Find a TenderAwarded
Published 16 Jan 2023, 12:55 GMT

Official UK procurement notice

Building Repair and Maintenance Framework

Official notice

Authority: Moray Council (Local council)

Framework agreement26 lotsServicesOpen procedureSME suitableMax 26 lots to bid
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 24 Feb 2023awarded 30 Jun 2023
Lots 26max 26 to bid

What is being bought26 lots · detail below

Published requirement description

The Moray Council wishes to put in place a Framework Agreement with suitably qualified and experienced Contractors to provide professional trade services to assist with Reactive Repairs and Planned Maintenance to the Council’s portfolio of public buildings and schools, as well as the Council owned housing stock of 6,297 properties which are located throughout Moray.

CPV: Accommodation cleaning services · Accommodation, building and window cleaning services · Air-conditioning installations · Asbestos removal services · Asbestos-removal work · Blacksmith services · Blinds · Builders' carpentry · Builders' joinery · Building-cleaning services · Burglar and fire alarms · CO2 fire-extinguishing equipment installation work · +105 more

How this framework works

From the published notice
Bids received
13 bids on the busiest of 25 lots · 92 suppliers appointed

Lots and requirements (26)Procurement structure

25 of 26 loaded on this page

Showing the first 25 of 26 published lots; the full list is in the JSON and Markdown mirrors of this notice. 26 lots · no lot values published · a supplier may bid for at most 26 of them · same evaluation weights on every lot.

Lot #1Asbestos RemovalAwarded

Licenced and Non licenced asbestos removal

Delivery: Scotland · Moray wide.
Variant bids: not allowed
Lot #2BlacksmithAwarded

Metal fabricator and repair of roller shutter doors

Delivery: Scotland · Moray wide.
Variant bids: not allowed
Lot #3Builder/MasonAwarded

Builder will be required to, among other things, form the walls and other solid elements of buildings and structures and so on. It may be load bearing, forming an integral part of the structure, or non-load bearing, such as a partition wall or cladding.

Delivery: Scotland · Moray Wide.
Variant bids: not allowed
Lot #4CleaningAwarded
Lot #5Drainage & Water ServicesAwarded

Services include drainage, water services, camera inspection, jetting & septic tank emptying.

Delivery: Scotland · Moray Wide.
Variant bids: not allowed
Lot #6ElectricalAwarded

Including but not limited to installing or upgrading main or supplementary equipotential bonding, installing cabling at extra low voltage for signalling, cabling or communication purposes (for example, telephone cabling, cabling for fire alarm or burglar alarm systems, or heating control systems etc.)

Delivery: Scotland · Moray Wide.
Variant bids: not allowed
Lot #7FencingAwarded
Lot #8Fire Alarms/EquipmentAwarded
Lot #9GroundworksAwarded

Excavation, Earthworks, Tarring/resurfacing and Hard Landscaping

Delivery: Scotland · Moray Wide.
Variant bids: not allowed
Lot #10JoinerAwarded

Joinery and Locksmiths

Delivery: Scotland · Moray Wide.
Variant bids: not allowed
Lot #11LiftsAwarded

Install, service and repair lifts and escalators

Delivery: Scotland · Moray Wide.
Variant bids: not allowed
Lot #12Mechanical and Electrical ServicesAwarded

Mechanical systems can include elements of infrastructure, plant and machinery, tool and components, heating and ventilation and so on etc.

Air Conditioning & Refrigeration, Motor Rewinds, Heat Recovery, Supply and Extract Ventilation, Solid Fuel, Oil Servicing & Repairs, Dust and fume Extraction, Solar Panels PV, Data Cabling , Flue Installation & Servicing, Solar Water Heating, Thermal Panels, Air & Ground Source Heat Pumps, Heating Control Systems, Gas Servicing & Repairs, Commercial, wet heating systems

Delivery: Scotland · Moray Wide.
Variant bids: not allowed
Lot #13Multi-TradeAwarded

Including but not limited to Builder, Electrician, Plumber, Painter, Joiner, Roofer and Landscaping.

Please be reminded that by agreeing to bid for the multi-trade lot you are agreeing to be responsible for all work carried out under the project.

Delivery: Scotland · Moray Wide.
Variant bids: not allowed
Lot #14Painting & DecoratingAwarded

Prepare surfaces, mix paints for different needs, and apply them with brushes or rollers to fill in cracks or apply colour on walls and other objects around a home, such as furniture pieces or doors etc

Delivery: Scotland · Moray Wide.
Variant bids: not allowed
Lot #15Pest ControlAwarded

Control of unwanted creatures, such as, rats, ants, bedbugs, and termites from homes, buildings, and surrounding areas. Inspection of buildings for signs of pests, determine the treatment needed.

Delivery: Scotland · Moray Wide.
Variant bids: not allowed
Lot #16PlasteringAwarded

Taping and filling, Internal plastering, roughcasting and render works, tiling

Delivery: Scotland · Moray Wide.
Variant bids: not allowed
Lot #17PlumbingAwarded

Fit and maintain water systems in buildings including drainage. This includes toilets, baths, showers, sinks, washing machines and dishwashers. They can also install central heating systems but need additional qualifications to work with gas boilers etc.

Delivery: Scotland · Moray Wide.
Variant bids: not allowed
Lot #18Removal & StorageAwarded

The removal and storage of furniture, equipment and documents.

Delivery: Scotland · Moray Wide.
Variant bids: not allowed
Lot #19RoofingAwarded

Cleaning, Flat, Tiling, Slating & Cladding, Asbestos Removal Roofing, Metal sheet roofing / cladding repair specialists.

Delivery: Scotland · Moray Wide.
Variant bids: not allowed
Lot #20Rope AccessAwarded

including Lightning Conductor Engineers, Chimney Inspection & fall protection, Rain water system cleaning gutters and down pipes

Delivery: Scotland · Moray Wide.
Variant bids: not allowed
Lot #21Rot and Damp Preservation &TreatmentAwarded

The preservative treatment of timber or timber products involves the introduction of stable chemicals into the cellular structure of timber that protect the timber from hazards such as wood destroying organisms like fungi and insects. Carrying out inspections and providing reports with recommendations and budget costs.

Delivery: Scotland · Moray Wide.
Variant bids: not allowed
Lot #22ScaffoldingAwarded

Erection of a temporary structure used to support a work crew and materials to aid in the construction, maintenance and repair of buildings and structures. Scaffolds are widely used on site to get access to heights and areas that would be otherwise hard to get to.

Delivery: Scotland · Moray Wide.
Variant bids: not allowed
Lot #23SignageAwarded

Road, internal and external signage

Delivery: Scotland · Moray Wide.
Variant bids: not allowed
Lot #24Specialist TradesAwarded

including Access Systems (Intruder Alarm & Door Entry), Catering Equipment (Supply, Service & Repair), Floor coverings (Carpet and Vinyl), Doors (Industrial & Roller), Windows and Glazing, Curtains and Blinds, Demolition, Generator Maintenance, Automatic Doors, Carpark automatic barriers, Metalwork / Bronze Refurbishment Specialists, Chimney Sweeps

Delivery: Scotland · Moray Wide.
Variant bids: not allowed
Lot #25Wall CladdingAwarded

Curtain wall systems and repairs

Delivery: Scotland · Moray Wide.
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 26 lots
Quality: 40%Price: 60%
Published award criteria (2)
  • Quality: 40
  • Price: 60
Conditions of participation2
  • Economic & financial standing

    Bidders will be required to have a minimum 5 Million GBP in Insurance for Employer and Public Liability

    Minimum: Where the operator is not able to make such a conformation, full details of the relevant events shall be provided along with an explanation of the expected impact on the bidders economic and financial standing.
  • Technical & professional ability

    Bidders will be required to provide examples of works carried out in the past five years that demonstrate that they have the relevant experience to deliver the work as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice.

    Minimum: Please provide at least two examples to demonstrate your capacity to conduct the works for each different lot(s) you intend to bid for, which has taken place in the last 5 years.
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Building Repair and Maintenance Framework” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
16 Jan 2023, 12:55 GMT
Last source update
7 Aug 2023, 08:41 BST
Award evaluation window
20 Feb 2023 – …
Authority reference
18/0677
FTS notice number
2023/S 000-022847
Classification (CPV)
Accommodation cleaning servicesAccommodation, building and window cleaning servicesAir-conditioning installationsAsbestos removal servicesAsbestos-removal workBlacksmith servicesBlindsBuilders' carpentryBuilders' joineryBuilding-cleaning services
+107 moreBurglar and fire alarmsCO2 fire-extinguishing equipment installation work
Delivery area
Scotland (UKM62)
Official registry OCID
ocds-h6vhtk-0397c7 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (SC Ref:738368)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
24 Feb 2023, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
20 Feb 2023, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

20 Feb 2023 → 7 Aug 2023 · 3 dates
  1. Bids opened
    20 Feb 2023, 12:00 GMT
  2. Admission / appointment period endsperiod end, not a bid countdown
    24 Feb 2023, 12:00 GMT
  3. Notice published
    7 Aug 2023, 08:41 BST

Notice history

2 events · 3 releases on Find a Tender · since 17 Feb 2023
  1. Deadline moved to 24 Feb 2023, 12:00 GMT
    17 Feb 2023, 14:33 GMT
    +4 days · was 20 Feb 2023, 12:00 GMT
  2. Status changed to complete
    7 Aug 2023, 08:41 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime limit · IV.2.220 Feb 202324 Feb 2023+4 d
—Bid openingConditions for opening of tenders · IV.2.720 Feb 202324 Feb 2023+4 d

Due to power outages caused by Storm Otto.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 92admitted to the panel · see the list ↓
Bids received 1313 from SMEs · busiest of 25 lots
Contracts signed 20latest 30 Jun 2023

25 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 19 of these contracts carry the same published figure, £100,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Joiner

    Signed
    30 Jun 2023
    Value
    ceiling above
    Status
    active
  • Rope Access

    Signed
    30 Jun 2023
    Value
    ceiling above
    Status
    active
  • Rot and Damp Preservation &Treatment

    Signed
    30 Jun 2023
    Value
    ceiling above
    Status
    active
  • Scaffolding

    Signed
    30 Jun 2023
    Value
    ceiling above
    Status
    active
  • Specialist Trades

    Signed
    30 Jun 2023
    Value
    ceiling above
    Status
    active
  • Wall Cladding

    Signed
    30 Jun 2023
    Value
    ceiling above
    Status
    active
  • Lifts

    Signed
    30 Jun 2023
    Value
    ceiling above
    Status
    active
  • Removal & Storage

    Signed
    30 Jun 2023
    Value
    ceiling above
    Status
    active
  • Builder/Mason

    Signed
    30 Jun 2023
    Value
    ceiling above
    Status
    active
  • Drainage & Water Services

    Signed
    30 Jun 2023
    Value
    ceiling above
    Status
    active
  • Electrical

    Signed
    30 Jun 2023
    Value
    ceiling above
    Status
    active
  • Mechanical and Electrical Services

    Signed
    30 Jun 2023
    Value
    ceiling above
    Status
    active
  • Fencing

    Signed
    30 Jun 2023
    Value
    ceiling above
    Status
    active
  • Fire Alarms/Equipment

    Signed
    30 Jun 2023
    Value
    ceiling above
    Status
    active
  • Groundworks

    Signed
    30 Jun 2023
    Value
    ceiling above
    Status
    active
  • Asbestos Removal

    Signed
    30 Jun 2023
    Value
    ceiling above
    Status
    active
  • Signage

    Signed
    30 Jun 2023
    Value
    £1,000,000
    Status
    active
  • Cleaning

    Signed
    30 Jun 2023
    Value
    ceiling above
    Status
    active
  • Multi-Trade

    Signed
    30 Jun 2023
    Value
    ceiling above
    Status
    active
  • Plumbing

    Signed
    30 Jun 2023
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Asbestos Removal4bids · 4 electronic · 4 from abroad4——
2 · Blacksmith2bids · 2 electronic · 2 from abroad2——
3 · Builder/Mason10bids · 10 electronic · 10 from abroad10——
4 · Cleaning7bids · 7 electronic · 7 from abroad7——
5 · Drainage & Water Services11bids · 11 electronic · 11 from abroad11——
6 · Electrical13bids · 13 electronic · 13 from abroad13——
7 · Fencing11bids · 11 electronic · 11 from abroad11——
8 · Fire Alarms/Equipment2bids · 2 electronic · 2 from abroad2——
9 · Groundworks12bids · 12 electronic · 12 from abroad12——
10 · Joiner13bids · 13 electronic · 13 from abroad13——
11 · Lifts1bids · 1 electronic · 1 from abroad1——
12 · Mechanical and Electrical Services13bids · 13 electronic · 13 from abroad13——
13 · Multi-Trade8bids · 8 electronic · 8 from abroad8——
14 · Painting & Decorating9bids · 9 electronic · 9 from abroad9——
15 · Pest Control2bids · 2 electronic · 2 from abroad2——
16 · Plastering3bids · 3 electronic · 3 from abroad3——
17 · Plumbing11bids · 11 electronic · 11 from abroad11——
18 · Removal & Storage1bids · 1 electronic · 1 from abroad1——
19 · Roofing11bids · 11 electronic · 11 from abroad11——
20 · Rope Access6bids · 6 electronic · 6 from abroad6——
21 · Rot and Damp Preservation &Treatment2bids · 2 electronic · 2 from abroad2——
22 · Scaffolding3bids · 3 electronic · 3 from abroad3——
23 · Signage1bids · 1 electronic · 1 from abroad1——
24 · Specialist Trades9bids · 9 electronic · 9 from abroad9——
25 · Wall Cladding1bids · 1 electronic · 1 from abroad1——

Contracting authority & participating public bodies

Moray Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services High Street, Elgin, Scotland, IV30 1BXContact email, phone Published organisation website ↗

Framework contractors & participating bidders

92 commercial parties on the notice · 50 awarded

The first 50 of 92 commercial parties (by name); the JSON mirror lists them all.

Show 40 more suppliers

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.