Official UK procurement notice
Chiltern Railway Fire & Security Assets Maintenance
Authority: CHILTERN RAIL LIMITED (Public body)
Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Security, fire-fighting, police and defence equipment (35)Repair & Maintenance (50) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)
Published estimate£2,500,000≈ £500k / year · £3,000,000 inc. VAT
Submissions closed 19 Sept 2025awarded 8 Jan 2026
Award (standstill) to Marlowe Fire & Security Limited
Contract term 5 yrsends 30 Nov 2030 · up to 30 Nov 2032 with extensions · starts 1 Dec 2025
What is being bought
Published requirement descriptionPlanned and reactive maintenance for all of Chiltern Railway fire & Security assets. £1.7m over a 5+2 year optional extension.
- How the procedure runs: Stage 1 - Invitation to participate with PSQ Bidders who are successfully shortlisted in Stage 1 will be invited to participate in Stage 2. Stage 2 - Tender submission Bidders who are successfully shortlisted in Stage 2 will be invited to participate in Stage 3. Stage 3 - BAFO
CPV: Burglar-alarm systems · Emergency and security equipment · Fire-alarm systems · Fire-detection systems · Miscellaneous repair and maintenance services
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (6)
- Relevant experience and contract examples: 5%
- Health and Safety: 10%
- Technical Competency Questions: 25%
- Key Performance Indicators: 10%
- Terms & Conditions: 10%
- Commercial Cost Proposal: 40%
Published award criteria (6)
- Relevant experience and contract examples
- Health and Safety
- Technical Competency Questions
- Key Performance Indicators
- Commercial Cost Proposal
- Terms & Conditions
What this means for your bid
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 1 Jul 2025, 18:52 BST
- Last source update
- 9 Jan 2026, 15:48 GMT
- Award evaluation window
- Submission end – 1 Oct 2025
- FTS notice number
2025/S 000-036579- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05571eFind a Tender
- How it runs
Stage 1 - Invitation to participate with PSQ
Bidders who are successfully shortlisted in Stage 1 will be invited to participate in Stage 2.
Stage 2 - Tender submission
Bidders who are successfully shortlisted in Stage 2 will be invited to participate in Stage 3.
Stage 3 - BAFO
How it was run
Official noticeRun through: portal not identified
- Submission deadline
- 19 Sept 2025, 13:00 BST
- Clarification deadline
- 8 Aug 2025, 13:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
1 Jul 2025 → 20 Jan 2026 · 8 dates- Tender notice published1 Jul 2025, 18:52 BST
- Clarification questions by8 Aug 2025, 13:00 BST
- Submission deadline396 days ago19 Sept 2025, 13:00 BST
- Award decision expected by383 days ago1 Oct 2025, 23:59 BST
- Contract starts323 days ago1 Dec 2025
- Assessment summaries sent285 days ago8 Jan 2026
- Latest notice published284 days ago9 Jan 2026, 15:48 GMT
- Standstill ends272 days ago20 Jan 2026, 23:59 GMT
Notice history
6 events · 3 releases on Find a Tender · since 1 Jul 2025- Tender notice published1 Jul 2025, 18:52 BSTUK4
- Tender notice published4 Jul 2025, 13:49 BSTUK4
- Contract award notice published9 Jan 2026, 15:48 GMTUK6
- Status changed to complete9 Jan 2026, 15:48 GMT
- Procurement method changed9 Jan 2026, 15:48 GMT
- Contract signature expected30 Jan 2026, 23:59 GMTscheduled
Published amendments (1)
Updated Value of contract inline with extensions and EWR/Ancillary services values.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value (inc. VAT) £2,100,0001 award inc. VAT; no net value published
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Marlowe Fire & Security Limited1 May 2026 – 30 Apr 2031 · up to 30 Apr 2033Extensions: If both parties agreed · Options: Once East West Rail is mobilised, any fire & security assets that need planned maintenance or reactive callouts. | £2,100,000 inc. VAT | 8 Jan 2026standstill to 20 Jan 2026 | Standstill |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- MARLOWE FIRE & SECURITY LIMITEDAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Please use the Invitation Code: 8F799B215A, to access the documents.
- Bidding documents and specificationsAccess: Via the MarketDojo Portal https://marketdojo.com/ using the invite code: 8F799B215A
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender