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Published 8 May 2025, 14:13 BST

Official UK procurement notice

SH2025-029 Fire Safety Systems servicing, maintenance, remedials and installations.

Official notice

Authority: Southern Housing (Public body)·Consortium: 2 public authorities

2 lotsServicesOpen procedureAbove thresholdSME suitable
Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Security, fire-fighting, police and defence equipment (35)Construction & Civil Engineering (45)
+1 moreRepair & Maintenance (50)
 Delivery: East Midlands (UKF)West Midlands (UKG)East of England (UKH)
+2 moreLondon (UKI)South East (UKJ)
Published estimate£59,000,000total for 2 lots · £70,800,000 inc. VAT · 1 value update
Submissions closed 10 Aug 2026
Lots 2see the lot list below
Contract term 5 yrsends 31 Jan 2032 · up to 31 Jan 2037 with extensions · starts 1 Feb 2027

What is being bought2 lots · detail below

Published requirement description

The Service Provider will carry out the works and services as detailed in the full contract documents which includes but is not limited to the specification, specialist/technical specifications and price framework.

CPV: Fire extinguishers · Fire suppression system · Fire-alarm system installation work · Fire-detection systems · Fire-prevention installation works · Repair and maintenance services of building installations · Repair and maintenance services of firefighting equipment

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£59,000,000 together) · same evaluation weights on every lot
Lot #1NorthRenewal East Midlands, West Midlands +3 5 yrsSMEPublished value£39,000,000

Lot1 covers North region - e.g. North London, Midlands, Essex etc.

Contract period: 1 Feb 2027 – 31 Jan 2032 (5 yrs) · up to 31 Jan 2037 with extensionsValue: £39,000,000 exc. VAT · £46,800,000 inc. VAT
Delivery: East Midlands, West Midlands, East of England, London, South EastEligibility: SME eligible
Extensions: The Client intends to offer extensions in the following sequence: a) First extension at the end of Year 3, following benchmarking and performance assessment offer two years (7 in total). b) Second extension at end of Year 5, same conditions and offer further two years (9 in total). c) Third extension at end of Year 8, same conditions apply and offer one year if performance satisfactory.
31625100 Fire-detection systems35111300 Fire extinguishers35111500 Fire suppression system45312100 Fire-alarm system installation work45343000 Fire-prevention installation works50413200 Repair and maintenance services of firefighting equipment
Lot #2SouthRenewal London, South East 5 yrsSMEPublished value£20,000,000

Lot2 covers South region - e.g. South London, Kent, East Sussex, West Sussex etc.

Contract period: 1 Feb 2027 – 31 Jan 2032 (5 yrs) · up to 31 Jan 2037 with extensionsValue: £20,000,000 exc. VAT · £24,000,000 inc. VAT
Delivery: London, South EastEligibility: SME eligible
Extensions: The Client intends to offer extensions in the following sequence: a) First extension at the end of Year 3, following benchmarking and performance assessment offer two years (7 in total). b) Second extension at end of Year 5, same conditions and offer further two years (9 in total). c) Third extension at end of Year 8, same conditions apply and offer one year if performance satisfactory.
31625100 Fire-detection systems35111300 Fire extinguishers35111500 Fire suppression system45312100 Fire-alarm system installation work45343000 Fire-prevention installation works50413200 Repair and maintenance services of firefighting equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Written Responses to Series of Quality Questions: 60%
  • Total Tendered Sum: 40%
Published award criteria (2)
  • Written Responses to Series of Quality Questions
  • Total Tendered Sum
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
8 May 2025, 14:13 BST
Last source update
15 Jul 2026, 13:46 BST
Award evaluation window
Submission end – 31 Oct 2026
Authority reference
SH2025-029
FTS notice number
2026/S 000-063289
Latest notice
Tender notice (UK4)
Classification (CPV)
Fire extinguishersFire suppression systemFire-alarm system installation workFire-detection systemsFire-prevention installation worksRepair and maintenance services of building installationsRepair and maintenance services of firefighting equipment
Delivery area
East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
Official registry OCID
ocds-h6vhtk-050edc Find a Tender

How it was run

Official notice
Run through: mytenders · Who buys & how to bid on myTenders
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free publication showcase; bidding happens on buyer portals
Submission deadline
10 Aug 2026, 12:00 BST
Clarification deadline
5 Aug 2026, 15:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.mytenders.co.uk/Access/Login.aspx ↗

Timeline

8 May 2025 → 1 Feb 2027 · 8 dates
  1. Planning notice published
    8 May 2025, 14:13 BST
  2. Next notice expected118 days ago
    1 Jul 2026, 23:59 BST
  3. Tender notice published114 days ago
    6 Jul 2026, 15:46 BST
  4. Latest notice published105 days ago
    15 Jul 2026, 13:46 BST
  5. Clarification questions by84 days ago
    5 Aug 2026, 15:00 BST
  6. Submission deadline79 days ago
    10 Aug 2026, 12:00 BST
  7. Today
    28 Oct 2026
  8. Award decision expected byin 3 days
    31 Oct 2026, 23:59 GMT
  9. Contract startsin 95 days
    1 Feb 2027

Notice history

13 events · 6 releases on Find a Tender · since 8 May 2025
  1. Pipeline notice published
    8 May 2025, 14:13 BST
    UK1
  2. Planned procurement notice published
    22 May 2026, 15:59 BST
    UK3
  3. Published value updated to £59,000,000
    22 May 2026, 15:59 BST
    was £12,000,000
  4. Procurement method changed
    22 May 2026, 15:59 BST
  5. Deadline published: 31 Jul 2026, 12:00 BST
    22 May 2026, 15:59 BST
  6. Tender notice published
    6 Jul 2026, 15:46 BST
    UK4
  7. Status changed to active
    6 Jul 2026, 15:46 BST
  8. Deadline moved to 3 Aug 2026, 12:00 BST
    6 Jul 2026, 15:46 BST
    +3 days · was 31 Jul 2026, 12:00 BST
  9. Buyer details updated
    6 Jul 2026, 15:46 BST
  10. Tender notice published
    6 Jul 2026, 16:24 BST
    UK4
  11. Tender notice published
    15 Jul 2026, 13:29 BST
    UK4
  12. Deadline moved to 10 Aug 2026, 12:00 BST
    15 Jul 2026, 13:29 BST
    +7 days · was 3 Aug 2026, 12:00 BST
  13. Tender notice published
    15 Jul 2026, 13:46 BST
    UK4
Published amendments (3)

Adding additional tender documents: ITT and PSQ

Uploading revised Schedule 6a and 6b Price Framework v2 and extending tender submission deadline.

Uploading revised TUPE information sheet Annex 2 TUPE info FINAL v2 15 July 2026

Routine re-releases (6)
  • 2026-07: 1 release · 6 Jul 2026
  • 2026-05: 1 release · 22 May 2026
  • 2025-05: 1 release · 8 May 2025

Contracting authority & participating public bodies

2 public bodies on the notice

Southern Housing

Contracting authorityPublic authority - sub-central government GB-MPR: 8983 · GB-PPON: PXJP-9994-BJBR Fleet House, 59-61 Clerkenwell Road, London, London, EC1M 5LAContact name, email

Official documents & specifications (23)

Official links; attachments are not copied

Tender pack and attachments

Show 9 more documents

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Planned procurement notice planningPlanned procurement noticeUK3Planned procurement notice on Find a Tender
  • Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender