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Published 5 Dec 2022, 09:43 GMT

Official UK procurement notice

Decorating Materials, Cyclical Decoration & Tenant Options Vouchers

Official notice

Authority: EFFICIENCY EAST MIDLANDS LIMITED (Public body)

Framework agreement3 lotsWorksOpen procedure
Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Construction & Civil Engineering (45) Delivery: UKNorth East (UKC)North West (UKD)
+8 moreYorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)Wales (UKL)
Framework ceiling (notional)£40,000,000total for 3 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 24 Mar 2023awarded 5 May 2023
Lots 3see the lot list below

What is being bought3 lots · detail below

Published requirement description

Efficiency East Midlands Ltd (EEM) is a not for profit consortium set up to drive cost and efficiency savings in the public sector.

Since 2010, EEM and its Members have worked together to deliver comprehensive yet simplified procurement solutions, which offer a wide range of compliant, competitive and high-quality products and services. EEM's vision is to develop a collaborative working approach, which delivers the fullest possible range of organisational, financial and social benefits.

EEM was formed in 2010 with five founding members, all housing providers determined to reap the benefits of collaborative procurement. Our membership has now grown to over 300 public sector organisations including Housing Associations and ALMO's, Local Authorities, NHS Trusts, Education Providers, Emergency Services, Government Agencies and Charities.

EEM also work in collaboration with 3 like-minded procurement consortia - Westworks, South East Consortium and Advantage South West. This means that on behalf of our Members, the Consortiums can utilise each other's Frameworks. The aim is to work together to align processes and practices where possible and provide the best possible service to our combined membership.

This Framework will be available to all members from other consortia but managed by the EEM Team.

EEM are awarding a Decorating Materials, Vouchers and Cyclical Decoration Works Framework to replace our existing Framework which will expire on Friday 23rd April 2022. The Framework will provide EEM Members with a provision for Decorating Materials on a delivery and counter collection basis, non-cash based Voucher or Card schemes and Cyclical Decoration Works to property Exterior and Interiors.

The Framework is split into the following workstream Lots:

  • Lot 1 - Delivery and Counter Collection
  • Lot 2 - Cyclical Interior and Exterior Decoration
  • Lot 3 - Tenant Options Voucher Scheme

Lot 1 has been created to support Members who have a requirement for a supplier of Decoration Materials either delivered or collected. Expected materials will include but not be limited to:

  • Matt Paint, Satin Paint, Gloss Paint, Exterior grade paints for Stone, brick, Metal, Plastic and other finishes
  • Primers and Undercoats
  • Fire retardant paints, Mould resisting paints and other technical paints
  • Wallpapers and wall coverings, adhesives for paper and tile, sealants, grouts and caulks.
  • Decorating tools and sundries

Lot 2 has been created to support EEM Members who have a requirement for external or internal decoration work to residential or commercial properties. This will include but is not limited to:

  • Removing all blistered or defective coatings
  • Rubbing down & Washing down
  • Priming surfaces of various material types
  • Applying multiple coats of different types of paint
  • Removing and replacing glazing putty
  • Sealing & Caulking
  • Applying Varnish systems
  • Washing down with liquid soaps & Fungicidal washes
  • Making Good open holes and defects

Lot 3 has been created to support Members who have a requirement for a non cash based, card or Voucher scheme. This will include an online management system for the distribution of specified decorating materials to Tenants.

CPV: Decoration work · Paint-stripping work · Painting and protective-coating work of structures · Painting work · Painting work of buildings · Painting work of structures · Repainting work · Wallpaper

How this framework works

From the published notice
Bids received
7 bids received · 10 suppliers appointed

Lots and requirements (3)Procurement structure

3 lots · no lot values published · evaluation weights differ by lot
Lot #1Delivery & Counter CollectionCancelled UK, North East +9

Lot 1 has been created to support Members who have a requirement for a supplier of Decoration Materials either delivered or collected. Expected materials will include but not be limited to:

  • Matt Paint, Satin Paint, Gloss Paint, Exterior grade paints for Stone, brick, Metal, Plastic and other finishes
  • Primers and Undercoats
  • Fire retardant paints, Mould resisting paints and other technical paints
  • Wallpapers and wall coverings, adhesives for paper and tile, sealants, grouts and caulks.
  • Decorating tools and sundries
Delivery: UK, North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South West, Wales
Extensions: Contracts may extend for up to five years beyond the life of the FrameworkVariant bids: not allowed
45451000 Decoration work
Lot #2Cyclical Interior & Exterior DecorationCancelled North East, North West +8

Lot 2 has been created to support EEM Members who have a requirement for external or internal decoration work to residential or commercial properties. This will include but is not limited to:

  • Removing all blistered or defective coatings
  • Rubbing down & Washing down
  • Priming surfaces of various material types
  • Applying multiple coats of different types of paint
  • Removing and replacing glazing putty
  • Sealing & Caulking
  • Applying Varnish systems
  • Washing down with liquid soaps & Fungicidal washes
  • Making Good open holes and defects
Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South West, Wales · This Lot has been subdivided into two Geographical regions. Sublot 1 - Midlands Sublot 2 - National The defined geographical regions stated above for Lot 2 represent the needs of our core membership. For clarity the definition for each sub-lot type is provided below: - Sub Lot 1 (Midlands) - this Sub-Lot covers the specific regions (and Counties) stated and will be used as and when Members have a requirement covers multiple regions, it would need to be within one of the defined areas i.e. multiple regions within the Midlands. - Sub Lot 2 (National Coverage) - this lot will be used where a Member owns, manages and maintains properties across multiple regions, i.e. they have properties in West Wales, London and Merseyside for example. It will also be used for any current or new Members that sit outside of Sub-Lot 1 (Midlands) i.e. a new Member based in South Yorkshire.
Extensions: This Framework may extend for a duration of up to five years beyond expiry of the four year termVariant bids: not allowed
39191100 Wallpaper45442100 Painting work45442110 Painting work of buildings45442120 Painting and protective-coating work of structures45442121 Painting work of structures45442180 Repainting work
Lot #3Tenant Options Voucher SchemeCancelled North East, North West +8

Lot 3 has been created to support Members who have a requirement for a non cash based, card or Voucher scheme. This will include an online management system for the distribution of specified decorating materials to Tenants.

Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South West, Wales · This Lot is being offered on a National basis.
Extensions: This Framework may extend for a duration of up to five years beyond the expiry of the four year term of the Framework.Variant bids: not allowed
45451000 Decoration work

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSplit
1 · Delivery & Counter Collection40%60%
2 · Cyclical Interior & Exterior Decoration40%60%
3 · Tenant Options Voucher Scheme100%—
What this means for your bid
  • Price carries 60 points on every lot: a 10% discount moves about 6 points.
  • “Decorating Materials, Cyclical Decoration & Tenant Options Vouchers” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Works
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
5 Dec 2022, 09:43 GMT
Last source update
19 May 2023, 10:05 BST
Award evaluation window
27 Mar 2023 – …
Authority reference
EEM0005
FTS notice number
2023/S 000-014284
Classification (CPV)
Decoration workPaint-stripping workPainting and protective-coating work of structuresPainting workPainting work of buildingsPainting work of structuresRepainting workWallpaper
Delivery area
UKNorth East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)
+3 moreSouth East (UKJ)South West (UKK)Wales (UKL)
Official registry OCID
ocds-h6vhtk-038a82 Find a Tender

Publisher note: The call-off contracts to be awarded pursuant to the framework agreements that have been entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond expiry of the 4-year framework term. Please note that the total potential framework value stated within this notice and each lot is in relation to the full 4-year framework and takes into consideration the lot structure, length of call off contracts and that the EEM membership may grow over the framework lifetime . This framework has been procured by Efficiency East Midlands Ltd (EEM Ltd) on behalf of their members and the other organisations described below as being authorised users. The following contracting authorities will be entitled to agree and award contracts under this framework agreement as authorised users: 1) Any Member of EEM which for the avoidance of doubt currently includes 3 partner consortia Westworks(www.westworks.org.uk), Advantage South West (www.advantagesouthwest.co.uk) and South East Consortium (www.southeastconsortium.org.uk). A full list of current members is available at www.eem.org.uk . 2) Any future member of EEM or our partner consortia and in all cases being an organisation which has applied to join EEM or our partner consortia in accordance with the applicable constitutional documents; 3) An EEM participant being an organisation which is neither a current or EEM member (as defined at 1 above) nor a future member of EEM (as defined at 2 above) based within England and Wales which owns and/ or maintains/manages housing stock in one or more geographic area in which it operates and/or is an NHS Trust (which includes acute trusts, mental health trusts, care service trusts and ambulance trusts) or an organisation, police authority, fire authority, ambulance trust, university, higher/further education college, school or academy or other public sector organisation. Further details regarding the authorised users of this framework can be found within the tender documents.

How it was run

Official notice
Run through: portal not identified
Language: EN
Appointment period ends
24 Mar 2023, 14:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
360 days from the deadline
Bids opened
27 Mar 2023, 08:00 BST
Detailed submission instructions & authority contactsFrom official release

xantive.supplierselect.com ↗

Timeline

20 Jan 2023 → 19 May 2023 · 4 dates
  1. Next notice expected
    20 Jan 2023
  2. Admission / appointment period endsperiod end, not a bid countdown
    24 Mar 2023, 14:00 GMT
  3. Bids opened
    27 Mar 2023, 08:00 BST
  4. Notice published
    19 May 2023, 10:05 BST

Notice history

5 events · 4 releases on Find a Tender · since 10 Feb 2023
  1. Published value updated to £40,000,000
    10 Feb 2023, 16:30 GMT
    was £569,000
  2. Status changed to active
    10 Feb 2023, 16:30 GMT
  3. Procurement method changed
    10 Feb 2023, 16:30 GMT
  4. Deadline published: 24 Mar 2023, 14:00 GMT
    10 Feb 2023, 16:30 GMT
  5. Status changed to complete
    19 May 2023, 10:05 BST
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextII.1.4Efficiency East Midlands Ltd (EEM) is a not for profit consortium set up to drive cost and efficiency savings in the public sector. Since 2010, EEM and its Members have worked together to deliver comprehensive yet simplified procurement solutions, which offer a wide range of compliant, competitive and high-quality products and services. EEM's vision is to develop a collaborative working approach, …Efficiency East Midlands Ltd (EEM) is a not for profit consortium which establishes and manages a range of framework and DPS agreements. Our membership has now grown to 300 public sector organisations including housing associations and ALMO's, Local Authorities, NHS trusts, Education Providers, Blue Light Services, Government Agencies and Charities. EEM have also established a formal collaboration…

The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond expiry of the 4-year framework term. Please note that the total potential framework value stated within this notice is in relation to the full 4-year framework and takes into consideration the lot structure, length of ca…

Routine re-releases (4)
  • 2022-12: 1 release · 5 Dec 2022

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 10admitted to the panel · see the list ↓
Bids received 7
Contracts signed 4latest 5 May 2023

4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Delivery and Counter Collection (National)

    Signed
    5 May 2023
    Value
    —
    Status
    active

  • Cyclical Interior & Exterior Decoration (Midlands)

    Signed
    5 May 2023
    Value
    —
    Status
    active

  • Sublot 2 - Cyclical Interior & Exterior Decoration (National)

    Signed
    5 May 2023
    Value
    —
    Status
    active

  • Tenant Options Vouchers (National)

    Signed
    5 May 2023
    Value
    £0
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
7bids——£25,802 – £70,820

Contracting authority & participating public bodies

EFFICIENCY EAST MIDLANDS LIMITED

Contracting authorityPublic bodyBody governed by public lawGeneral public services GB-COH: 07762614 Unit 3, Maises Way, Alfreton, UK, DE55 2DSContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Royal Courts of JusticeMediation body London
  • The Cabinet OfficeReview contact point London
  • The Royal Court of JusticeMediation bodyReview body London

Framework contractors & participating bidders

11 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria