Official UK procurement notice
Mass Notification and Emergency Communications Alert System
Authority: Sheffield Hallam University (Education)
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Security, fire-fighting, police and defence equipment (35)Software Packages & ERP (48) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)
Concession value (operator's revenue)£281,600operator revenue, not the authority's budget
Submissions closed 27 Feb 2026awarded 17 Mar 2026
Awarded to AUDIEBANT LTD
Contract term 10 yrsends 31 Mar 2036 · starts 1 Apr 2026
What is being bought
Published requirement descriptionSheffield Hallam University (SHU) is seeking to procure a Mass Communication and Alert System capable of delivering real-time, reliable and targeted messaging to staff, students, visitors, and contractors during emergency and non-emergency situations. The system must support rapid, multi-channel communication across a diverse multi-building estate with high daily occupancy and public access.
- The authority expects to re-tender this requirement around 5 Jan 2036, 23:59 GMT.
- No preliminary market engagement: The Authority undertook preliminary market engagement in advance of this procurement in accordance with the Procurement Act 2023. The purpose of the engagement was to better understand market capacity, delivery models and innovation, and to inform the development of the Authority's requirements and procurement strategy. The Authority confirms that: participation in the preliminary market engagement was open and voluntary; no supplier was afforded any unfair competitive advantage as a result of their involvement; and any information provided during the engagement which was relevant to the procurement has been shared with all potential tenderers through the tender documents.
CPV: Computer equipment and supplies · Electronic message and information services · Information systems · Surveillance and security systems and devices
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published award criteria (2)
- Price
- Quality
What this means for your bid
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Concession
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 5 Jan 2036
- First published
- 2 Feb 2026, 13:46 GMT
- Last source update
- 13 May 2026, 13:35 BST
- Award evaluation window
- Submission end – 16 Mar 2026
- Authority reference
2526-02-EST-COR-AM- FTS notice number
2026/S 000-008978- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-061443Find a Tender
How it was run
Official noticeRun through: In-tend · Who buys & how to bid on In-tend
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
- Submission deadline
- 27 Feb 2026, 12:00 GMT
- Clarification deadline
- 16 Feb 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
2 Feb 2026 → 13 May 2026 · 8 dates- Tender notice published263 days ago2 Feb 2026, 13:46 GMT
- Clarification questions by249 days ago16 Feb 2026, 12:00 GMT
- Submission deadline238 days ago27 Feb 2026, 12:00 GMT
- Award decision expected by221 days ago16 Mar 2026, 23:59 GMT
- Assessment summaries sent218 days ago20 Mar 2026
- Contract starts206 days ago1 Apr 2026, 00:00 BST
- Standstill ends199 days ago7 Apr 2026, 23:59 BST
- Latest notice published163 days ago13 May 2026, 13:35 BST
Notice history
5 events · 3 releases on Find a Tender · since 2 Feb 2026- Tender notice published2 Feb 2026, 13:46 GMTUK4
- Contract award notice published25 Mar 2026, 10:28 GMTUK6
- Status changed to complete25 Mar 2026, 10:28 GMT
- Contract signature expected14 Apr 2026, 23:59 BSTscheduled
- Contract details notice published13 May 2026, 13:35 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value (inc. VAT) £312,4201 award inc. VAT; no net value published
Bids received 11 from SMEs
Contracts signed 1latest 8 May 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| AUDIEBANT LTD1 May 2026 – 30 Mar 2036 | £312,420 inc. VAT | 17 Mar 2026 | Awarded |
Contracts
Contract 1 · AUDIEBANT LTD
- Signed
- 8 May 2026
- Value
- £312,420 inc. VAT
- Period
- 11 May 2026 – 30 Mar 2036
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders | 1 | 1 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- AUDIEBANT LTDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender