Find a TenderOpen for tender Tender notice
Published 23 May 2025, 16:39 BST

Official UK procurement notice

Waste Service Mobile Plant

Authority: Essex County Council (Local council)

3 lotsGoodsOpen procedureAbove thresholdSME suitable
Published estimate£4,420,000total for 3 lots · £5,304,000 inc. VAT · 1 value update
Submission deadline 27 Oct 202612:00 GMT · 7d 4h left
Lots 3see the lot list below
Contract term 5 yrsends 31 Mar 2032 · starts 1 Apr 2027

What is being bought3 lots · detail below

Published requirement description

Essex is a large county with almost 1.5 million residents generating approximately 700,000 tonnes of local authority collected waste per annum. As the statutory Waste Disposal Authority for Essex, Essex County Council (the Authority) is responsible for providing a range of infrastructure and arrangements for the management of waste.

The Authority operate 21 Recycling Centres for Household Waste (RCHW) and 5 Waste Transfer Stations (WTS), and work closely with the 12 borough, city and district councils who are the Waste Collection Authorities (WCA) within the county of Essex.

Brief Overview of the Requirement:

The Authority requires a number of machines to operate their WTSs and RCHWs. This tender is to procure hire, including repair and maintenance, of the following machines lotted as follows:

Lot 1: 4 Loading Shovels (20 Tonne) to be used at the Waste Transfer Stations.

Lot 2: 3 Materials Handlers (20 Tonne) to be used at the Waste Transfer Stations.

Lot 3: 12 Materials Handlers (16 Tonne) to be used at the RCHWs.

  • The authority expects to re-tender this requirement around 1 Aug 2031, 23:59 BST.

CPV: Lifting and handling equipment and parts · Machinery for mining, quarrying, construction equipment · Repair and maintenance services

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£4,420,000 together) · same conditions of participation on every lot · same evaluation weights on every lot
Lot #1Loading Shovels North East, North West +7 5 yrsSMEPublished value£1,050,000

Hire and repair and maintenance of 4 Loading Shovels (20 Tonne) for moving waste material at Waste Transfer Station sites in Essex.

Contract period: 1 Apr 2027 – 31 Mar 2032 (5 yrs)Value: £1,050,000 exc. VAT · £1,260,000 inc. VAT
Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South WestEligibility: SME eligibleTurnover guideline: ~£419,540/yr≈ 2× annual value
Pre-qualification & selection criteria (PQQ)1
  • Economic & financial standing
    1. Financial Capacity

    ECC has a bespoke 'Financial Assessment Form' spreadsheet, which uses the organisation's financial ratios to categorise financial risk levels. For Bidder's whose completed 'Financial Assessment Form' returns a 'high' or 'very high' risk level, the Authority requires a Parent Company Guarantee, bank bond, performance bond, or equivalent, upon the Authority's request and to the Authority's satisfaction, in order to meet the financial capacity conditions.

    1. Required Insurance

    The Bidder will be required to have in place prior to the Service Commencement Date (1st April 2027) the following levels of insurance: Employer's Liability Insurance £5 million; Public Liability Insurance £10 million.

    1. Modern Slavery

    Relevant commercial organisations subject to the requirements of the Modern Slavery Act 2015 will need to confirm they are fully compliant with this legislation by Service Commencement Date.

    1. Equality and Diversity

    Bidders that have been had an investigation of unlawful discrimination upheld by an Employment Tribunal, an Employment Appeal Tribunal, the Equality and Human Rights Commission, or any other court or equivalent body, will need to provide evidence that they have implemented adequate remedial actions to prevent similar unlawful discrimination recurring, to the Authority's satisfaction.

    1. Environmental Management

    Bidders that have been convicted of breaching environmental legislation, or had any notice served upon it, in the last three years by an environmental regulator or authority, will need to provide evidence that they have implemented adequate remedial actions to prevent similar breaches recurring, to the Authority's satisfaction.

    1. Health and Safety

    Bidders are required to have a Health and Safety Policy that complies with current legislative requirements.

Who is likely to bid for this lot ↓

Lot #2Materials Handlers (WTS) East of England 5 yrsSMEPublished value£720,000

Hire and repair and maintenance of 3 Materials Handlers (20 Tonne) for moving waste material at Waste Transfer Station sites in Essex.

Contract period: 1 Apr 2027 – 31 Mar 2032 (5 yrs)Value: £720,000 exc. VAT · £864,000 inc. VAT
Delivery: East of EnglandEligibility: SME eligibleTurnover guideline: ~£287,685/yr≈ 2× annual value
Pre-qualification & selection criteria (PQQ)1
  • Economic & financial standing
    1. Financial Capacity

    ECC has a bespoke 'Financial Assessment Form' spreadsheet, which uses the organisation's financial ratios to categorise financial risk levels. For Bidder's whose completed 'Financial Assessment Form' returns a 'high' or 'very high' risk level, the Authority requires a Parent Company Guarantee, bank bond, performance bond, or equivalent, upon the Authority's request and to the Authority's satisfaction, in order to meet the financial capacity conditions.

    1. Required Insurance

    The Bidder will be required to have in place prior to the Service Commencement Date (1st April 2027) the following levels of insurance: Employer's Liability Insurance £5 million; Public Liability Insurance £10 million.

    1. Modern Slavery

    Relevant commercial organisations subject to the requirements of the Modern Slavery Act 2015 will need to confirm they are fully compliant with this legislation by Service Commencement Date.

    1. Equality and Diversity

    Bidders that have been had an investigation of unlawful discrimination upheld by an Employment Tribunal, an Employment Appeal Tribunal, the Equality and Human Rights Commission, or any other court or equivalent body, will need to provide evidence that they have implemented adequate remedial actions to prevent similar unlawful discrimination recurring, to the Authority's satisfaction.

    1. Environmental Management

    Bidders that have been convicted of breaching environmental legislation, or had any notice served upon it, in the last three years by an environmental regulator or authority, will need to provide evidence that they have implemented adequate remedial actions to prevent similar breaches recurring, to the Authority's satisfaction.

    1. Health and Safety

    Bidders are required to have a Health and Safety Policy that complies with current legislative requirements.

Who is likely to bid for this lot ↓

Lot #3Materials Handlers (RCHWs) East of England 5 yrsSMEPublished value£2,650,000

Hire and repair and maintenance of 12 Materials Handlers (16 Tonne) for moving waste material at Recycling Centres for Household Waste sites in Essex.

Contract period: 1 Apr 2027 – 31 Mar 2032 (5 yrs)Value: £2,650,000 exc. VAT · £3,180,000 inc. VAT
Delivery: East of EnglandEligibility: SME eligibleTurnover guideline: ~£1,058,840/yr≈ 2× annual value
Pre-qualification & selection criteria (PQQ)1
  • Economic & financial standing
    1. Financial Capacity

    ECC has a bespoke 'Financial Assessment Form' spreadsheet, which uses the organisation's financial ratios to categorise financial risk levels. For Bidder's whose completed 'Financial Assessment Form' returns a 'high' or 'very high' risk level, the Authority requires a Parent Company Guarantee, bank bond, performance bond, or equivalent, upon the Authority's request and to the Authority's satisfaction, in order to meet the financial capacity conditions.

    1. Required Insurance

    The Bidder will be required to have in place prior to the Service Commencement Date (1st April 2027) the following levels of insurance: Employer's Liability Insurance £5 million; Public Liability Insurance £10 million.

    1. Modern Slavery

    Relevant commercial organisations subject to the requirements of the Modern Slavery Act 2015 will need to confirm they are fully compliant with this legislation by Service Commencement Date.

    1. Equality and Diversity

    Bidders that have been had an investigation of unlawful discrimination upheld by an Employment Tribunal, an Employment Appeal Tribunal, the Equality and Human Rights Commission, or any other court or equivalent body, will need to provide evidence that they have implemented adequate remedial actions to prevent similar unlawful discrimination recurring, to the Authority's satisfaction.

    1. Environmental Management

    Bidders that have been convicted of breaching environmental legislation, or had any notice served upon it, in the last three years by an environmental regulator or authority, will need to provide evidence that they have implemented adequate remedial actions to prevent similar breaches recurring, to the Authority's satisfaction.

    1. Health and Safety

    Bidders are required to have a Health and Safety Policy that complies with current legislative requirements.

Who is likely to bid for this lot ↓

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids are scored · same split on all 3 lots
Quality: 30%Price: 70%
Published award criteria (2)
  • Price
  • Quality
Conditions of participation · identical on every lot1
  • Economic & financial standing
    1. Financial Capacity

    ECC has a bespoke 'Financial Assessment Form' spreadsheet, which uses the organisation's financial ratios to categorise financial risk levels. For Bidder's whose completed 'Financial Assessment Form' returns a 'high' or 'very high' risk level, the Authority requires a Parent Company Guarantee, bank bond, performance bond, or equivalent, upon the Authority's request and to the Authority's satisfaction, in order to meet the financial capacity conditions.

    1. Required Insurance

    The Bidder will be required to have in place prior to the Service Commencement Date (1st April 2027) the following levels of insurance: Employer's Liability Insurance £5 million; Public Liability Insurance £10 million.

    1. Modern Slavery

    Relevant commercial organisations subject to the requirements of the Modern Slavery Act 2015 will need to confirm they are fully compliant with this legislation by Service Commencement Date.

    1. Equality and Diversity

    Bidders that have been had an investigation of unlawful discrimination upheld by an Employment Tribunal, an Employment Appeal Tribunal, the Equality and Human Rights Commission, or any other court or equivalent body, will need to provide evidence that they have implemented adequate remedial actions to prevent similar unlawful discrimination recurring, to the Authority's satisfaction.

    1. Environmental Management

    Bidders that have been convicted of breaching environmental legislation, or had any notice served upon it, in the last three years…

What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
  • Turnover usually expected: about £287,685 – ~£1,058,840 per lot (twice each lot's annual value).

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula. Turnover is an indicative market norm (≈2× annual value), not a published condition.

Competition analysis · published record, not a forecast of who will bid

How Essex County Council buys Lifting and handling equipment and parts (CPV 4240), and who usually turns up

Essex County Council’s own published record, next to the published market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Lifting and handling equipment and parts (CPV 4240) →

1

How the contest usually goes

Winner shares use published awards; bid and price charts use contested lots.

Question for the bid
This buyerEssex County Council · all categories
What to do with it
How often do SMEs win?
i

How often small and medium firms win.

Share of awards where the winner’s size is known.

The counts under this question show how many awards have a known supplier size.

Last 36 months.

Buyer: 80 of 132 known-size awards · market: CPV 4240 · UK-wide, n=7
61%57%

Small firms have won here. Neither number says whether you qualify; it describes who has been winning.

How often do local suppliers win?
i

How often local firms win similar work.

Winners with a registered address in the delivery region, out of awards with a known address.

Here, local means the winner is registered in the region where that contract was delivered.

A local branch does not count if the registered address is elsewhere.

Last 36 months.

Buyer: 99 of 184 known-location awards · market: CPV 4240 · UK-wide, n=7
54%43%

Most of this buyer’s recorded winners are registered in East of England.

How long to a decision?
i

How long buyers here take to decide after bids close.

Middle value in days from the deadline to the first award notice, on competitions that published both dates.

Only decided tenders count, so slow ones still waiting are not in.

Last 36 months.

Buyer: 35 decided notices · market: division 42 · East of England, n=13
46 days28 days

Half of these awards were announced within 46 days of the bid deadline.

How often single-bid or direct?
i

How often work is awarded with no recorded rival.

Direct awards and tenders where every published lot count shows one bid.

Both shares are minimums: some awards have no bid count.

Thin markets produce this too; it is not proof of a tailored specification.

Last 36 months.

Buyer: at least 37 of 152 procurements with awards had no recorded rival · market: CPV 4240 · UK-wide, n=9
24%33%

Missing bid counts may hide more single-bid awards. This share is a minimum.

How many bids did past lots attract?

i

How many bids past lots received.

Each colour is a bid-count range. Only competed lots with a published count are included.

Past bids do not predict this tender.

Last 36 months.

This buyer104 lots with bid counts · all categories
10% had one bid
The market15 lots with bid counts · division 42 · East of England
20% had one bid
Buyer / market · select a colour for counts
1 bid10% / 20%
Buyer: 10 of 104 lots with published bid counts. Market: 3 of 15 lots with published bid counts.
2–333% / 40%
Buyer: 34 of 104 lots with published bid counts. Market: 6 of 15 lots with published bid counts.
4–630% / 27%
Buyer: 31 of 104 lots with published bid counts. Market: 4 of 15 lots with published bid counts.
7+28% / 13%
Buyer: 29 of 104 lots with published bid counts. Market: 2 of 15 lots with published bid counts.

How did awards compare with estimates?

i

Where winning prices landed against estimates.

Each colour shows awards below, close to or above the published estimate, one lot at a time.

Past prices are a guide, not a bid price.

Last 36 months.

This buyer58 lots with estimate and award · all categories
38% below estimate
The market13 lots with estimate and award · division 42 · East of England
54% below estimate
Buyer / market · select a colour for counts
Below estimate38% / 54%
Buyer: 22 of 58 lots with an estimate and award. Market: 7 of 13 lots with an estimate and award.
Within ±2%55% / 15%
Buyer: 32 of 58 lots with an estimate and award. Market: 2 of 13 lots with an estimate and award.
Above estimate7% / 31%
Buyer: 4 of 58 lots with an estimate and award. Market: 4 of 13 lots with an estimate and award.
2

Assess each lot
i

What past awards tell you about each lot.

See the forecast, this buyer’s earlier suppliers and firms with relevant wins.

No supplier is confirmed as a bidder.

Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list

Lot #1Loading ShovelsCPV 4240000060 monthsSME suitablePublished estimate£1.1m
Expected competition
i

How many bids this lot may attract.

The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.

Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.

A forecast, not a list of bidders.

3expected bids16% single-bid risk
forecast from 27 past contests
Forecast chances for this lot
1 bid16%
Chance this lot gets 1 bid: 16%. This is a forecast.
2–353%
Chance this lot gets 2–3: 53%. This is a forecast.
4–630%
Chance this lot gets 4–6: 30%. This is a forecast.
7+2%
Chance this lot gets 7+: 2%. This is a forecast.
Commercial price forecast
i

Where the award price may land.

The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.

Based on 13 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.

A statistical guide from past awards, not a price to bid.

£1.1mLevel with estimate
13 comparable awards
Forecast compared with the buyer’s estimate
Middle 50%£982k–£1.1m
Half of likely prices fall between £981,822 and £1,050,000.
Estimate£1.1m
The buyer published an estimate of £1,050,000 for this lot.
A 30% chance the award lands exactly on the estimate.

Who has supplied this buyer on similar work?
i

Who has done similar work for this buyer.

Past contracts are matched by buyer, title and type of work.

A past supplier may not bid again.

No earlier contract of this buyer matches this lot on the published record.

Who could compete for this lot?
i

Who could compete for this lot?

Firms with relevant past wins. On a framework, we show firms on that agreement.

None is confirmed as a bidder.

SupplierWon in this categoryLive contractsAward vs estimate
3 wins in East of England3 panel places
£15m23 awards in 36m · last 2 months ago7 live · £5.9m
i

Public contracts this supplier still holds.

Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book.

Unexpired says nothing about spare capacity.

at estimate n=2
3 panel places
£1.1bn11 awards in 36m · last 3 months ago2 live · £101k
i

Public contracts this supplier still holds.

Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book.

Unexpired says nothing about spare capacity.

at estimate n=9
1 win in East of England6 panel places
£2.7m19 awards in 36m · last 2 months ago6 live · £502m
i

Public contracts this supplier still holds.

Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book.

Unexpired says nothing about spare capacity.

32% below n=2
3 wins in East of England1 panel places
£1.5m5 awards in 36m · last 3 months ago2 live · £192k
i

Public contracts this supplier still holds.

Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book.

Unexpired says nothing about spare capacity.

7% below n=2
1 win in East of England4 panel places
£2.8m9 awards in 36m · last 5 months ago1 live
i

Public contracts this supplier still holds.

Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book.

Unexpired says nothing about spare capacity.

no comparable pairs
Lot #2Materials Handlers (WTS)CPV 4240000060 monthsSME suitablePublished estimate£720k
Expected competition
i

How many bids this lot may attract.

The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.

Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.

A forecast, not a list of bidders.

3expected bids16% single-bid risk
forecast from 27 past contests
Forecast chances for this lot
1 bid16%
Chance this lot gets 1 bid: 16%. This is a forecast.
2–356%
Chance this lot gets 2–3: 56%. This is a forecast.
4–627%
Chance this lot gets 4–6: 27%. This is a forecast.
7+1%
Chance this lot gets 7+: 1%. This is a forecast.
Commercial price forecast
i

Where the award price may land.

The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.

Based on 13 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.

A statistical guide from past awards, not a price to bid.

£720kLevel with estimate
13 comparable awards
Forecast compared with the buyer’s estimate
Middle 50%£656k–£720k
Half of likely prices fall between £656,244 and £720,000.
Estimate£720k
The buyer published an estimate of £720,000 for this lot.
A 30% chance the award lands exactly on the estimate.

Who has supplied this buyer on similar work?
i

Who has done similar work for this buyer.

Past contracts are matched by buyer, title and type of work.

A past supplier may not bid again.

No earlier contract of this buyer matches this lot on the published record.

Who could compete for this lot?
i

Who could compete for this lot?

Firms with relevant past wins. On a framework, we show firms on that agreement.

None is confirmed as a bidder.

SupplierWon in this categoryLive contractsAward vs estimate
1 win in East of England37 panel places
£139m94 awards in 36m · last 1 months ago31 live · £189m
i

Public contracts this supplier still holds.

Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book.

Unexpired says nothing about spare capacity.

at estimate n=15
3 wins in East of England3 panel places
£15m23 awards in 36m · last 2 months ago7 live · £5.9m
i

Public contracts this supplier still holds.

Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book.

Unexpired says nothing about spare capacity.

at estimate n=2
3 panel places
£1.1bn11 awards in 36m · last 3 months ago2 live · £101k
i

Public contracts this supplier still holds.

Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book.

Unexpired says nothing about spare capacity.

at estimate n=9
1 win in East of England6 panel places
£2.7m19 awards in 36m · last 2 months ago6 live · £502m
i

Public contracts this supplier still holds.

Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book.

Unexpired says nothing about spare capacity.

32% below n=2
3 wins in East of England1 panel places
£1.5m5 awards in 36m · last 3 months ago2 live · £192k
i

Public contracts this supplier still holds.

Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book.

Unexpired says nothing about spare capacity.

7% below n=2
Lot #3Materials Handlers (RCHWs)CPV 4240000060 monthsSME suitablePublished estimate£2.6m
Expected competition
i

How many bids this lot may attract.

The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.

Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.

A forecast, not a list of bidders.

3expected bids13% single-bid risk
forecast from 27 past contests
Forecast chances for this lot
1 bid13%
Chance this lot gets 1 bid: 13%. This is a forecast.
2–361%
Chance this lot gets 2–3: 61%. This is a forecast.
4–625%
Chance this lot gets 4–6: 25%. This is a forecast.
7+1%
Chance this lot gets 7+: 1%. This is a forecast.
Commercial price forecast
i

Where the award price may land.

The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.

Based on 13 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.

A statistical guide from past awards, not a price to bid.

£2.6m0.5% below estimate
13 comparable awards
Forecast compared with the buyer’s estimate
Middle 50%£2.5m–£2.6m
Half of likely prices fall between £2,478,927 and £2,650,000.
Estimate£2.6m
The buyer published an estimate of £2,650,000 for this lot.
A 30% chance the award lands exactly on the estimate.

Who has supplied this buyer on similar work?
i

Who has done similar work for this buyer.

Past contracts are matched by buyer, title and type of work.

A past supplier may not bid again.

No earlier contract of this buyer matches this lot on the published record.

Who could compete for this lot?
i

Who could compete for this lot?

Firms with relevant past wins. On a framework, we show firms on that agreement.

None is confirmed as a bidder.

SupplierWon in this categoryLive contractsAward vs estimate
3 wins in East of England3 panel places
£15m23 awards in 36m · last 2 months ago7 live · £5.9m
i

Public contracts this supplier still holds.

Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book.

Unexpired says nothing about spare capacity.

at estimate n=2
2 wins in East of England
£7.3m7 awards in 36m · last 1 months ago3 live · £6.0m
i

Public contracts this supplier still holds.

Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book.

Unexpired says nothing about spare capacity.

at estimate n=4
3 panel places
£1.1bn11 awards in 36m · last 3 months ago2 live · £101k
i

Public contracts this supplier still holds.

Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book.

Unexpired says nothing about spare capacity.

at estimate n=9
3 wins in East of England1 panel places
£1.5m5 awards in 36m · last 3 months ago2 live · £192k
i

Public contracts this supplier still holds.

Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book.

Unexpired says nothing about spare capacity.

7% below n=2
1 win in East of England4 panel places
£2.8m9 awards in 36m · last 5 months ago1 live
i

Public contracts this supplier still holds.

Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book.

Unexpired says nothing about spare capacity.

no comparable pairs
About this data
  • Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
  • Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
  • Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
  • Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Open for tender
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 1 Aug 2031
First published
23 May 2025, 16:39 BST
Last source update
5 Oct 2026, 10:46 BST
Award evaluation window
Submission end – 30 Nov 2026
Authority reference
C002PA
FTS notice number
2026/S 000-093540
Latest notice
Tender notice (UK4)
Classification (CPV)
Lifting and handling equipment and partsMachinery for mining, quarrying, construction equipmentRepair and maintenance services
Delivery area
North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 moreSouth West (UKK)
Official registry OCID
ocds-h6vhtk-052485 Find a Tender
Review and risk notes
Risks

Local Government Reorganisation (LGR) - Impacts may include, but are not limited to, modifications such as a transfer of the legal entity you currently contract with, significant increases and/or decreases in the value/volume of goods/services/works required due to the change in size/scope of the Contracting Authority, and/or changes to the scope of the nature of goods/services/works required. Although any contract scope changes should broadly relate to the nature of the existing scope, new goods/services/works of a related nature may be required that were not previously included

Contractor Liquidation - Impacts may include but are not limited to the Authority would not being able to operate RCHW and WTS sites to move waste on site. The Authority may need to transfer the contract to another supplier to ensure the requirements of the contract are upheld.

Supply Chain Failure - Impacts may include but are not limited to: the Authority not being able to operate RCHW and WTS sites to move waste on site. The Authority may require alternative machine provision.

How to participate & submission route

Official notice Submit via OPEN-UK
Submission portal named on this notice: OPEN-UK
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free
Requests to participate (first stage)
—
Tender submission deadline
27 Oct 2026, 12:00 GMT
Clarification deadline
—
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Site Visits:

The Authority will be hosting site visits for prospective bidders to see the working environment of the machines, these will take place on the 9th of October 2026 at a Waste Transfer Station and an Recycling Centre for Household Waste in the centre of Essex. Further details on the timing, location and how to book are available on Open.

Documents and Submission:

The full tender pack can be found on open-uk.org ↗ Suppliers can register for Open for free and tenders must be submitted via the Open portal.

Timeline

23 May 2025 → 1 Apr 2027 · 8 dates
  1. Planning notice published
    23 May 2025, 16:39 BST
  2. Next notice expected352 days ago
    1 Nov 2025, 23:59 GMT
  3. Market engagement66 days ago
    14 Aug 2026, 23:59 BST

    Responses are being gathered via a Microsoft Forms Survey which can be found here: forms.cloud.microsoft/e/MQ4i0t1WG8 ↗

    Please Note: This premarket engagement notice is intended as an information gathering exercise. Participation in this survey is not an indication of a commitment to participate in any future tendering process nor does it infer any preferential or special status on those individuals and organisations who participate.

  4. Tender notice published18 days ago
    2 Oct 2026, 16:42 BST
  5. Latest notice published15 days ago
    5 Oct 2026, 10:46 BST
  6. Today
    20 Oct 2026
  7. Submission deadlinein 7 days
    27 Oct 2026, 12:00 GMT
  8. Award decision expected byin 42 days
    30 Nov 2026, 23:59 GMT
  9. Contract startsin 163 days
    1 Apr 2027, 00:00 BST

Notice history

9 events · 5 releases on Find a Tender · since 23 May 2025
  1. Pipeline notice published
    23 May 2025, 16:39 BST
    UK1
  2. Preliminary market engagement notice published
    19 Jun 2025, 15:42 BST
    UK2
  3. Preliminary market engagement notice published
    6 Aug 2026, 18:58 BST
    UK2
  4. Tender notice published
    2 Oct 2026, 16:42 BST
    UK4
  5. Published value published: £4,420,000
    2 Oct 2026, 16:42 BST
  6. Status changed to active
    2 Oct 2026, 16:42 BST
  7. Procurement method changed
    2 Oct 2026, 16:42 BST
  8. Deadline published: 27 Oct 2026, 12:00 GMT
    2 Oct 2026, 16:42 BST
  9. Tender notice published
    5 Oct 2026, 10:46 BST
    UK4
Published amendments (1)

Document section edited to add a guidance document on accessing the tender on Open.

Routine re-releases (5)
  • 2025-06: 1 release · 19 Jun 2025
  • 2025-05: 1 release · 23 May 2025

Commercial outcome & contract awards

Nothing awarded yet
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Contracting authority & participating public bodies

Essex County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PWVM-4844-NRQH County Hall, Market Road, Chelmsford, East of England, CM1 1QHContact email

Official documents & specifications (6)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure