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Published 22 Sept 2025, 13:01 BST

Official UK procurement notice

e-ITT for the Supply of Cash Collection Services - Call-Off Contract

Official notice

Authority: New Forest District Council (Local council)·On behalf of: Hampshire County Council

Framework agreementServicesOpen procedureAbove thresholdSME suitable
Sectors: Financial and insurance services (66) Delivery: South East (UKJ)
Framework ceiling (notional)£1,000,000framework ceiling, not attributable revenue · 1 value update
Submissions closed 7 Dec 2025awarded 9 Jan 2026
Awarded to Jade Security Services Ltd
Framework period 4 yrsends 31 Mar 2030 · starts 1 Apr 2026

What is being bought

Published requirement description

Call off from HIOWPP Framework Agreement for the Supply of

Cash Collection Services across the Hampshire Region.

  • The authority expects to re-tender this requirement around 1 Jan 2026, 23:59 GMT.

CPV: Financial and insurance services

How this framework works

From the published notice
Type
Open framework
Call-offs
call-offs are awarded directly to appointed suppliers, without further competition
Bids received
2 bids received · 1 suppliers appointed
Framework period
4 yrs from 1 Apr 2026
Buyer regions
UKJ3
Who may buy through it

Basingstoke and Deane Borough Council

Eastleigh Borough Council

Fareham Borough Council

Gosport Borough Council

Hart District Council

New Forest District Council

Portsmouth City Council

Southampton City Council

Test Valley Borough Council

East Hampshire District Council

Winchester City Council

Hampshire County Council

Hampshire County Council

Hampshire Schools, Hampshire Academies and Hampshire Catering (HC3S)

Havant Borough Council

Hampshire and Isle of Wight Fire and Rescue

Hampshire Constabulary (The Police and Crime Commissioner for Hampshire)

Published description of the framework

This is a single-supplier framework agreement established following a compliant tender process. The framework is available for use by the contracting authority and other eligible public sector bodies within the Hampshire & Isle of Wight Procurement Partnership (HIOWPP).

Pricing:

Prices are fixed for the duration of the framework in accordance with the successful supplier's tender submission. These prices were evaluated as part of the original procurement process and form the basis of all call-off arrangements.

Call-off and Contract Award Process:

As this is a single-supplier framework, contracts may be awarded by direct call-off without further competition. Participating authorities may place orders or enter into call-off contracts in line with the terms and conditions of the framework agreement, subject to their own internal governance and approval requirements.

Use by Other Authorities:

Other councils within the HIOWPP may access and call off from the framework under the same terms, conditions, and pricing, ensuring consistency, value for money, and a streamlined procurement process across participating organisations.

Call-offs published through it2

Notices that name this framework as their framework in the official record. Many call-offs are never published, so this is a floor, not utilisation.

The lotProcurement structure

single lot · value published
Lot #1Awarded 4 yrsSMEPublished value£1,000,000
Contract period: 1 Apr 2026 – 31 Mar 2030 (4 yrs)Value: £1,000,000 exc. VAT · £1,000,000 inc. VAT
Delivery: South EastEligibility: SME eligible
66000000 Financial and insurance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Quality: 40%
  • Cost: 60%
Published award criteria (2)
  • Cost
  • Quality
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
  • “e-ITT for the Supply of Cash Collection Services - Call-Off Contract” is a framework: the contest is a place on its panel, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use the vehicle
Basingstoke and Deane Borough Council Eastleigh Borough Council Fareham Borough Council Gosport Borough Council Hart District Council New Forest District Council Portsmouth City Council Southampton City Council Test Valley Borough Council East Hampshire District Council Winchester City Council Hampshire County Council Hampshire County Council Hampshire Schools, Hampshire Academies and Hampshire Catering (HC3S) Havant Borough Council Hampshire and Isle of Wight Fire and Rescue Hampshire Constabulary (The Police and Crime Commissioner for Hampshire)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 1 Jan 2026
First published
22 Sept 2025, 13:01 BST
Last source update
9 Apr 2026, 11:23 BST
Award evaluation window
Submission end – 20 Dec 2025
Authority reference
DN796598
FTS notice number
2025/S 000-071408
Latest notice
Contract details notice (UK7)
Classification (CPV)
Financial and insurance services
Delivery area
South East (UKJ)
Official registry OCID
ocds-h6vhtk-059f08 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
7 Dec 2025, 12:00 GMT
Clarification deadline
2 Dec 2025, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

sebp.due-north.com ↗

Timeline

22 Sept 2025 → 9 Apr 2026 · 11 dates
  1. Planning notice published389 days ago
    22 Sept 2025, 13:01 BST
  2. Market engagement378 days ago
    3 Oct 2025, 23:59 BST

    The purpose of this pre-market engagement is to:

    • Understand supplier appetite to bid and barriers that may have prevented bidding previously
    • Help shape the draft specification
    • Explore opportunities for innovation
    • Gather ideas for delivering social value

    Suppliers are invited to complete a short questionnaire. The final list of participating authorities will be confirmed in the tender documentation.

    Deadline for responses: 12:00 (midday) on Friday 3 October 2025

    How to respond: Please request the questionnaire by contacting New Forest District Council procurement team via email: [email protected]

    Important information:

    Participation in this exercise is voluntary and will not affect eligibility to participate in any future procurement.

  3. Next notice expected368 days ago
    13 Oct 2025, 23:59 BST
  4. Tender notice published345 days ago
    5 Nov 2025, 16:58 GMT
  5. Clarification questions by318 days ago
    2 Dec 2025, 12:00 GMT
  6. Admission / appointment period ends313 days ago · period end, not a bid countdown
    7 Dec 2025, 12:00 GMT
  7. Award decision expected by300 days ago
    20 Dec 2025, 23:59 GMT
  8. Assessment summaries sent281 days ago
    9 Jan 2026
  9. Standstill ends269 days ago
    20 Jan 2026, 23:59 GMT
  10. Contract starts199 days ago
    1 Apr 2026, 00:00 BST
  11. Latest notice published190 days ago
    9 Apr 2026, 11:23 BST

Notice history

11 events · 5 releases on Find a Tender · since 22 Sept 2025
  1. Preliminary market engagement notice published
    22 Sept 2025, 13:01 BST
    UK2
  2. Tender notice published
    5 Nov 2025, 16:58 GMT
    UK4
  3. Published value updated
    5 Nov 2025, 16:58 GMT
  4. Status changed to active
    5 Nov 2025, 16:58 GMT
  5. Procurement method changed
    5 Nov 2025, 16:58 GMT
  6. Deadline published: 7 Dec 2025, 12:00 GMT
    5 Nov 2025, 16:58 GMT
  7. Contract award notice published
    9 Jan 2026, 12:08 GMT
    UK6
  8. Status changed to complete
    9 Jan 2026, 12:08 GMT
  9. Contract signature expected
    23 Jan 2026, 23:59 GMT
    scheduled
  10. Contract details notice published
    9 Apr 2026, 11:14 BST
    UK7
  11. Contract details notice published
    9 Apr 2026, 11:23 BST
    UK7
Routine re-releases (5)
  • 2025-11: 1 release · 5 Nov 2025
  • 2025-09: 1 release · 22 Sept 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 12 awards · see the list ↓
Bids received 21 from SMEs
Contracts signed 2latest 8 Apr 2026
Awarded toValueDateStatus
Jade Security Services LtdSME1 Apr 2026 – 31 Mar 2030£1,435,466 inc. VAT9 Jan 2026Awarded

Contracts

  • Contract 1 · Jade Security Services LtdSME

    Signed
    8 Apr 2026
    Value
    £1,435,466 inc. VAT
    Period
    8 Apr 2026 – 31 Mar 2030
    Status
    active
    5 agreed KPIs: All collections made to the agreed schedule · Monies counted, reconciled and banked within 48 hours · All discrepancies between audit tickets, counted and banked monies accounted for in 3 working days …
    • All collections made to the agreed schedule
    • Monies counted, reconciled and banked within 48 hours
    • All discrepancies between audit tickets, counted and banked monies accounted for in 3 working days
    • General responsiveness of Supplier to service issues
    • Daily collection and banking reports provided

  • Contract 2

    Signed
    8 Apr 2026
    Value
    £270,034 inc. VAT
    Period
    8 Apr 2026 – 31 Mar 2030
    Status
    active
    5 agreed KPIs: All collections made to the agreed schedule · Monies counted, reconciled and banked within 48 hours · All discrepancies between audit tickets, counted and banked monies accounted for in 3 working days …
    • All collections made to the agreed schedule
    • Monies counted, reconciled and banked within 48 hours
    • All discrepancies between audit tickets, counted and banked monies accounted for in 3 working days
    • General responsiveness of Supplier to service issues
    • Daily collection and banking reports provided

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2final-stage tenders10—

Contracting authority & participating public bodies

16 public bodies on the notice

New Forest District Council

Contracting authorityPublic authority - sub-central government GB-PPON: PTPC-7449-MJHN Appletree Court, Beaulieu Road, Lyndhurst, South East, SO43 7PAContact email

Other public bodies

Framework contractors & participating bidders

1 commercial party on the notice
  • JADE SECURITY SERVICES LIMITEDFramework contractorGB-COH: 03549438GB-PPON: PQHX-2295-LCZM Greenwood Grovelands Avenue, Wokingham, South East, RG41 5JXContact email

Official documents & specifications (6)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure