TenderlineUK
Procurement Intelligence
Search
Find a TenderAwardedContract details notice
Published 3 Apr 2025, 11:07 BST

Official UK procurement notice

Terrestrial Laser Scanners · UK public procurement notice

Official notice

Authority: West Yorkshire Combined Authority (Local council)·Consortium: 2 public authorities

GoodsCompetitive flexible procedureAbove thresholdSME suitable
Sectors: Security, fire-fighting, police and defence equipment (35)Laboratory, optical and precision equipments (excl. glasses) (38)Software Packages & ERP (48)
+2 moreIT Services & Software (72)Business Services & Consultancy (79)
 Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)
+6 moreEast Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)
Published estimate£600,000≈ £120k / year · £600,000 inc. VAT · 1 value update30% above published estimate
Submissions closed 27 Oct 2025awarded 1 Apr 2026
Awarded to Leica Geosystems
Contract term 5 yrsends 28 Feb 2031 · up to 28 Feb 2033 with extensions · starts 1 Mar 2026

What is being bought

Published requirement description

A 3 Stage competitive Flexible was undertake for Terrestrial Laser Scanners Plus servicing and support to cover the Yorkshire and the Humber Regional Scientific Support, operating under West Yorkshire Police, who provide centrally managed forensic services to all four police services (WYP, SYP, HP & NYP).

The requirement was Tendered as a whole for Goods, servicing and support and was awarded to 1 supplier.

Tenders were invited to provide bids for a suitable laser scanning solution for general scene use across the region, whilst also supporting an end-to-end solution for completed products being submitted to the courts at the end of an investigation. This include an initial minimum provision of 7 terrestrial laser scanners, with associated accessories, software and ongoing maintenance and licensing.

  • How the procedure runs: Stage 1 - Invitation to Participate Stage 2 - Supplier Engagement/Demonstration Day Stage 3- ITT

CPV: Cameras · Investigation services · Police equipment · Scanner software development services · Scanner software package · Scanners

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 5 yrsSMEPublished value£600,000
Contract period: 1 Mar 2026 – 28 Feb 2031 (5 yrs) · up to 28 Feb 2033 with extensionsValue: £600,000 exc. VAT · £600,000 inc. VAT
Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South WestEligibility: SME eligible
Extensions: 2 x 12months
35200000 Police equipment38520000 Scanners38651000 Cameras48318000 Scanner software package72212318 Scanner software development services79720000 Investigation services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See Tender Documents

  • Technical & professional ability

    See Tender Documents

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 50%Social value: 10%
Published sub-criteria (3)
  • Quality: 40%
  • Price: 50%
  • Social Value & Sustainability: 10%
Published award criteria (3)
  • Price
  • Quality
  • Social Value & Sustainability
Conditions of participation2
  • Economic & financial standing

    See Tender Documents

  • Technical & professional ability

    See Tender Documents

What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
3 Apr 2025, 11:07 BST
Last source update
22 Jul 2026, 09:20 BST
Award evaluation window
Submission end – 19 Feb 2026
Authority reference
028-POL-24
FTS notice number
2025/S 000-065895
Latest notice
Contract details notice (UK7)
Classification (CPV)
CamerasInvestigation servicesPolice equipmentScanner software development servicesScanner software packageScanners
Delivery area
North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 moreSouth West (UKK)
Official registry OCID
ocds-h6vhtk-04fc83 Find a Tender
How it runs

Stage 1 - Invitation to Participate

Stage 2 - Supplier Engagement/Demonstration Day

Stage 3- ITT

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Requests to participate (first stage)
27 Oct 2025, 13:00 GMT
Submission deadline
27 Oct 2025, 13:00 GMT
Clarification deadline
21 Oct 2025, 23:59 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Please see - Stage 1 - Participation Stage ITP Instructions and Information - 028-POL-24 Working Doc (1)

sell2.in-tend.co.uk/blpd/home ↗

Timeline

3 Apr 2025 → 22 Jul 2026 · 9 dates
  1. Planning notice published
    3 Apr 2025, 11:07 BST
  2. Market engagement
    18 Apr 2025, 23:59 BST

    We encourage you to read and respond to the questions we have asked, providing as much feedback and detail as you are able. Responses will be shared with the Forensic Collision Investigation Team. Following pre-market engagement more information will be released regarding the Tender opportunity. Please send responses by Fri 18th April

    forms.office.com/Pages/ResponsePage.aspx ↗

  3. Tender notice published375 days ago
    16 Oct 2025, 12:35 BST
  4. Clarification questions by370 days ago
    21 Oct 2025, 23:59 BST
  5. Submission deadline364 days ago
    27 Oct 2025, 13:00 GMT
  6. Award decision expected by249 days ago
    19 Feb 2026, 23:59 GMT
  7. Contract starts240 days ago
    1 Mar 2026
  8. Assessment summaries sent209 days ago
    1 Apr 2026, 00:00 BST
  9. Latest notice published96 days ago
    22 Jul 2026, 09:20 BST

Notice history

11 events · 5 releases on Find a Tender · since 3 Apr 2025
  1. Preliminary market engagement notice published
    3 Apr 2025, 11:07 BST
    UK2
  2. Preliminary market engagement notice published
    3 Apr 2025, 11:47 BST
    UK2
  3. Tender notice published
    16 Oct 2025, 12:35 BST
    UK4
  4. Published value updated
    16 Oct 2025, 12:35 BST
  5. Status changed to active
    16 Oct 2025, 12:35 BST
  6. Procurement method changed
    16 Oct 2025, 12:35 BST
  7. Contract award notice published
    1 Apr 2026, 15:55 BST
    UK6
  8. Status changed to complete
    1 Apr 2026, 15:55 BST
  9. Contract signature expected
    16 Apr 2026, 23:59 BST
    scheduled
  10. Contract details notice published
    22 Jul 2026, 09:20 BST
    UK7
  11. Buyer details updated
    22 Jul 2026, 09:20 BST
Routine re-releases (5)
  • 2025-04: 2 releases · 3 Apr 2025, 3 Apr 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £650,0001 award exc. VAT
Bids received 1
Contracts signed 1latest 30 Apr 2026
Awarded toValueDateStatus
Leica Geosystems1 May 2026 – 30 Apr 2031 · up to 30 Apr 2033Extensions: 2 x 12month extension options · Options: Additional Laser Scanners along with any associated products and service requirements£650,0001 Apr 2026Awarded

Contracts

  • Contract 1 · Leica Geosystems

    Signed
    30 Apr 2026
    Value
    £650,000
    Period
    1 May 2026 – 30 Apr 2031 · up to 30 Apr 2033 with extensions
    Status
    active
    Extensions
    2 x 12 months
    Options
    This contract has the option to purchase additional Terrestrial Laser Scanners, along with accessories throughout the duration of the contract. Regional Scientific Support have the option to refresh their laser scanners like-for-like, or with newly developed solutions, along with any associated items through this arrangement.

    No agreed KPIs: N/A

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1final-stage tenders00—

Contracting authority & participating public bodies

2 public bodies on the notice

West Yorkshire Combined Authority

Contracting authorityPublic authority - sub-central government GB-PPON: PHYG-7328-ZLQJ Wellington House, 40 - 50 Wellingon Street, Leeds, Yorkshire & Humber, LS1 2DEContact email

Consortium members and other public bodies

  • West Yorkshire PoliceContracting authorityPublic authority - sub-central governmentGB-PPON: PQLT-6495-QHVP Wakefield, Yorkshire & HumberContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • Leica Geosystems LtdAwarded supplierGB-COH: 817794GB-PPON: PHXX-2782-NPYG Hexagon house, Michigan Drive, Tongwell, Milton Keynes, South East, MK15 8HTContact email

Official documents & specifications (8)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specificationstenderBidding documents and specificationsAccess: Stage 1 -https://sell2.in-tend.co.uk/blpd/home Stage 2 - https://sell2.in-tend.co.uk/blpd/home Stage 3 - https://sell2.in-tend.co.uk/blpd/home
  • Technical specifications tenderTechnical specifications
  • Bidding documents and specifications tenderBidding documents and specifications

Notices published for this procedure