essex, Somerset, Bristol, Gloucestershire, Swindon, Wiltshire, Dorset, Devon, Cornwall.
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 6 Jun 2025, 20:13 BST
- Last source update
- 19 Jan 2026, 17:47 GMT
- Award evaluation window
- Submission end – 27 Oct 2025
- Authority reference
EFM5105 LU- FTS notice number
2025/S 000-030752- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0544dbFind a Tender
- How it runs
This procurement will be conducted using the Competitive Flexible Procedure as set out in Section 20(2)(b) of the Procurement Act 2023. The procedure will consist of an initial selection stage to assess supplier capability, followed by an invitation to tender for shortlisted suppliers. The process may include negotiation and/or clarification stages to ensure the most advantageous tender is identified. The procedure is designed to encourage innovation, ensure value for money, and support the delivery of high-quality security and cleaning services. The contracting authority reserves the right to refine the process in line with the Procurement Act 2023 and associated guidance.
How it was run
Official notice- Appointment period ends
- 12 Sept 2025, 17:00 BST
- Clarification deadline
- 3 Sept 2025, 18:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
call-off levy · 1% of call-off value · A framework levy will apply under this agreement. The Supplier shall pay a levy equal to the percentage disclosed in the "Percentage fee charged to suppliers" section of this notice. This levy is calculated as a percentage of the Supplier's total invoiced Charges (excluding VAT) each quarter for all Call-Off Contracts awarded under the framework. The levy supports the ongoing management and administration of the framework. Full details are set out in the Framework Agreement.
Timeline
6 Jun 2025 → 19 Jan 2026 · 8 dates- Tender notice published6 Jun 2025, 20:13 BST
- Clarification questions by3 Sept 2025, 18:00 BST
- Admission / appointment period endsperiod end, not a bid countdown12 Sept 2025, 17:00 BST
- Award decision expected by358 days ago27 Oct 2025, 23:59 GMT
- Contract starts345 days ago10 Nov 2025
- Assessment summaries sent321 days ago4 Dec 2025
- Standstill ends308 days ago16 Dec 2025, 23:59 GMT
- Latest notice published274 days ago19 Jan 2026, 17:47 GMT
Notice history
8 events · 3 releases on Find a Tender · since 6 Jun 2025- Tender notice published6 Jun 2025, 20:13 BSTUK4
- Contract award notice published5 Dec 2025, 17:27 GMTUK6
- Status changed to complete5 Dec 2025, 17:27 GMT
- Procurement method changed5 Dec 2025, 17:27 GMT
- Buyer details updated5 Dec 2025, 17:27 GMT
- Contract signature expected17 Dec 2025, 23:59 GMTscheduled
- Contract details notice published19 Jan 2026, 17:47 GMTUK7
- Buyer details updated19 Jan 2026, 17:47 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast£24,000,000 is the framework's published maximum, restated by the publisher on 2 award rows. It is one ceiling, not 2 separate sums, and no share per lot is published; those rows read “ceiling above”.
Contracts
All 2 of these contracts carry the same published figure, £24,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Security Services · Bidvest Noonan (UK) Limited, CIS Security Ltd, Churchill Contract Services LimitedSME, Corps Security LimitedSME, KINGDOM SERVICES GROUP LIMITED, Nestle Uk Ltd +1 more
- Signed
- 22 Dec 2025
- Value
- ceiling above
- Period
- 22 Dec 2025 – 21 Dec 2027 · up to 21 Dec 2029 with extensions
- Status
- active
- Extensions
- Up to two (2) additional periods of twelve (12) months each
Cleaning Services · Bidvest Noonan (UK) Limited, Birkin Cleaning Services LtdSME, CK FACILITIES MANAGEMENT LTD, Churchill Contract Services LimitedSME, Julius Rutherfoord & Co Ltd, N-viro LimitedSME +1 more
- Signed
- 22 Dec 2025
- Value
- £32,000,000
- Period
- 22 Dec 2025 – 21 Dec 2027 · up to 21 Dec 2029 with extensions
- Status
- active
- Extensions
- Up to two (2) additional periods of twelve (12) months each
Contract 3 · Bidvest Noonan (UK) Limited, Churchill Contract Services LimitedSME, Compass Contract Services (U.K.) Limited, trading as ESS Government ServicesSME, Crystal Facilities ManagementSME, JARROLD FACILITIES MANAGEMENT LIMITEDSME
- Signed
- 22 Dec 2025
- Value
- ceiling above
- Period
- 22 Dec 2025 – 21 Dec 2027 · up to 21 Dec 2029 with extensions
- Status
- active
- Extensions
- Up to two (2) additional periods of twelve (12) months each
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Security Services | 10final-stage tenders | 2 | 1 | — |
| 2 · Cleaning Services | 9final-stage tenders | 3 | 0 | — |
| 3 · Combined Security and Cleaning Services | 5final-stage tenders | 2 | 0 | — |
Who bid
- wonBIDVEST NOONAN (UK) LIMITED · Greater London · all lots
- wonCHURCHILL CONTRACT SERVICES LIMITED · East of England · all lots
- wonCIS SECURITY LTD · Greater London · 1
- wonCORPS SECURITY (UK) LIMITEDVCSE · Greater London · 1
- wonKINGDOM SERVICES GROUP LIMITED · North West England · 1, 2
- wonSSG SUPPORT SERVICES GROUP LTDSME · Greater London · 1
- wonWILSON JAMES LIMITED · East of England · 1
- wonBIRKIN CLEANING SERVICES LIMITEDSME · East of England · 2
- wonCK FACILITIES MANAGEMENT LTD · Greater London · 2
- wonJULIUS RUTHERFOORD & CO. LTD. · Greater London · 2
- wonN-VIRO LIMITEDSME · South East England · 2
- wonTOTAL SUPPORT SERVICES LIMITED · Greater London · 2
- wonCOMPASS CONTRACT SERVICES (U.K.) LIMITED · West Midlands · 3
- wonCRYSTAL FACILITIES MANAGEMENT LIMITEDSME · Greater London · 3
- wonJARROLD FACILITIES MANAGEMENT LIMITEDSME · East of England · 3
- did not winGSL DARDAN LIMITED · East of England · 1
- did not winPACE SECURITY SERVICES LTDSME · Greater London · 1
- did not winSMART SEC SOLUTIONS LTD · Greater London · 1
- did not winKANSO FACILITIES MANAGEMENT LIMITEDSME · South East England · 2
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- LUPCContracting authorityPublic authority - sub-central government
Framework contractors & participating bidders
19 commercial parties on the notice · 15 awarded- BIDVEST NOONAN (UK) LIMITEDFramework contractor
- BIRKIN CLEANING SERVICES LIMITEDFramework contractor
- CHURCHILL CONTRACT SERVICES LIMITEDFramework contractor
- CIS SECURITY LTDFramework contractor
- CK FACILITIES MANAGEMENT LTDFramework contractor
- COMPASS CONTRACT SERVICES (U.K.) LIMITEDFramework contractor
- CORPS SECURITY (UK) LIMITEDFramework contractor
- CRYSTAL FACILITIES MANAGEMENT LIMITEDFramework contractor
- GSL DARDAN LIMITEDBidder / tenderer
- JARROLD FACILITIES MANAGEMENT LIMITEDFramework contractor
Show 9 more suppliers
- JULIUS RUTHERFOORD & CO. LTD.Framework contractor
- KANSO FACILITIES MANAGEMENT LIMITEDBidder / tenderer
- KINGDOM SERVICES GROUP LIMITEDFramework contractor
- N-VIRO LIMITEDFramework contractor
- PACE SECURITY SERVICES LTDBidder / tenderer
- SMART SEC SOLUTIONS LTDBidder / tenderer
- SSG SUPPORT SERVICES GROUP LTDFramework contractor
- TOTAL SUPPORT SERVICES LIMITEDFramework contractor
- WILSON JAMES LIMITEDFramework contractor
Official documents & specifications (7)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender