Official UK procurement notice
Provision of Technology and Associated Services
Authority: Caerphilly County Borough Council (Local council)·Consortium: 23 public authorities
What is being bought3 lots · detail below
Published requirement descriptionCaerphilly County Borough Council ('Caerphilly CBC'), working in conjunction with the Welsh Government and all twenty-two (22) Local Authorities in Wales established a Dynamic Purchasing System (DPS) for the provision of education technology, products and associated services for all maintained schools in Wales.
CPV: Anti-glare screens · Audio equipment accessories · Audio-visual equipment · Audio-visual materials · Braille pads · Central processing units for minicomputers · Colour graphics printers · Colour video monitors · Communications cable · Communications cable for special applications · Communications cable with coaxial conductors · Communications cable with multiple electrical conductors · +92 more
How this dynamic market works
From the published notice- Type
- Dynamic market
- Bids received
- 7 bids on the busiest of 3 lots · 7 suppliers appointed
Lots and requirements (3)Procurement structure
3 lots · no lot values publishedLot #1Core Infrastructure & Wired/Wireless NetworkingAwarded
This Lot is aimed at schools core requirements in order to manage its ICT network and maximise their internet connection accordingly.
The products and associated services will include (but not be limited to):
Data network cabinets;
Switches (Core & Edge);
Routers
Uninterruptable power supply (UPS);
Patch cables (copper & fibre);
Wireless LAN controllers & access points together with associated products and services linked to Core Infrastructure & Wired/Wireless Networking, which must include associated product licencing;
Servers.
The specific technology products and associated services for Core Infrastructure & Wired/Wireless Networking that maybe procured under this DPS cannot be clearly defined at this stage, however full details will be available via the mini competitions and associated documentation.
However to assist applicants with an understanding of the requirements, please refer to the document titled: Lot 1 – Detailed Requirements which is attached to this notice.
Lot #2End User DevicesAwarded
This Lot is aimed at offering a range of devices used throughout schools, from learners, teachers devices to lab/IT suite devices.
The products and associated services will include (but not be limited to):
Windows & Google
Learner – ‘Cloud’ Device (Convertible & Clamshell options)
Learner – ‘Rich’ Device (Convertible & Clamshell options)
Teacher/Lab – ‘Enterprise’ Device (Convertible & Clamshell options)
Apple
Learner – ‘Cloud’ Device (Tablet & Clamshell options)
Learner – ‘Rich’ (Tablet, Clamshell & Desktop options)
Teacher/Lab – ‘Enterprise’ Device (Clamshell & Desktop options).
Specific End User Devices that maybe procured under this DPS cannot be clearly defined at this stage, however full details will be available via the mini competitions and associated documentation.
Lot #3Teaching and Learning ToolsAwarded
This Lot is aimed at offering a range of teaching and learning tools throughout schools.
The products and associated services will include (but not be limited to):
Touch and Non-Touch Interactive Screens;
Projectors;
Webcams;
Headphones & Headsets;
Peripheral Items
Specific teaching and learning tools that maybe procured under this DPS cannot be clearly defined at this stage, however full details will be available via the mini competitions and associated documentation.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Primary Level Criteria: 40%
- price: 60%
Published award criteria (2)
- Primary Level Criteria: 40
- Price: 60
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “Provision of Technology and Associated Services” is a dynamic market: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Dynamic market
- Who may use this agreement
- Any qualifying supplier may apply while the market is open
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 15 Mar 2021, 14:48 GMT
- Last source update
- 15 Mar 2021, 14:48 GMT
- Authority reference
DPS1002358/19/IE- FTS notice number
2021/S 000-005200- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-029bc1Find a Tender
Publisher note: Caerphilly CBC anticipate the DPS will evolve as the related change programme progresses and as technology changes. Future Lots under the DPS may include: Device Management, Patch Management and Caching – Core services needed to maximise the efficiency of a Schools internet connections. The products and associated services will include (but not be limited to), Device Management Services, Caching services and servers. Software – Key software and services used by teachers and learners. Curriculum Delivery & Support – Services needed by practitioners to utilise and exploit the ICT equipment in the classroom. The procurement is to be processed in accordance with the Public Contract Regulations 2015 (the Regulations) in line with the Restricted Procedure Regulation 28 and Dynamic Purchasing Systems Regulation 34 and administered via Caerphilly CBC’s e-tendering portal-Proactis Plaza. Please refer to the attached Supplier Guidance Document and specifically Section 10 for the Registration Process. (WA Ref:109054)
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast4 suppliers are admitted to this dynamic market without individual award values or dates, see the supplier list below.
Contracts
Core Infrastructure & Wired/Wireless Networking
- Signed
- 11 Mar 2021
- Value
- £136,331
- Status
- active
Teaching and Learning Tools
- Signed
- 22 Feb 2021
- Value
- £982,263
- Status
- active
End User Devices
- Signed
- 6 Mar 2020
- Value
- £53,559,090
- Status
- active
Core Infrastructure & Wired/Wireless Networking
- Signed
- 9 Jan 2020
- Value
- £34,430,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Core Infrastructure & Wired/Wireless Networking | 5bids · 2 electronic | 2 | — | — |
| 2 · End User Devices | 7bids · 0 electronic | 3 | — | — |
| 3 · Teaching and Learning Tools | 5bids · 5 electronic | 2 | — | — |
Contracting authority & participating public bodies
23 public bodies on the noticeConsortium members and other public bodies
- Blaenau Gwent County Borough CouncilContracting authority
- Bridgend County Borough CouncilContracting authority
- Cardiff CouncilContracting authority
- Carmarthenshire County CouncilContracting authority
- City & County of SwanseaContracting authority
- Conwy County Borough CouncilContracting authority
- Cyngor Gwynedd CouncilContracting authority
- Cyngor Sir Ceredigion County CouncilContracting authority
- Denbighshire County CouncilContracting authority
- Flintshire County CouncilContracting authority
- Isle of Anglesey County CouncilContracting authority
- Merthyr Tydfil County Borough CouncilContracting authority
- Monmouthshire County CouncilContracting authority
- Neath Port Talbot County Borough CouncilContracting authority
- Newport City CouncilContracting authority
- Pembrokeshire County CouncilContracting authority
- Powys County CouncilContracting authority
- Rhondda Cynon Taf CBCContracting authority
- Torfaen County Borough CouncilContracting authority
- Vale of Glamorgan CouncilContracting authority
- Welsh GovernmentContracting authority
- Wrexham County Borough CouncilContracting authority
Suppliers admitted to the dynamic market
8 commercial parties on the notice- CAE Technology Services LimitedAdmitted to the market
- Centerprise InternationalAdmitted to the market
- Centerprise International LtdAdmitted to the market
- ComputacenterAdmitted to the market
- Getech LtdAdmitted to the market
- Pure Data SolutionsAdmitted to the market
- STONE COMPUTERS LTDAdmitted to the market
- XMA LtdAdmitted to the market
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.