Official UK procurement notice
Security Systems - Repairs & Maintenance
Authority: Home Group (Public body)
What is being bought5 lots · detail below
Published requirement descriptionHome Group are aiming to appoint suitably qualified and experienced contractors under a regional framework to carry out the following services
- Responsive repairs & Emergency attendance
- Periodical Safety Testing and Planned Preventative maintenance
- Major component replacements as instructed by HGL.
- Asset condition reporting. For the following (but not limited) to systems and components: -
- Door Entry & Access Control Systems. Inc Door Set and furniture
- Automatic Doors
- Motorised Gates
- Rising Barriers
- Rising Bollards
- Roller Shutters
- CCTV Systems
- Warden/Nurse Call Systems
- Intruder Alarms It is HGL’s intention to appoint 2 contractors per regional lot on a ranked basis. The Rank 1 contractor will be the bidding contractor who submits the highest scoring tender submission.
- The authority expects to re-tender this requirement around 1 Jul 2030, 23:59 BST.
CPV: Access control system · Repair and maintenance services of electrical and mechanical building installations · Repair and maintenance services of security equipment · Surveillance and security systems and devices
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Places
- up to 10 suppliers
- Framework period
4 yrs · up to 5 yrs from 1 Dec 2026, option to extend for a further 12 months for the purpose of business continuity
Published description of the framework
It is HGL’s intention to appoint 2 contractors per regional lot on a ranked basis. The Rank 1 contractor will be the bidding contractor who submits the highest scoring tender submission. The rank 2 contractor will be engaged for quoted works or if there are capacity and performance issues with the rank 1 contractor then HGL will reserve the right to revert to rank 2
Lots and requirements (5)Procurement structure
5 lots · all with a published value · evaluation weights differ by lotLot #1Tyneside & NorthumberlandRenewal North East, North West +8Published value£300,000
Lot 1 - Tyneside & Northumberland (UKC2)
- Economic & financial standing
Please view PSQ document
- Technical & professional ability
Please view PSQ document
Lot #2East Coast & YorkshireRenewal North East, Yorkshire & HumberPublished value£375,000
Lot 2 - East Coast & Yorkshire (UKC1, UKE1-4)
- Economic & financial standing
Please refer to PSQ Document
- Technical & professional ability
Please refer to PSQ Document
Lot #3North WestRenewal North WestPublished value£250,000
Lot 3 - North West (UKD1-7)
- Economic & financial standing
Please refer to PSQ Document
- Technical & professional ability
Please refer to PSQ Document
Lot #4CentralRenewal East Midlands, West Midlands +1Published value£875,000
Lot 4 – Central – (UKF1-3, UKG1-3, UKH1-3)
- Economic & financial standing
Please refer to PSQ Document
- Technical & professional ability
Please refer to PSQ Document
Lot #5SouthRenewal London, South East +1Published value£625,000
Lot 5 – South – (UKI3-7, UKJ1-4, UKK1-4)
- Economic & financial standing
Please refer to PSQ Document
- Technical & professional ability
Please refer to PSQ Document
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Tyneside & Northumberland | 40% | 60% | |
| 2 · East Coast & Yorkshire | 40% | 60% | |
| 3 · North West | 40% | 60% | |
| 4 · Central | 40% | 60% | |
| 5 · South | 40% | 60% |
- Price carries 60 points on every lot: a 10% discount moves about 6 points.
- “Security Systems - Repairs & Maintenance” is a framework: the contest is a place on its panel, up to 10 suppliers, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 Jul 2030
- First published
- 21 May 2025, 14:56 BST
- Last source update
- 1 Jul 2026, 17:41 BST
- Award evaluation window
- Submission end – 15 Oct 2026
- Authority reference
DN816292- FTS notice number
2026/S 000-061967- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-051b37Find a Tender- Contract terms summary
Please refer to tender documents
- Risks
economic instability and global supply chain risks
How it was run
Official notice- Appointment period ends
- 27 Jul 2026, 12:00 BST
- Clarification deadline
- 20 Jul 2026, 12:00 BST
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
21 May 2025 → 1 Dec 2026 · 7 dates- Planning notice published21 May 2025, 14:56 BST
- Next notice expected1 Jul 2025, 23:59 BST
- Tender notice published113 days ago1 Jul 2026, 17:41 BST
- Clarification questions by94 days ago20 Jul 2026, 12:00 BST
- Admission / appointment period ends87 days ago · period end, not a bid countdown27 Jul 2026, 12:00 BST
- Award decision expected by7 days ago15 Oct 2026, 23:59 BST
- Today22 Oct 2026
- Contract startsin 39 days1 Dec 2026
Notice history
6 events · 2 releases on Find a Tender · since 21 May 2025- Pipeline notice published21 May 2025, 14:56 BSTUK1
- Tender notice published1 Jul 2026, 17:41 BSTUK4
- Published value published: £2,500,0001 Jul 2026, 17:41 BST
- Status changed to active1 Jul 2026, 17:41 BST
- Procurement method changed1 Jul 2026, 17:41 BST
- Deadline published: 27 Jul 2026, 12:00 BST1 Jul 2026, 17:41 BST
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specificationsTender portal link
- Technical specificationsto be accessed via the tender portal
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender