Official UK procurement notice
EEM0037 - Installation and Maintenance of Door Entry, Access Control, Gates & Barriers, Warden Call and CCTV Systems Framework
Authority: EFFICIENCY EAST MIDLANDS LIMITED (Public body)
What is being bought
Published requirement descriptionEfficiency East Midlands Ltd (EEM) is a not for profit consortium which establishes and manages a range of framework and DPS agreements. Our membership has now grown to 287 public sector organisations including housing associations and ALMO's, Local Authorities, NHS trusts, Education Providers, Blue Light Services, Government Agencies and Charities.
EEM have also established a formal collaboration with 3 like-minded procurement consortia -
Westworks, South East Consortium and Advantage South West. The membership list for these three Consortium and Advantage South West. The membership list for these three consortium may be obtained from the following website addresses:
www.westworks.org.uk ↗ (www.westworks.org.uk ↗)
www.southeastconsortium.org.uk ↗ (www.southeastconsortium.org.uk ↗)
www.advantagesouthwest.co.uk ↗ (www.advantagesouthwest.co.uk ↗)
EEM are conducting this tender exercise to procure a Door Entry, Access Control, CCTV & Warden Call Installs and Maintenance Framework to replace our existing Framework which is due to expire in August 2026. The Framework will provide EEM Members with a provision covering the services below (please note the below lots may change during prior to tender release):
The Framework may be split into the following workstream Lots:
Lot 1 - Install and Maintenance of Door Entry and Access Control Systems
Lot 2 - Install and Maintenance of Gates, Barriers, Automatic Doors and Roller Shutters
Lot 3 - Install and Maintenance of Warden Call and Assisted Living Systems
Lot 4 - Install and Maintenance of CCTV Systems
The above lots will further split and tendered and awarded based on the two geographical area sublots below:
Sublot 1 - Midlands
Sublot 2 - National
The details contained within this notice are provisional and are subject to change. This is a preliminary market engagement notice, and the tender documents are NOT available at this
stage. EEM expect to release the tender in January 2026.
CPV: Access control system · Access gates · Closed-circuit television cameras · Gates · Installation of shutters · Intercom equipment · Maintenance services of telecommunications equipment · Repair and maintenance services of electrical and mechanical building installations · Roller-type shutters · Safety barriers · Security cameras · Shutters
How this framework works
From the published notice- Framework period
- 4 yrs from 31 Aug 2026
The lotProcurement structure
single lot · no lot value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- “EEM0037 - Installation and Maintenance of Door Entry, Access Control,…” is a framework: the contest is a place on its panel, not a single contract.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Past planning notice
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 23 May 2025, 07:56 BST
- Last source update
- 1 Sept 2025, 12:26 BST
- Authority reference
EEM0037- FTS notice number
2025/S 000-052777- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-051fbbFind a Tender
How it was run
Official notice- Appointment period ends
- —
Timeline
23 May 2025 → 31 Aug 2026 · 5 dates- Planning notice published23 May 2025, 07:56 BST
- Latest notice published1 Sept 2025, 12:26 BST
- Market engagement358 days ago27 Oct 2025, 23:59 GMT
The purpose of this engagement process is to conduct preliminary market engagement with potential contractors interested in participating in the upcoming Installation and Maintenance of Door Entry, Access Control, Gates & Barriers, Warden Call and CCTV Systems Framework.
This process will help us understand market capabilities, refine our procurement strategy and ensure that the framework is structured effectively to meet project requirements.
This preliminary market engagement notice is being used to engage with the market and interested organisations are encouraged to:
- Complete the relevant lot specific market engagement questionnaire to express their interest and provide initial feedback for the lots they have expertise in:
Lot 1 - Door Entry & Access Control Systems Install & Maintenance - forms.office.com/e/MMqVgQ0iH5 ↗
Lot 2 - Auto Gates, Barriers, Auto Doors & Roller Shutters Install & Maintenance - forms.office.com/e/wcTCFjqYtR ↗
Lot 3 - Warden Call / Assisted Living Systems Install & Maintenance - forms.office.com/e/0nnYTi3Vhu ↗
Lot 4 - CCTV Installs & Maintenance - forms.office.com/e/XtviyHjBSv ↗
Register interest in attending a meet the buyer 1-1 session by emailing [email protected] with the preferred date and attendees, these will be held at the EEM offices:
Unit 3 Maisies Way
South Normanton
Alfreton, Derbyshire
DE55 2DS
Meet the buyer sessions will be available by appointment only on weekdays between 8th September and 27th October 2025.
Interested organisations should note the questionnaire link will expire on Monday 27th October 2025 at 5pm.
- Tender notice expected267 days ago26 Jan 2026, 23:59 GMT
- Contract starts51 days ago31 Aug 2026, 00:00 BST
Notice history
2 events · 2 releases on Find a Tender · since 23 May 2025- Pipeline notice published23 May 2025, 07:56 BSTUK1
- Preliminary market engagement notice published1 Sept 2025, 12:26 BSTUK2
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender