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Published 12 Mar 2025, 14:31 GMT

Official UK procurement notice

Refurbishment and energy efficiency improvements at The Hub, Piddinghoe Avenue, Peacehaven

Official notice

Authority: Peacehaven Town Council (Local council)

WorksBelow threshold - open competitionBelow thresholdReserved for SMEs and VCSEsReserved: K02000001SME suitable
Sectors: Petroleum products, fuel, electricity and other sources of energy (09)Industrial machinery (42)Construction Materials & Prefab (44)
+1 moreConstruction & Civil Engineering (45)
 Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)
+6 moreEast Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)
Published estimate£360,000£360,000 inc. VAT · 1 value update
Submissions closed 13 Jun 2025
Next notice expected 1 Apr 2025
Contract term 2 moends 31 Aug 2025 · extension options published · starts 12 Jul 2025

What is being bought

Published requirement description

The Town Council wishes to let a contract to refurbish its roof, upgrade its heating and hot water systems and install heat pumps and roof-mounted solar panels which provide complementary energy supplies to support the lighting, space and water heating facilities in the building.

CPV: Electrical installation work of heating and other electrical building-equipment · Heat pumps · Heating works · Mechanical engineering installation works · Roof · Roof works and other special trade construction works · Solar installation · Solar panels

The lotProcurement structure

single lot · value published
Lot #1 2 moSMEPublished value£360,000
Contract period: 12 Jul 2025 – 31 Aug 2025 (2 mo)Value: £360,000 exc. VAT · £360,000 inc. VAT
Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South WestEligibility: SME eligible
Extensions: The Town Council is seeking to move the building towards net-zero and wishes to consider the alternative costs of ground-source and air-source heat pumps in addition to the installation of roof mounted photovoltaic panels.
09331000 Solar panels09332000 Solar installation42511110 Heat pumps44112400 Roof45232141 Heating works45260000 Roof works and other special trade construction works

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Award criteria are fully described in the attached documentation - ITT Notice

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
12 Mar 2025, 14:31 GMT
Last source update
19 May 2025, 15:19 BST
FTS notice number
2025/S 000-022754
Latest notice
Tender notice (UK4)
Classification (CPV)
Electrical installation work of heating and other electrical building-equipmentHeat pumpsHeating worksMechanical engineering installation worksRoofRoof works and other special trade construction worksSolar installationSolar panels
Delivery area
North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 moreSouth West (UKK)
Official registry OCID
ocds-h6vhtk-04ec36 Find a Tender
Contract terms
Reserved participation area
K02000001

How it was run

Official notice
Run through: portal not identified
Electronic submission allowed
Submission deadline
13 Jun 2025, 12:00 BST
Clarification deadline
30 Apr 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

www.peacehaventowncouncil.gov.uk/hub/ ↗

Timeline

12 Mar 2025 → 12 Jul 2025 · 6 dates
  1. Planning notice published
    12 Mar 2025, 14:31 GMT
  2. Next notice expected
    1 Apr 2025, 23:59 BST
  3. Clarification questions by
    30 Apr 2025, 17:00 BST
  4. Tender notice published
    19 May 2025, 15:19 BST
  5. Submission deadline
    13 Jun 2025, 12:00 BST
  6. Contract starts
    12 Jul 2025, 00:00 BST

Notice history

6 events · 3 releases on Find a Tender · since 12 Mar 2025
  1. Planned procurement notice published
    12 Mar 2025, 14:31 GMT
    UK3
  2. Planned procurement notice published
    31 Mar 2025, 15:51 BST
    UK3
  3. Tender notice published
    19 May 2025, 15:19 BST
    UK4
  4. Published value updated
    19 May 2025, 15:19 BST
  5. Status changed to active
    19 May 2025, 15:19 BST
  6. Deadline moved to 13 Jun 2025, 12:00 BST
    19 May 2025, 15:19 BST
    +32 days · was 12 May 2025, 17:00 BST
Published amendments (1)

The contract is not reserved for contractors based in East Sussex

Contracting authority & participating public bodies

Peacehaven Town Council

Contracting authorityPublic authority - sub-central government GB-PPON: PWHT-3251-NQVG Meridian Centre, Meridian Way, Peacehaven, South East, BN10 8BBContact name, email, phone

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Planned procurement notice planningPlanned procurement noticeUK3Planned procurement notice on Find a Tender
  • Planned procurement notice planningPlanned procurement noticeUK3Planned procurement notice on Find a Tender