Official UK procurement notice
Operational catering · UK public procurement notice
Authority: The Police & Crime Commissioner for Sussex (Police & fire)·Consortium: 2 public authorities
What is being bought2 lots · detail below
Published requirement descriptionThis contract is for operational catering requirements where there are planned or unplanned large policing operations taking place.
The scale of the contract has been estimated based on previous spend and operations. This will be a demand led contract. The succesful supplier already provides onsite catering at the Forces HQ and through this we should see the ability to opportunities for innovation and cost reduction.
- The authority expects to re-tender this requirement around 30 Sept 2030, 00:59 BST.
- How the procedure runs: A 3 stage process is being used: Stage 1- Participation Stage, Stage 2- Tender Stage, Stage 3- Quality Taste Testing. Suppliers will be shortlisted at each stage.
CPV: Catering services · Catering supplies
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£825,000 together)Lot #1Operational Planned EventsAwardedRenewalPublished value£275,000
The source published no individual description for this lot.
Lot #2Kingstanding TrainingAwardedRenewalPublished value£550,000
The source published no individual description for this lot.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 30 Sept 2030
- First published
- 14 Jul 2025, 12:00 BST
- Last source update
- 15 Jul 2026, 08:40 BST
- Award evaluation window
- Submission end – 9 Feb 2026
- Authority reference
JPS1746B- FTS notice number
2025/S 000-060555- Accelerated
- Light touch contract
- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-055e61Find a Tender- Contract terms summary
30 days on receipt of invoice with valid PO number.
- How it runs
A 3 stage process is being used: Stage 1- Participation Stage, Stage 2- Tender Stage, Stage 3- Quality Taste Testing. Suppliers will be shortlisted at each stage.
How it was run
Official notice- Requests to participate (first stage)
- 8 Oct 2025, 12:00 BST
- Submission deadline
- 8 Oct 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
All submissions must be made through InTend Sell2 site:
Timeline
14 Jul 2025 → 15 Jul 2026 · 10 dates- Planning notice published14 Jul 2025, 12:00 BST
- Market engagement29 Jul 2025, 23:59 BST
Request for information- Please email your responses to the questions below to [email protected].
There will be two lots:
Lot 1- Operational planned events (provision of catering to those involved in the operational planning and delivery of events)
Lot 2- Kingstanding Training (provision of catering to those attending training at Kingstanding)
Q1. Are you interested in providing this service? If yes, which lot?
Q2. Have you delivered similar services(s) to meet similar requirements?
Q3. What are the main challenges you identify with any of these catering provisions and needs?
Q4. How would you best meet the key project goal of increasing nutritional value for longer catering needs?
Q5. Would you be interested/able to additionally cater to ad hoc needs across Surrey and Sussex estate? These would be buffet/sandwich provisions for any number of people. If yes, what notice period would you require, and what are the challenge you would see with this? Please note that this may happen at the same time as another of the catering needs.
Q6. What are the relevant Skills and Qualifications you have for this type of requirement?
Q7. What type of additional provisions would you recommend having to fulfil either of these lots (please state the lot)
Q8. What would be the key performance indicators which this type of service should be measured against?
Q9. Do you have any other general observations or suggestions about this requirement?
- Next notice expected392 days ago24 Sept 2025, 23:59 BST
- Tender notice published388 days ago29 Sept 2025, 14:58 BST
- Submission deadline379 days ago8 Oct 2025, 12:00 BST
- Award decision expected by254 days ago9 Feb 2026, 23:59 GMT
- Standstill ends240 days ago23 Feb 2026, 23:59 GMT
- Assessment summaries sent233 days ago3 Mar 2026
- Contract starts204 days ago1 Apr 2026, 00:00 BST
- Latest notice published99 days ago15 Jul 2026, 08:40 BST
Notice history
14 events · 7 releases on Find a Tender · since 14 Jul 2025- Preliminary market engagement notice published14 Jul 2025, 12:00 BSTUK2
- Planned procurement notice published14 Jul 2025, 12:08 BSTUK3
- Procurement method changed14 Jul 2025, 12:08 BST
- Tender notice published29 Sept 2025, 14:58 BSTUK4
- Published value published: £825,00029 Sept 2025, 14:58 BST
- Status changed to active29 Sept 2025, 14:58 BST
- Contract award notice published12 Feb 2026, 14:35 GMTUK6
- Status changed to complete12 Feb 2026, 14:35 GMT
- Procurement method changed12 Feb 2026, 14:35 GMT
- Contract award notice published12 Feb 2026, 15:20 GMTUK6
- Contract signature expected26 Feb 2026, 23:59 GMTscheduled
- Contract award notice published3 Mar 2026, 17:30 GMTUK6
- Contract signature expected13 Mar 2026, 23:59 GMTscheduled
- Contract details notice published15 Jul 2026, 08:40 BSTUK7
Routine re-releases (7)
- 2026-02: 1 release · 12 Feb 2026
- 2025-09: 1 release · 29 Sept 2025
- 2025-07: 2 releases · 14 Jul 2025, 14 Jul 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Across several lots3 awards | |||
| Compass Contract Services (UK) LtdOff-Site Catering1 Apr 2026 – 31 Mar 2030 · up to 31 Mar 2031Extensions: 1 x 12 month extension Estimated value for ultimate term including VAT:£693000.00 including VAT. · Options: This is a demand led contract and therefore there is the possibility that demand will increase during the life of the contract. | £554,400 inc. VAT | 3 Mar 2026 | Awarded |
| Compass Contract Services (UK) LtdOff-Site Catering1 Apr 2026 – 31 Mar 2030 · up to 31 Mar 2031Extensions: 1 x 12 month extension. Estimated value for ultimate term including VAT: £297000.00 · Options: This is a demand led contract and as such requirements for additional catering provision may be required. | £237,600 inc. VAT | 3 Mar 2026 | Awarded |
| Compass Contract Services (UK) LtdOff-Site Catering1 Apr 2026 – 31 Mar 2030 · up to 31 Mar 2031Extensions: 1x12 month · Amended: Notice covers the contracts for both Surrey and Sussex police, and thus the value overall has been increased to £990,000.00 | £990,000 inc. VAT | 11 Feb 2026standstill to 23 Feb 2026 | Standstill |
Contracts
Operational Catering · Compass Contract Services (UK) Ltd
- Signed
- 15 Jul 2026
- Value
- £237,600 inc. VAT
- Period
- 15 Jul 2026 – 31 Mar 2030 · up to 31 Mar 2031 with extensions
- Status
- active
- Extensions
- Contract can be extended by 12 months
3 agreed KPIs: Attendance · Customer Satisfaction · Management Information Report
- Attendance, Attendance 100% attendance as per agreed schedules
- Customer Satisfaction, Perception of products/services taken from agreed end user satisfaction survey.
- Management Information Report, Management Information shared in full within 10 days of the reporting period (on time reports / total reports)
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Operational Planned Events | 3final-stage tenders · 4 at stage one | 2 | 0 | — |
| 2 · Kingstanding Training | 3final-stage tenders | 2 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- The Police and Crime Commissioner for SurreyContracting authorityPublic authority - sub-central governmentNamed party
Bidders & participating suppliers
1 commercial party on the notice- COMPASS CONTRACT SERVICES (U.K.) LIMITEDAwarded supplier
Official documents & specifications (9)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specificationsAccess: Additional documents for Stage 2 and 3 of the process will be uploaded to the InTend Sell 2 site to all shortlisted suppliers.
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender