Official UK procurement notice
Provision of Statutory Estates Compliance Services
Authority: FAIRFAX MULTI ACADEMY TRUST (Public body)
What is being bought5 lots · detail below
Published requirement descriptionFairfax Multi Academy Trust (FMAT) is seeking to appoint competent and accredited Contractors to deliver statutory estates compliance services across its academies.
The services include the inspection, testing, servicing, certification, and reporting of statutory compliance activities to ensure full compliance with relevant legislation, Approved Codes of Practice, and British Standards.
The contract is divided into five Lots:
- Lot 1 - Fire Safety Compliance
- Lot 2 - Electrical Safety & Compliance
- Lot 3 - Water Hygiene & Legionella Control
- Lot 4 - Gas, Boilers & Pressure Systems
- Lot 5 - Lifting Equipment & LOLER Compliance
The Contractor(s) will be required to deliver all services in accordance with statutory requirements, approved service frequencies, and FMAT compliance requirements, with full certification and reporting uploaded to the Trust's compliance management system (HANDSAM).
The contract will be for an initial term of three years with the option to extend.
CPV: Electrical services · Fire-prevention services · Monitoring and control services · Repair and maintenance services · Technical testing, analysis and consultancy services
Lots and requirements (5)Procurement structure
5 lots · all with a published value (£180,000 together) · same conditions of participation on every lot · same evaluation weights on every lotLot #1Fire Safety ComplianceRenewalPublished value£48,000
This Lot covers the provision of statutory fire safety compliance services across Fairfax Multi Academy Trust sites.
Services include inspection, testing, servicing, certification, and reporting of fire safety systems and associated equipment in accordance with relevant legislation, British Standards, and guidance.
The scope includes, but is not limited to:
- Fire Risk Assessments
- Fire alarm inspection and servicing
- Fire alarm system testing
- Emergency lighting inspection and testing
- Fire extinguisher servicing
- Fire door inspections
- Smoke vent / AOV inspection and testing (where installed)
The Contractor shall ensure all fire safety systems are maintained in a safe and compliant condition, with full certification and reporting provided and uploaded to the Trust's compliance management system within required timescales.
- Condition of participation
Tenderers must demonstrate that they possess the relevant technical competence, qualifications, experience, resources, and accreditations necessary to deliver the statutory compliance services for the Lot(s) tendered.
Tenderers must:
Have relevant experience delivering comparable statutory compliance services.
Employ suitably qualified and competent personnel.
Hold all relevant licences, registrations, certifications, and industry accreditations applicable to the services being delivered.
Maintain appropriate insurance cover.
Comply with all applicable health and safety, safeguarding, equality, employment, and modern slavery legislation.
Demonstrate financial stability appropriate to the Lot(s) tendered.
FMAT reserves the right to request supporting evidence, certifications, references, policies, and other documentation as part of the evaluation process.
Lot #2Electrical Safety & ComplianceRenewalPublished value£36,000
This Lot covers the provision of statutory electrical compliance services across Fairfax Multi Academy Trust sites.
Services include inspection, testing, servicing, certification, and reporting of electrical systems and installations in accordance with relevant legislation, British Standards, and guidance.
The scope includes, but is not limited to:
- Fixed Wiring Inspection & Testing (EICR)
- Distribution board inspections
- RCD testing
- Portable Appliance Testing (PAT)
- Lightning protection inspection and testing (where installed)
The Contractor shall ensure electrical systems are maintained in a safe and compliant condition, with full certification and reporting provided and uploaded to the Trust's compliance management system within required timescales.
- Condition of participation
Tenderers must demonstrate that they possess the relevant technical competence, qualifications, experience, resources, and accreditations necessary to deliver the statutory compliance services for the Lot(s) tendered.
Tenderers must:
Have relevant experience delivering comparable statutory compliance services.
Employ suitably qualified and competent personnel.
Hold all relevant licences, registrations, certifications, and industry accreditations applicable to the services being delivered.
Maintain appropriate insurance cover.
Comply with all applicable health and safety, safeguarding, equality, employment, and modern slavery legislation.
Demonstrate financial stability appropriate to the Lot(s) tendered.
FMAT reserves the right to request supporting evidence, certifications, references, policies, and other documentation as part of the evaluation process.
Lot #3Water Hygiene & Legionella ControlRenewalPublished value£36,000
This Lot covers the provision of statutory water hygiene and Legionella control services across Fairfax Multi Academy Trust sites.
Services include inspection, monitoring, testing, servicing, and reporting of water systems in accordance with relevant legislation, Approved Codes of Practice, and guidance.
The scope includes, but is not limited to:
- Legionella risk assessments
- Hot and cold-water temperature monitoring
- TMV inspection and servicing
- Little used outlet flushing
- Cold water tank inspection
- Cold water tank cleaning and disinfection (risk based)
- Legionella sampling and analysis where required
The Contractor shall ensure all water systems are maintained in a safe and compliant condition, with full certification and reporting provided and uploaded to the Trust's compliance management system within required timescales.
- Condition of participation
Tenderers must demonstrate that they possess the relevant technical competence, qualifications, experience, resources, and accreditations necessary to deliver the statutory compliance services for the Lot(s) tendered.
Tenderers must:
Have relevant experience delivering comparable statutory compliance services.
Employ suitably qualified and competent personnel.
Hold all relevant licences, registrations, certifications, and industry accreditations applicable to the services being delivered.
Maintain appropriate insurance cover.
Comply with all applicable health and safety, safeguarding, equality, employment, and modern slavery legislation.
Demonstrate financial stability appropriate to the Lot(s) tendered.
FMAT reserves the right to request supporting evidence, certifications, references, policies, and other documentation as part of the evaluation process.
Lot #4Gas & BoilersRenewalPublished value£36,000
This Lot covers the provision of statutory gas safety, boiler servicing, and pressure system compliance services across Fairfax Multi Academy Trust sites.
Services include inspection, testing, servicing, certification, and reporting of gas systems, boilers, and pressure systems in accordance with relevant legislation, manufacturer guidance, and industry standards.
The scope includes, but is not limited to:
- Gas safety inspections and certification
- Boiler servicing and maintenance
- Gas appliance servicing
- Gas interlock testing
- Flue inspection
The Contractor shall ensure all gas and pressure systems are maintained in a safe and compliant condition, with full certification and reporting provided and uploaded to the Trust's compliance management system within required timescales.
- Condition of participation
Tenderers must demonstrate that they possess the relevant technical competence, qualifications, experience, resources, and accreditations necessary to deliver the statutory compliance services for the Lot(s) tendered.
Tenderers must:
Have relevant experience delivering comparable statutory compliance services.
Employ suitably qualified and competent personnel.
Hold all relevant licences, registrations, certifications, and industry accreditations applicable to the services being delivered.
Maintain appropriate insurance cover.
Comply with all applicable health and safety, safeguarding, equality, employment, and modern slavery legislation.
Demonstrate financial stability appropriate to the Lot(s) tendered.
FMAT reserves the right to request supporting evidence, certifications, references, policies, and other documentation as part of the evaluation process.
Lot #5Lifting Equipment & LOLER ComplianceRenewalPublished value£24,000
This Lot covers the provision of statutory lifting equipment and LOLER compliance services across Fairfax Multi Academy Trust sites.
Services include inspection, testing, thorough examination, certification and reporting of lifting equipment in accordance with LOLER 1998, associated legislation and relevant guidance.
The scope includes, but is not limited to:
- Passenger lift inspections and thorough examinations (where installed);
- LOLER inspections and statutory examinations;
- Hoists and specialist lifting equipment inspections;
- Associated certification and reporting.
The Contractor shall undertake all statutory inspections, examinations, testing, certification and reporting activities applicable to the awarded Lot. The Contractor shall identify and report defects, non-compliances and recommended remedial actions arising from the delivery of the Services.
Maintenance, repairs and remedial works are not automatically included within the scope of this Contract and may be instructed separately by FMAT at its discretion.
The Contractor shall ensure that all inspections, examinations and associated certification are completed within the required statutory timescales and in accordance with applicable legislation and industry guidance.
Full certification, examination reports and associated compliance documentation shall be provided and uploaded to the Trust's compliance management system (HANDSAM) within the required timescales.
- Condition of participation
Tenderers must demonstrate that they possess the relevant technical competence, qualifications, experience, resources, and accreditations necessary to deliver the statutory compliance services for the Lot(s) tendered.
Tenderers must:
Have relevant experience delivering comparable statutory compliance services.
Employ suitably qualified and competent personnel.
Hold all relevant licences, registrations, certifications, and industry accreditations applicable to the services being delivered.
Maintain appropriate insurance cover.
Comply with all applicable health and safety, safeguarding, equality, employment, and modern slavery legislation.
Demonstrate financial stability appropriate to the Lot(s) tendered.
FMAT reserves the right to request supporting evidence, certifications, references, policies, and other documentation as part of the evaluation process.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: Assessment of the Tenderer's technical delivery approach, compliance management arrangements, quality assurance processes, reporting and certification procedures, technical competence, resource capability, safeguarding arrangements, health and safety management, and mobilisation proposals. Quality responses will be evaluated in accordance with the requirements set out in the Invitation to Tender.
- Price: Evaluation of the completed pricing schedule, including all costs associated with the delivery of the statutory compliance services for the Lot(s) tendered. Pricing will be evaluated in accordance with the methodology set out in the Invitation to Tender.
- Condition of participation
Tenderers must demonstrate that they possess the relevant technical competence, qualifications, experience, resources, and accreditations necessary to deliver the statutory compliance services for the Lot(s) tendered.
Tenderers must:
Have relevant experience delivering comparable statutory compliance services.
Employ suitably qualified and competent personnel.
Hold all relevant licences, registrations, certifications, and industry accreditations applicable to the services being delivered.
Maintain appropriate insurance cover.
Comply with all applicable health and safety, safeguarding, equality, employment, and modern slavery legislation.
Demonstrate financial stability appropriate to the Lot(s) tendered.
FMAT reserves the right to request supporting evidence, certifications, references, policies, and other documentation as part of the evaluation process.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 22 Jun 2026, 15:51 BST
- Last source update
- 13 Jul 2026, 12:24 BST
- Authority reference
FMAT-STAT-2026- FTS notice number
2026/S 000-058636- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06ba5dFind a Tender
How it was run
Official notice- Submission deadline
- 24 Jul 2026, 23:59 BST
- Clarification deadline
- 10 Jul 2026, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Tender submissions and clarification requests must be submitted electronically via email to [email protected].
Tenderers must ensure all required documentation is submitted by the Tender Submission Deadline.
Further procurement information and tender documentation are available via the FMAT website.
Timeline
22 Jun 2026 → 1 Oct 2026 · 5 dates- Tender notice published121 days ago22 Jun 2026, 15:51 BST
- Clarification questions by103 days ago10 Jul 2026, 23:59 BST
- Latest notice published100 days ago13 Jul 2026, 12:24 BST
- Submission deadline89 days ago24 Jul 2026, 23:59 BST
- Contract starts21 days ago1 Oct 2026, 00:00 BST
Notice history
4 events · 4 releases on Find a Tender · since 22 Jun 2026- Tender notice published22 Jun 2026, 15:51 BSTUK4
- Tender notice published22 Jun 2026, 15:58 BSTUK4
- Tender notice published25 Jun 2026, 12:40 BSTUK4
- Tender notice published13 Jul 2026, 12:24 BSTUK4
Published amendments (1)
Clarification Notice - Statutory Estates Compliance Services FMAT has received a clarification query after the published clarification deadline relating to tendered rates and the scope of distribution board Inspections under Lot 2 - Electrical Safety & Compliance. Although the clarification deadline closed on 10 July 2026, FMAT considers it appropriate to issue this clarification for fairness and …
Routine re-releases (4)
- 2026-06: 1 release · 22 Jun 2026
Contracting authority & participating public bodies
Official documents & specifications (11)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Schedule 1 - Service Level Agreement (SLA) and Key Performance Indicator (KPI) Framework. Details the service standards, performance measures, reporting requirements, escalation procedures and performance management arrangements applicable to the delivery of statutory estates com…
- Bidding documents and specifications Schedule 2 - Pricing Schedule. Tenderers must complete the applicable Lot(s) and provide pricing for the statutory compliance services, mobilisation activities and asset verification requirements set out within the tender documentation.
- Bidding documents and specifications Schedule 3 - Draft Contract Terms. Sets out the proposed contractual terms and conditions applicable to the provision of statutory estates compliance services, including contractor obligations, performance requirements, insurance provisions, mobilisation requirements and contract…
- Bidding documents and specifications Invitation to Tender (ITT) for the provision of Statutory Estates Compliance Services across Fairfax Multi Academy Trust. This document sets out the procurement process, specification, lot structure, submission requirements, award criteria, mobilisation requirements and contract …
- Bidding documents and specifications Pricing Schedule for statutory estates compliance services. Includes pricing instructions, mobilisation requirements, asset verification provisions, unit rates, and tender pricing submission requirements.
- Bidding documents and specifications Invitation to Tender (ITT) for the provision of statutory estates compliance services across Fairfax Multi Academy Trust. Includes procurement information, specification, lot structure, award criteria, mobilisation requirements, and tender submission instructions.
- Bidding documents and specifications Service Level Agreement (SLA) and KPI Framework setting out performance standards, reporting requirements, compliance obligations, defect management, mobilisation requirements, and contract monitoring arrangements for all Lots.
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender