Official UK procurement notice
PPE, Workwear, Janitorial And Site Equipment Supplies Framework
Authority: EFFICIENCY EAST MIDLANDS LIMITED (Public body)
What is being bought4 lots · detail below
Published requirement descriptionEfficiency East Midlands Ltd (EEM) is a not for profit consortium which establishes and manages a range of framework and DPS agreements. Our membership has now grown to over 360 public sector organisations including housing associations and ALMO's, Local Authorities, NHS trusts, Education Providers, Blue Light Services, Government Agencies and Charities.
EEM have also established a formal collaboration with 3 like-minded procurement consortia - Westworks, South East Consortium and Advantage South West. The membership list for these three consortia may be obtained from the following website addresses:
www.westworks.org.uk ↗ (www.westworks.org.uk ↗)
www.southeastconsortium.org.uk ↗ (www.southeastconsortium.org.uk ↗)
www.advantagesouthwest.co.uk ↗ (www.advantagesouthwest.co.uk ↗)
EEM have awarded an PPE, Workwear, Janitorial And Site Equipment Supplies Framework to replace our existing Framework which expired in May 2024.
two.1.6) Information about lotsII.1.6) Information about lots
CPV: Cleaning products · Footwear · Ladders · Protective and safety clothing · Protective gear · Road signs · Safety visors · Site-safety equipment · Special workwear · Work gloves · Workwear accessories
How this framework works
From the published notice- Places
- up to 24 suppliers · 7 bids on the busiest of 4 lots (0.3 per place) · 8 appointed
Lots and requirements (4)Procurement structure
4 lots · all with a published value · same evaluation weights on every lotEvery one of these 3 lots carries the same published figure, £10,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1PPEAwardedPublished value£20,000,000
Lot 1 is being created to support Members with their requirement for the supply of Personal Protective Equipment supplies through a counter collection offering and direct deliveries to stores, site and depots or any designated delivery point as requested by the Member.
It is vital for our Members that the supply chain is capable of supplying quality materials at competitive rates but also deliver the required service level requirements to enable them to meet their own objectives and commitments. The key features valued by our Members are:
- Sufficient coverage in their area to support a mobile workforce
- Next day direct deliveries to stores, site and depots or any designated delivery point as requested by the Member.
- Counter collection offering
- Guaranteed stock holding against an agreed core list
- Dedicated Account Manager
- Reporting data to assist with continuous improvement and review of products
- Customer portal availability
The range of products likely to be supplied include, but are not limited to:
Breathing Apparatus
Eye and Face Protection
Fall Management
Head Protection
Hearing Protection
Respiratory Protection
Hand Protection
Safety Footwear
Body Protection
First Aid
Lot #2WorkwearAwardedceiling above
Lot 2 is being created to support Members with their Workwear supplies for health and safety through a counter collection offering and direct deliveries to stores, site and depots or any designated delivery point as requested by the Member.
It is vital for our Members that the supply chain is capable of supplying quality materials at competitive rates but also deliver the required service level requirements to enable them to meet their own objectives and commitments. The key features valued by our Members are:
- Sufficient coverage in their area to support a mobile workforce
- Next day direct deliveries to stores, site and depots or any designated delivery point as requested by the Member.
- Counter collection offering
- Guaranteed stock holding against an agreed core list
- Dedicated Account Manager
- Reporting data to assist with continuous improvement and review of products
- Customer portal availability
The range of products likely to be supplied include, but are not limited to:
Trousers
Polo Shirts
Sweatshirts
T-Shirts
Fleece
Thermal Wear
Jackets
Hi-Visibility Clothing
Weather Wear
Lot #3Janitorial SuppliesAwardedceiling above
Lot 3 is being created to support Members with their provision of janitorial equipment, specifically referring to tools and machines used to maintain their buildings and facilities through a counter collection offering and direct deliveries to stores, site and depots or any designated delivery point as requested by the Member.
It is vital for our Members that the supply chain is capable of supplying quality materials at competitive rates but also deliver the required service level requirements to enable them to meet their own objectives and commitments. The key features valued by our Members are:
- Sufficient coverage in their area to support a mobile workforce
- Next day direct deliveries to stores, site and depots or any designated delivery point as requested by the Member.
- Counter collection offering
- Guaranteed stock holding against an agreed core list
- Dedicated Account Manager
- Reporting data to assist with continuous improvement and review of products
- Customer portal availability
The range of products likely to be supplied include, but are not limited to Janitorial Supplies and Washroom Hygiene Supplies
Lot #4Tools, Equipment and SignageAwardedceiling above
Lot 4 is being created to support Members with the supply of Tools, Equipment and Signage for safety or management purposes through a counter collection offering and direct deliveries to stores, site and depots or any designated delivery point as requested by the Member.
It is vital for our Members that the supply chain is capable of supplying quality materials at competitive rates but also deliver the required service level requirements to enable them to meet their own objectives and commitments. The key features valued by our Members are:
- Sufficient coverage in their area to support a mobile workforce
- Next day direct deliveries to stores, site and depots or any designated delivery point as requested by the Member.
- Counter collection offering
- Guaranteed stock holding against an agreed core list
- Dedicated Account Manager
- Reporting data to assist with continuous improvement and review of products
- Customer portal availability
The range of products likely to be supplied include, but are not limited to:
Ladders
Steps
Tools
Workplace Safety Equipment
Health and Safety
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Tender Assessment: 30%
- Interview and Presentation: 20%
- Pricing Schedule: 35%
- Scenario: 15%
Published award criteria (4)
- Tender Assessment: 30
- Interview and Presentation: 20
- Pricing Schedule: 35
- Scenario: 15
- Suitability
Please refer to the tender pack.
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
- “PPE, Workwear, Janitorial And Site Equipment Supplies Framework” is a framework: the contest is a place on its panel, up to 24 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 9 Feb 2024, 12:09 GMT
- Last source update
- 17 Jul 2024, 15:33 BST
- Award evaluation window
- 5 Apr 2024 – …
- Authority reference
EEM0023- FTS notice number
2024/S 000-022083- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0438c7Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond expiry of the 4-year framework term. Please note that the total potential framework value stated within this notice is in relation to the full 4-year framework and takes into consideration the lot structure, length of call off contracts and that the EEM membership may grow over the framework lifetime. Where the contract notice states a maximum of suppliers to be appointed to the Framework, this means within each lot. (EEM) on behalf of their members and the other organisations described below as being authorised users. The following contracting authorities will be entitled to agree and award contracts under this framework agreement as Authorised Users: 1) any Member of EEM which for the avoidance of doubt currently includes 3 partners consortia - Westworks(www.westworks.org.uk) Advantage South West (www.advantagesouthwest.co.uk and South East Consortium (www.southeastconsortium.org.uk) A full list of current members is available www.eem.org.uk 2) any future member of EEM or our partner consortia and in all cases being an organisation which has applied to join EEM or our partner consortia in accordance with the applicable constitutional documents. 3) An EEM participant being an organisation which is neither a current or EEM member (as defined at 1 above) nor a future member of EEM (as defined at 2 above) based within England and Wales which owns and/ or maintains/manages housing stock in one or more geographic area in which it operates and/or is an NHS Trust (which includes acute trusts, mental health trusts, care service trusts and ambulance trusts) or an organisation, police authority, fire authority, ambulance trust, university, higher/further education college, school or academy or other public sector organisation. Further details regarding the authorised users of this framework can be found within the tender documents.
How it was run
Official notice- Appointment period ends
- 5 Apr 2024, 14:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 5 Apr 2024, 14:30 BST
Timeline
5 Apr 2024 → 17 Jul 2024 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown5 Apr 2024, 14:00 BST
- Bids opened5 Apr 2024, 14:30 BST
- Notice published17 Jul 2024, 15:33 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete17 Jul 2024, 15:33 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £20,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot 1 - PPE
- Signed
- 28 May 2024
- Value
- ceiling above
- Status
- active
Lot 2 - Workwear
- Signed
- 28 May 2024
- Value
- ceiling above
- Status
- active
Janitorial Supplies
- Signed
- 28 May 2024
- Value
- £10,000,000
- Status
- active
Lot 4 - Site Equipment
- Signed
- 28 May 2024
- Value
- £10,000,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · PPE | 7bids | — | — | — |
| 2 · Workwear | 6bids | — | — | — |
| 3 · Janitorial Supplies | 6bids | — | — | — |
| 4 · Tools, Equipment and Signage | 3bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Royal Courts of JusticeMediation bodyReview body
- The Cabinet OfficeReview contact point
Framework contractors & participating bidders
8 commercial parties on the notice- Alliance Disposables LtdFramework contractor
- Arco LimitedFramework contractor
- Arden Winch & Co.LtdFramework contractor
- Bunzl UK Ltd trading as GreenhamFramework contractor
- Knighton Janitorial LimitedFramework contractor
- Protective Wear Supplies LtdFramework contractor
- Rexel UK LtdFramework contractor
- SMI INT Group LimitedFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria