Find a TenderAwardedContract details notice

Published 20 Aug 2025, 10:05 BST

Official UK procurement notice

EXHIBITION DISPLAY SHOWCASES · UK public procurement notice

Authority: British Library Board (Central government)·On behalf of: FRASER RANDALL LIMITED

GoodsOpen procedureAbove thresholdSME suitable

Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Recreational, cultural and sporting services (92) Delivery: UKNorth East (UKC)North West (UKD)

+7 more

Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)

Published estimate£175,000£210,000 inc. VAT2.9% below published estimate

Submissions closed 15 Sept 2025awarded 16 Oct 2025

Awarded to Meyvaert

Contract term 6 moends 6 Apr 2026 · starts 6 Oct 2025

What is being bought

Published requirement description

The British Library was seeking suppliers for to procure a suite of brand-new Government Indemnity Scheme compliant display showcases which will be used in our gallery spaces to display our collection items as well as a range of loans borrowed from private collectors and National and International institutions. These cases are to support the delivery of the exhibition programme and provide adequate up to date specs to enable the library to display sensitive and high value collection items.

CPV: Exhibition equipment · Museum-exhibition services

The lotProcurement structure

single lot · value published

Lot #1Awarded 6 moSMEPublished value£175,000

Contract period: 6 Oct 2025 – 6 Apr 2026 (6 mo)Value: £175,000 exc. VAT · £210,000 inc. VAT

Delivery: UKEligibility: SME eligible

39154000 Exhibition equipment 92521100 Museum-exhibition services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 60%Price: 40%

Published sub-criteria (2)

Criterion 2: 60%
Criterion 1: 40%

Published award criteria (2)

Criterion 1
Criterion 2

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 20 Aug 2025, 10:05 BST
Last source update: 28 Nov 2025, 15:01 GMT
Award evaluation window: Submission end – 6 Oct 2025
Authority reference: 002658
FTS notice number: 2025/S 000-050037
Latest notice: Contract details notice (UK7)
Classification (CPV): Exhibition equipmentMuseum-exhibition services
Delivery area: UKNorth East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)
+2 more
South East (UKJ)South West (UKK)
Official registry OCID: ocds-h6vhtk-058af9 Find a Tender

How it was run

Official notice

Run through: Delta eSourcing · Who buys & how to bid on Delta

Public notice page · account needed to bidElectronic submission allowedLanguage: EN

Access & registration note: Free Select account; no DUNS asked at signup

Submission deadline: 15 Sept 2025, 12:00 BST
Clarification deadline: 26 Aug 2025, 23:59 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com ↗

Timeline

20 Aug 2025 → 28 Nov 2025 · 8 dates

Tender notice published
20 Aug 2025, 10:05 BST
Clarification questions by
26 Aug 2025, 23:59 BST
Submission deadline
15 Sept 2025, 12:00 BST
Contract starts380 days ago
6 Oct 2025, 00:00 BST
Award decision expected by379 days ago
6 Oct 2025, 23:59 BST
Assessment summaries sent370 days ago
16 Oct 2025, 00:00 BST
Standstill ends358 days ago
27 Oct 2025, 23:59 GMT
Latest notice published327 days ago
28 Nov 2025, 15:01 GMT

Notice history

5 events · 3 releases on Find a Tender · since 20 Aug 2025

Tender notice published
20 Aug 2025, 10:05 BST
UK4
Contract award notice published
16 Oct 2025, 18:57 BST
UK6
Status changed to complete
16 Oct 2025, 18:57 BST
Contract signature expected
28 Oct 2025, 23:59 GMT
scheduled
Contract details notice published
28 Nov 2025, 15:01 GMT
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £170,0001 award exc. VAT

Bids received 66 from SMEs

Contracts signed 1latest 27 Nov 2025

Awarded to	Value	Date	Status
Meyvaert002658 Exhibition Display Showcases28 Oct 2025 – 30 May 2026	£170,000	16 Oct 2025	Awarded

Contracts

EXHIBITION DISPLAY SHOWCASES · Meyvaert
Signed
27 Nov 2025
Value
£144,901
Period
28 Nov 2025 – 10 Apr 2026
Status
active
No agreed KPIs: Below Threshold

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
6final-stage tenders	6	0	—

Contracting authority & participating public bodies

2 public bodies on the notice

British Library Board

Contracting authorityPublic authority - central government GB-PPON: PCXZ-9362-XQJM 96 Euston Road, London, London, NW1 2DBContact email

Other public bodies

FRASER RANDALL LIMITEDProcuring entitySupported with creation of the Tender documents and EvaluationGB-COH: 11714534GB-PPON: PTGB-1698-QTDJ London, LondonContact email

Bidders & participating suppliers

1 commercial party on the notice

Meyvaert NVAwarded supplierGB-PPON: PCTQ-7112-CQCY Zeilschipstraat 9, Gent, BE, 9000, BEContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender28 Nov 2025, 15:01 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender16 Oct 2025, 18:57 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender20 Aug 2025, 10:05 BST