Find a TenderAwardedContract details notice

Published 21 Jul 2025, 16:41 BST

Official UK procurement notice

Provision of Election Print Services

Official notice

Authority: Greater Manchester Combined Authority (Local council)·Consortium: 13 public authorities

Framework agreementServicesOpen procedureAbove thresholdSME suitableVCSE suitable

Sectors: Business Services & Consultancy (79) Delivery: UKNorth East (UKC)North West (UKD)

+7 more

Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)

Framework ceiling (notional)£4,900,000framework ceiling, not attributable revenue · 2 value updates

Submissions closed 13 Oct 2025awarded 17 Nov 2025

Awarded to CIVICA ELECTION SERVICES LIMITED

Framework period 2 yrsends 7 Jan 2028 · up to 7 Jan 2030 with extensions · starts 8 Jan 2026

What is being bought

Published requirement description

This procurement establishes a single-supplier framework for Election and Registration Print Services across 10 GM authorities, GMCA, and associate members and is open for use across other Public Sector Local Authorities.

The framework covers all statutory election and registration print requirements, including poll cards, postal packs, ballot papers, and the GM Mayoral booklet.

The maximum framework value is £4.9 million over four years, with no guaranteed volumes. Framework duration is 4 years (2 years + 2 x 12 - month extensions, starting in Jan 2026 - individual Authorities are to complete their own Call offs either using GMCA provided terms or their own applicable terms using Framework SORs).

CPV: Printing and related services

How this framework works

From the published notice

Type: Open framework
Call-offs: call-offs are awarded directly to appointed suppliers, without further competition
Places: up to 1 suppliers · 4 bids received (4.0 per place) · 1 appointed (full)
Framework period: 2 yrs · up to 4 yrs from 8 Jan 2026

Who may buy through it

Any public sector authority

Published description of the framework

Single supplier framework. Individual Authorities to Direct Award while using Framework SORs to establish cost.

Call-offs published through it1

GMCA 1798 Mayoral Booklet · Greater Manchester Combined Authority · 16 Jun 2026

Notices that name this framework as their framework in the official record. Many call-offs are never published, so this is a floor, not utilisation.

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrsSMEVCSEPublished value£4,900,000

Contract period: 8 Jan 2026 – 7 Jan 2028 (2 yrs) · up to 7 Jan 2030 with extensionsValue: £4,900,000 exc. VAT · £5,880,000 inc. VAT

Delivery: UK, North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South WestEligibility: SME eligibleVCSE eligible

Extensions: Additional Elections Related Print Services as required on Call Off from Awarding Authorities, on agreement between the parties. · 1 + 1 Extension

79800000 Printing and related services

Pre-qualification & selection criteria (PQQ)2

Economic & financial standing
On Award of Call Off
Public Liability (including product liability) £5,000,000 (Five million pounds)
Employers Liability £5,000,000 (Five million pounds).
Professional indemnity insurance cover to a minimum level of cover of £2,000,000 in respect of any one claim.
Technical & professional ability
As Per specification

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 65%Price: 25%Social value: 10%

Published sub-criteria (3)

Technical Quality: 65%
Pricing: 25%
Social Value: 10%

Published award criteria (3)

Technical Quality : Methodology & Compliance Experience Business Continuity Added Value & Innovation Sample Assessment
Social Value
Pricing : As Per Pricing Schedule

Conditions of participation2

Economic & financial standing
On Award of Call Off
Public Liability (including product liability) £5,000,000 (Five million pounds)
Employers Liability £5,000,000 (Five million pounds).
Professional indemnity insurance cover to a minimum level of cover of £2,000,000 in respect of any one claim.
Technical & professional ability
As Per specification

What this means for your bid

Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.
“Provision of Election Print Services” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use the vehicle: Any public sector authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 21 Jul 2025, 16:41 BST
Last source update: 28 Nov 2025, 15:51 GMT
Award evaluation window: Submission end – 2 Dec 2025
Authority reference: GMCA 1534
FTS notice number: 2025/S 000-056333
Latest notice: Contract details notice (UK7)
Classification (CPV): Printing and related services
Delivery area: UKNorth East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)
+2 more
South East (UKJ)South West (UKK)
Official registry OCID: ocds-h6vhtk-056349 Find a Tender
Contract terms summary: Framework Agreement in Tender Pack

Review and risk notes

Risks: Framework Agreement in Tender Pack

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Appointment period ends: 13 Oct 2025, 12:00 BST
Clarification deadline: 26 Sept 2025, 22:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/register ↗

Submission Via Pro Actis Chest

GMCA 1534 - Provision of Election Print Services

Project ID - DN783243

Timeline

21 Jul 2025 → 8 Jan 2026 · 11 dates

Planning notice published
21 Jul 2025, 16:41 BST
Next notice expected
18 Aug 2025, 23:59 BST
Market engagement
2 Sept 2025, 23:59 BST
GMCA will be holding a Pre Market Engagement session for the provision of GMCA 1534 - Election Print Services to provide information on the upcoming opportunity.
This will be a Microsoft Teams Event
Access via below link or Desktop Microsoft Teams App using ID and Passcode provided below
www.microsoft.com/en-us/microsoft-team… ↗
Meeting ID: 354 361 517 766 0
Passcode: CE3xC77j
Tender notice published400 days ago
12 Sept 2025, 16:21 BST
Clarification questions by385 days ago
26 Sept 2025, 22:00 BST
Admission / appointment period ends369 days ago · period end, not a bid countdown
13 Oct 2025, 12:00 BST
Assessment summaries sent333 days ago
18 Nov 2025
Standstill ends323 days ago
27 Nov 2025, 23:59 GMT
Latest notice published323 days ago
28 Nov 2025, 15:51 GMT
Award decision expected by318 days ago
2 Dec 2025, 23:59 GMT
Contract starts282 days ago
8 Jan 2026

Notice history

12 events · 5 releases on Find a Tender · since 21 Jul 2025

Pipeline notice published
21 Jul 2025, 16:41 BST
UK1
Preliminary market engagement notice published
22 Aug 2025, 15:38 BST
UK2
Published value updated to £3,700,000
22 Aug 2025, 15:38 BST
was £2,400,000
Tender notice published
12 Sept 2025, 16:21 BST
UK4
Published value updated to £4,900,000
12 Sept 2025, 16:21 BST
was £3,700,000
Status changed to active
12 Sept 2025, 16:21 BST
Procurement method changed
12 Sept 2025, 16:21 BST
Deadline published: 13 Oct 2025, 12:00 BST
12 Sept 2025, 16:21 BST
Contract award notice published
18 Nov 2025, 16:40 GMT
UK6
Status changed to complete
18 Nov 2025, 16:40 GMT
Contract details notice published
28 Nov 2025, 15:51 GMT
UK7
Contract signature expected
12 Dec 2025, 23:59 GMT
scheduled

Routine re-releases (5)

2025-08: 1 release · 22 Aug 2025
2025-07: 1 release · 21 Jul 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 11 award · see the list ↓

Bids received 42 from SMEs

Named bidders 4published on the award notice

Contracts signed 1latest 28 Nov 2025

Awarded to	Value	Date	Status
CIVICA ELECTION SERVICES LIMITEDGMCA 1534 Election Print Services8 Jan 2026 – 7 Jan 2028 · up to 7 Jan 2030Extensions: 2x12 months	£4,900,000	17 Nov 2025	Awarded

Contracts

Contract 1 · CIVICA ELECTION SERVICES LIMITED
Signed
28 Nov 2025
Value
£4,900,000
Period
8 Jan 2026 – 7 Jan 2028 · up to 7 Jan 2030 with extensions
Status
active
Extensions
This is 2+1+1 agreement

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
4final-stage tenders	2	0	—

Who bid

wonCIVICA ELECTION SERVICES LIMITED · Greater London
did not winHARLOW PRINTING LIMITED T/A HARLOW SOLUTIONSSME · North East England
did not winCFH DOCMAIL LTD · South West England
did not winPrint Image Network LtdSME · North West England

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

13 public bodies on the notice

Greater Manchester Combined Authority

Contracting authorityPublic authority - sub-central government GB-PPON: PXBN-3793-LCTQ 56 Oxford Street, Manchester, North West, M1 6EUContact name, email

Consortium members and other public bodies

BLACKPOOL COUNCILContracting authorityPublic authority - sub-central governmentGB-PPON: PHHB-5249-RZVD Blackpool, North WestContact email
Blackburn With Darwen Borough CouncilContracting authorityPublic authority - sub-central governmentGB-PPON: PYGR-1856-CVXM Blackburn, North WestContact email
Bolton Metropolitan Borough CouncilContracting authorityPublic authority - sub-central governmentGB-PPON: PBJZ-9785-JTLD Bolton, North WestContact email
Manchester City CouncilContracting authorityPublic authority - sub-central governmentGB-PPON: PLNV-8798-LDMP Manchester, North WestContact email
Metropolitan borough of BuryContracting authorityPublic authority - sub-central governmentGB-PPON: PVVT-2483-WWMH Bury, North WestContact email
Oldham Metropolitan Borough CouncilContracting authorityPublic authority - sub-central governmentGB-PPON: PMRJ-8362-DVNT Oldham, North WestContact email
Rochdale Borough CouncilContracting authorityPublic authority - sub-central governmentGB-PPON: PXXD-6682-MDRX Rochdale, North WestContact email
Salford City CouncilContracting authorityPublic authority - sub-central governmentGB-PPON: PRCJ-7674-MRWM Manchester, North WestContact email
Stockport Metropolitan Borough CouncilContracting authorityPublic authority - sub-central governmentGB-PPON: PZGW-7196-LCHL Stockport, North WestContact email
Tameside Metropolitan Borough CouncilContracting authorityPublic authority - sub-central governmentGB-PPON: PVWB-2493-LWTQ Ashton under Lyne, North WestContact email
Trafford CouncilContracting authorityPublic authority - sub-central governmentGB-PPON: PGZW-1429-QQZQ Manchester, North WestContact email
Wigan CouncilContracting authorityPublic authority - sub-central governmentGB-PPON: PCGG-6481-TZPW Wigan, North WestContact email

Framework contractors & participating bidders

4 commercial parties on the notice · 1 awarded

CFH DOCMAIL LTDBidder / tendererGB-COH: 01716891GB-PPON: PTXD-3245-GLLX St Peter's Park, Westfield, Radstock, Somerset, South West, BA3 3UP
CIVICA ELECTION SERVICES LIMITEDFramework contractorGB-COH: 02263092GB-PPON: PPGC-9469-GPCM Southbank Central, London, London, SE1 9LQContact email
HARLOW PRINTING LIMITED T/A HARLOW SOLUTIONSBidder / tendererGB-COH: 00435445GB-PPON: PTMV-1779-DHJR 7-21 Maxwell Street, South Shields, North East, NE33 4PU
Print Image Network LtdBidder / tendererGB-COH: 4009079GB-PPON: PCHZ-7336-TPDV The Tannery, Water Street, Stockport, North West, SK1 2BP

Official documents & specifications (7)

Official links; attachments are not copied

Tender pack and attachments

Technical specifications tenderTechnical specificationshttps://procontract.due-north.com/register - Access Via Chest Ref - GMCA 1534 - DN783243
Bidding documents and specifications tenderBidding documents and specificationshttps://procontract.due-north.com/register Tender Pack available via Chest Ref GMCA 1534 - DN783243

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender28 Nov 2025, 15:51 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender18 Nov 2025, 16:40 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender12 Sept 2025, 16:21 BST
Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender22 Aug 2025, 15:38 BST
Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender21 Jul 2025, 16:41 BST