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Published 5 Jul 2023, 16:11 BST

Official UK procurement notice

Mechanical & Electrical Maintenance Services Framework Agreement

Official notice

Authority: Crescent Purchasing Consortium Limited (Public body)·Consortium: 10 public authorities

16 lotsServicesOpen procedureMax 16 lots to bidMax 16 lots per supplier
Sectors: Architecture & Engineering (71) Delivery: UKNorth East (UKC)North West (UKD)
+6 moreYorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
Awarded value£30,000,00014 contracts · exc. VAT
Submissions closed 27 Oct 2023awarded 15 Jan 2024
Awarded to AEFM Ltd +14 more10 awards

What is being bought16 lots · detail below

Published requirement description

The aim of this tender exercise is to deliver a compliant framework providing users with regional competition and secure value for money.

Any resulting framework from this exercise will be available to Further Education Institutions, Universities, Sixth Forms, Academies, Schools, Museums and other similar organisations who are CPC Members (www.thecpc.ac.uk/members/regions.php ↗) and all CPC future members (www.gov.uk/guidance/get-informa… ↗).

The Framework Agreement is also open to the following Higher Education consortia and their current and future members through our joint contracting programme, HEPCW (www.hepcw.ac.uk ↗), NWUPC (www.nwupc.ac.uk ↗) and SUPC (www.supc.ac.uk ↗).

Local Authorities may also wish to use the resulting framework when procuring on behalf of Educational Establishments .

The framework will also be available to the Wider Public Sector (www.thecpc.ac.uk/suppliers/eligible-p… ↗).

CPV: Mechanical and electrical engineering services

Lots and requirements (16)Procurement structure

16 lots · no lot values published · a supplier may bid for at most 16 and win at most 16 of them · same evaluation weights on every lot
Lot #1North East (England)Awarded North East, East of England

Covering:-

Tees Valley and Durham, Northumberland and Tyne and Wear

Delivery: North East, East of England · North East
Extensions: 48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2x12 month(s)Variant bids: not allowed
71334000 Mechanical and electrical engineering services
Lot #2North West (England)Awarded North West, East Midlands

Covering:-

Cumbria, Greater Manchester, Lancashire, Cheshire & Merseyside,

Delivery: North West, East Midlands · North west
Extensions: 48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2x12 month(s)Variant bids: not allowed
71334000 Mechanical and electrical engineering services
Lot #3Yorkshire & The HumberAwarded Yorkshire & Humber, London

Covering:-

East Yorkshire and Northern Lincolnshire, North Yorkshire, South Yorkshire, West Yorkshire.

Delivery: Yorkshire & Humber, London · Yorkshire & The Humber
Extensions: 48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2x12 month(s)Variant bids: not allowed
71334000 Mechanical and electrical engineering services
Lot #4East Midlands (England)Awarded East Midlands, Northern Ireland

Covering:-

Derbyshire and Nottinghamshire, Leicestershire, Rutland and Northamptonshire, Lincolnshire

Delivery: East Midlands, Northern Ireland · East Midlands (England)
Extensions: 48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2x12 month(s)Variant bids: not allowed
71334000 Mechanical and electrical engineering services
Lot #5West Midlands (England)Awarded North East, West Midlands

Covering:-

Herefordshire, Worcestershire and Warwickshire, Shropshire and Staffordshire, West Midlands

Delivery: North East, West Midlands · West Midlands (England)
Extensions: 48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2x12 month(s)Variant bids: not allowed
71334000 Mechanical and electrical engineering services
Lot #6East of EnglandCancelled North West, East of England

Covering:-

East Anglia, Bedfordshire and Hertfordshire, Essex

Delivery: North West, East of England · East of England
Extensions: 48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2x12 month(s)Variant bids: not allowed
71334000 Mechanical and electrical engineering services
Lot #7LondonCancelled London, Scotland

Covering:-

Inner London — West, Inner London — East, Outer London — East and North East, Outer London — South, Outer London — West and North West

Delivery: London, Scotland · London
Extensions: 48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2x12 month(s)Variant bids: not allowed
71334000 Mechanical and electrical engineering services
Lot #8South East (England)Cancelled South East

Covering:-

Berkshire, Buckinghamshire and Oxfordshire, Surrey, East and West Sussex, Hampshire and Isle of Wight, Kent

Delivery: South East · South East (England)
Extensions: 48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2x12 month(s)Variant bids: not allowed
71334000 Mechanical and electrical engineering services
Lot #9South West (England)Cancelled South East, South West

Covering:-

Gloucestershire, Wiltshire and Bristol/Bath area, Dorset and Somerset, Cornwall and Isles of Scilly, Devon

Delivery: South East, South West · South West (England)
Extensions: 48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2x12 month(s)Variant bids: not allowed
71334000 Mechanical and electrical engineering services
Lot #10WalesAwarded South West, Wales

Covering:-

West Wales and The Valleys, East Wales

Delivery: South West, Wales · Wales
Extensions: 48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2x12 month(s)Variant bids: not allowed
71334000 Mechanical and electrical engineering services
Lot #11ScotlandAwarded South West, Scotland

Covering:-

North Eastern Scotland, Highlands and Islands, Eastern Scotland, West Central Scotland, Southern Scotland

Delivery: South West, Scotland · Scotland
Extensions: 48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2x12 month(s)Variant bids: not allowed
71334000 Mechanical and electrical engineering services
Lot #12Northern IrelandAwarded West Midlands, Northern Ireland

Covering:-

Northern Ireland

Delivery: West Midlands, Northern Ireland · Northern Ireland
Extensions: 48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2x12 month(s)Variant bids: not allowed
71334000 Mechanical and electrical engineering services
Lot #13Channel Islands & Isle of ManAwarded Yorkshire & Humber, Scotland

Covering:-

Channel Islands & Isle of Man

Delivery: Yorkshire & Humber, Scotland · Channel Islands & Isle of Man
Extensions: 48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2x12 month(s)Variant bids: not allowed
71334000 Mechanical and electrical engineering services
Lot #14NationalAwarded North East, North West +10

Covering:-

All regions within Lots 1 - 13

Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South West, Wales, Scotland, Northern Ireland · National
Extensions: 48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2x12 month(s)Variant bids: not allowed
71334000 Mechanical and electrical engineering services
Lot #15Channel Islands & Isle of ManPlanned South East

Covering:-

Channel Islands, Isle of Man

Delivery: South East · Channel Islands & Isle of Man
Extensions: 48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2x12 month(s)
71334000 Mechanical and electrical engineering services
Lot #16NationalPlanned UK

Covering:- United Kingdom

Delivery: UK · National
Extensions: 48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2x12 month(s)
71334000 Mechanical and electrical engineering services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 14 lots
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60.00%
  • Price: 40.00%
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
5 Jul 2023, 16:11 BST
Last source update
15 Jan 2024, 13:55 GMT
Award evaluation window
27 Oct 2023 – …
Authority reference
CA12596 - CPC/KB/01/2023
FTS notice number
2024/S 000-001273
Classification (CPV)
Mechanical and electrical engineering services
Delivery area
UKNorth East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)
+1 moreSouth East (UKJ)
Official registry OCID
ocds-h6vhtk-03df17 Find a Tender
Review and risk notes
Review procedure

The Contracting Authority will incorporate a minimum of a ten calendar day standstill period at the point that information on the award of contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contract Regulations 2015, provide for aggrieved parties who have been harmed or are at risk of harm, by breach of the rules to take action in the High Court. Any such action must be brought promptly

How it was run

Official notice
Run through: MultiQuote · Who buys & how to bid on MultiQuote
Supplier login requiredLanguage: EN
Access & registration note: Free
Submission deadline
27 Oct 2023, 17:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
27 Oct 2023, 17:00 BST
Detailed submission instructions & authority contactsFrom official release

suppliers.multiquote.com ↗

Timeline

25 Sept 2023 → 15 Jan 2024 · 4 dates
  1. Next notice expected
    25 Sept 2023, 00:00 BST
  2. Submission deadline
    27 Oct 2023, 17:00 BST
  3. Bids opened
    27 Oct 2023, 17:00 BST
  4. Notice published
    15 Jan 2024, 13:55 GMT

Notice history

4 events · 3 releases on Find a Tender · since 21 Sept 2023
  1. Status changed to active
    21 Sept 2023, 11:27 BST
  2. Procurement method changed
    21 Sept 2023, 11:27 BST
  3. Deadline published: 27 Oct 2023, 17:00 BST
    21 Sept 2023, 11:27 BST
  4. Status changed to complete
    15 Jan 2024, 13:55 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 14
Awarded value £30,000,00014 contracts exc. VAT
Bids received 166
Contracts signed 14latest 15 Jan 2024
Awarded toValueDateStatus
Lot 1 · North East (England)1 award
AEFM Ltd, AMD ENVIRONMENTAL LIMITED, BAM Facilities Management Limited (Glasgow)SME, Bellrock Property and Facilities Management Limited, CBRE MANAGED SERVICES LIMITED, Cambridge Maintenance Services Ltd +5 morejoint award£2,260,274 †—Awarded
Lot 2 · North West (England)1 award
AEFM Ltd, AMD ENVIRONMENTAL LIMITED, Cambridge Maintenance Services Ltd, DEAKIN'S PLUMBING AND HEATING LIMITED, ECG Facilities Services, Eric Wright FM Limited +9 morejoint award£3,082,192 †—Awarded
Lot 3 · Yorkshire & The Humber1 award
AEFM Ltd, AMD ENVIRONMENTAL LIMITED, CBRE MANAGED SERVICES LIMITED, Cambridge Maintenance Services Ltd, ECG Facilities Services, Eric Wright FM Limited +8 morejoint award£2,876,712 †—Awarded
Lot 4 · East Midlands (England)1 award
AEFM Ltd, AMD ENVIRONMENTAL LIMITED, CBRE MANAGED SERVICES LIMITED, Cambridge Maintenance Services Ltd, ECG Facilities Services, HEMLOW MAINTENANCE +8 morejoint award£2,876,712 †—Awarded
Lot 5 · West Midlands (England)1 award
AEFM Ltd, AMD ENVIRONMENTAL LIMITED, CBRE MANAGED SERVICES LIMITED, Cambridge Maintenance Services Ltd, ECG Facilities Services, Eric Wright FM Limited +8 morejoint award£2,876,712 †—Awarded
Lot 10 · Wales1 award
AEFM Ltd, BAM Facilities Management Limited (Glasgow)SME, Bellrock Property and Facilities Management Limited, CBRE MANAGED SERVICES LIMITED, Cambridge Maintenance Services Ltd, Kimpton +4 morejoint award£2,054,795 †—Awarded
Lot 11 · Scotland1 award
AEFM Ltd, AMD ENVIRONMENTAL LIMITED, BAM Facilities Management Limited (Glasgow)SME, Bellrock Property and Facilities Management Limited, CBRE MANAGED SERVICES LIMITED, ECG Facilities Services +2 morejoint award£1,643,836 †—Awarded
Lot 12 · Northern Ireland1 award
AEFM Ltd, Bellrock Property and Facilities Management Limited, CBRE MANAGED SERVICES LIMITED, Parr Facilities Management Limitedjoint award£821,918 †—Awarded
Lot 13 · Channel Islands & Isle of Man1 award
AEFM Ltd£205,479 †—Awarded
Lot 14 · National1 award
AEFM Ltd, Bellrock Property and Facilities Management Limited, CBRE MANAGED SERVICES LIMITEDjoint award£616,438 †—Awarded

4 further award records carry no date or value.

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · North East (England)12bids———
2 · North West (England)17bids———
3 · Yorkshire & The Humber15bids———
4 · East Midlands (England)15bids———
5 · West Midlands (England)15bids———
6 · East of England13bids———
7 · London14bids———
8 · South East (England)13bids———
9 · South West (England)13bids———
10 · Wales12bids———
11 · Scotland9bids———
12 · Northern Ireland6bids———
13 · Channel Islands & Isle of Man3bids———
14 · National9bids———

Contracting authority & participating public bodies

10 public bodies on the notice

Crescent Purchasing Limited

Contracting authorityPublic bodyBody governed by public lawEducation Procurement House, Leslie Hough Way, Salford, North West, M6 6AJContact email, phone Published organisation website ↗

Consortium members and other public bodies

  • EducationContracting authority Salford, UKContact email
  • Fire ServiceContracting authority Salford, UKContact email
  • Further EducationContracting authority Salford, UKContact email
  • Higher EducationContracting authority Salford, UKContact email
  • Housing AssociationsContracting authority Salford, UKContact email
  • Local AuthorityContracting authority Salford, UKContact email
  • NHSContracting authority Salford, UKContact email
  • PoliceContracting authority Salford, UKContact email
  • Public SectorContracting authority Salford, UKContact email

Dispute resolution & review bodies

  • Crescent Purchasing ConsortiaMediation bodyReview bodyReview contact point Salford

Bidders & participating suppliers

25 commercial parties on the notice
Show 15 more suppliers
  • Cambridge Maintenance Services LtdAwarded supplier Si One, Parsons Green, St Ives, UK, PE27 4AAContact email, phone
  • DEAKIN'S PLUMBING AND HEATING LIMITEDAwarded supplier BOLTON, UK, BL1 3AJContact email, phone
  • Dalkia OperationsAwarded supplier 30 Churchill Place, , London, UK, E14 5REContact email, phone
  • ECG Facilities ServicesAwarded supplier 11 First Road , Blantyre Industrial Estate , Glasgow, UK, G72 0NDContact email, phone
  • ERIC WRIGHT FM LTDAwarded supplier Sceptre House, Sceptre Way, Preston, UK, PR5 6AW Contact email, phone
  • H. E. BARNES LTDAwarded supplier President Buildings,, Unit 16, , SHEFFIELD, UK, S4 7UQContact email, phone
  • HEMLOW MAINTENANCEAwarded supplier 2nd Floor,, 160 London Road, Sevenoaks, UK, TN13 2JAContact email, phone
  • KIMERA FACILITIES MANAGEMENT UK LIMITEDAwarded supplier Monarch House, 1-7 Smyth Road, BRISTOL, UK, BS3 2BXContact email, phone
  • KimptonAwarded supplier Unit 5, Hawkshead Road, Greenfields Technology Park, Bromborough, UK, CH62 3RJContact email, phone
  • Lorne Stewart PlcAwarded supplier Barley House, Estover Road, Plymouth, UK, PL6 7PYContact email, phone
  • Midwest Mechanical and Electrical Services LtdAwarded supplier Wolverhampton, UK, WV3 0BJContact email, phone
  • Opus Building Services LtdAwarded supplier Unit 7 Boldon Court, Boldon Business Park, Boldon, UK, NE35 9LZContact email, phone
  • PARR FACILITIES MANAGEMENT LIMITEDAwarded supplier Unit 1 Tamar Commercial Centre, Chater Street, BELFAST, UK, BT4 1BLContact email, phone
  • Sure Maintenance LtdAwarded supplier Unit 16, The Matchworks, Liverpool, UK, L19 2RFContact email, phone
  • Whitehead Building ServicesAwarded supplier Buckland House, Park 5 Business Park, Sowton, UK, EX2 7HUContact email, phone

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria