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ClosedFind a Tender · UK4

Collections Management System Replacement

Buyer: THE HORNIMAN PUBLIC MUSEUM AND PUBLIC PARK TRUST →

Participate on collectionstrust.org.uk ↗External submission platform

BuyerTHE HORNIMAN PUBLIC MUSEUM AND PUBLIC PARK TRUST
StatusClosed
Deadline31 Jan 2026
Value£96,000
Published11 Dec 2025

What is being bought

The Horniman Museum and Gardens (HMG) is seeking to replace its end-of-life collections management system with a new, digital-first solution that will enhance efficiency, transparency, and best practice across its diverse collections and related activities. This project will span three to four years, focusing initially on data migration, followed by phased development and alignment of functions and procedures. The Horniman Museum and Gardens' current collections management system is used to catalogue and manage diverse collections including Natural History, Anthropology, Musical Instruments, Living collections (an aquarium, a butterfly house, a small zoo, the gardens), a Handling Collection, an Archive, and items of value and interest that are not part of any formal collection. The system supports the 21 Spectrum procedures, but only partially. A core objective of this project is to develop new digital first procedures, aligned with and supported by the new system, promoting efficiency, transparency and museum best practice.

Delivery location

UKC, GB · UKD, GB · UKE, GB · UKF, GB · UKG, GB · UKH, GB · UKI, GB · UKJ, GB · UKK, GB

Categories

Industry specific software package 48100000Database and operating software package 48600000Library and archive services 92510000Museum services 92521000

Lot details

Lot 1

No lot description published.

Statusactive
Value£96,000
Contract periodFrom 1 Apr 2026 to 31 Mar 2030

What is included

ItemCategoryQuantity
1Industry specific software package, Database and operating software package, Library and archive services, Museum servicesNot published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 48. The category anchor is Industry specific software package (48100000); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison setProceduresReported bids per procedureNamed award suppliersPrice evidence
Market: CPV division 484,6181 median · 9 average (1,605 of 4,618 with a bid count)1.7 average (1,851 of 4,618 with named award suppliers)Not published
Same buyer0Not publishedNot publishedNot published
Delivery region: UKC2481 median · 3.6 average (93 of 248 with a bid count)1 average (111 of 248 with named award suppliers)Not published
Similar published value (0.5×–2×)2153 median · 3 average (1 of 215 with a bid count)1 average (1 of 215 with named award suppliers)Not published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byNot published
Submission policynotAllowed
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-05dc42
Latest release ID081770-2025
Latest release timestampThu Dec 11 2025 09:48:12 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLhttps://www.find-tender.service.gov.uk/Notice/081770-2025
Tender statusactive
Procurement methodopen
Procurement method detailsBelow threshold - open competition
Main procurement categoryservices
Above thresholdNo
Legal basis2023/54
Tender period: startNot published
Tender period: end2026-01-31T23:59:00Z
Expression of interest deadlineNot published
Enquiry deadline2026-01-19T23:59:00Z
Award period: startNot published
Award period: endNot published
Submission method detailsSubmissions should be made to Jonathan Whitson Cloud at jwhitsoncloud@horniman.ac.uk . Secure SharePoint directories can be made available for the upload of submissions, upon request.
Submission languagesNot published
Electronic catalogue policyNot published
Total tender value£96,000
Tender lots in source1
Tender items in source1
Tender documents in source4
Awards in latest release0
Contracts in latest release0
Parties in latest release1

Notice history

DateEventReference
11 Dec 2025tenderUpdate081770-2025
6 Nov 2025tender071818-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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Complete JSON history (2 releases)
11 Dec 2025 · 081770-2025 · tenderUpdate
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6 Nov 2025 · 071818-2025 · tender
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    "description": "The Horniman Museum and Gardens (HMG) is seeking to replace its end-of-life collections management system with a new, digital-first solution that will enhance efficiency, transparency, and best practice across its diverse collections and related activities. This project will span three to four years, focusing initially on data migration, followed by phased development and alignment of functions and procedures. \nThe Horniman Museum and Gardens' current collections management system is used to catalogue and manage diverse collections including Natural History, Anthropology, Musical Instruments, Living collections (an aquarium, a butterfly house, a small zoo, the gardens), a Handling Collection, an Archive, and items of value and interest that are not part of any formal collection. The system supports the 21 Spectrum procedures, but only partially. A core objective of this project is to develop new digital first procedures, aligned with and supported by the new system, promoting efficiency, transparency and museum best practice.",
    "tenderPeriod": {
      "endDate": "2026-01-31T23:59:59Z"
    },
    "enquiryPeriod": {
      "endDate": "2026-01-19T23:59:59Z"
    },
    "aboveThreshold": false,
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "Submissions should be made to Jonathan Whitson Cloud at jwhitsoncloud@horniman.ac.uk .\nSecure SharePoint directories can be made available for the upload of submissions, upon request.",
    "procurementMethodDetails": "Below threshold - open competition"
  },
  "parties": [
    {
      "id": "GB-COH-02456393",
      "name": "THE HORNIMAN PUBLIC MUSEUM AND PUBLIC PARK TRUST",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI44",
        "country": "GB",
        "locality": "London",
        "postalCode": "SE23 3PQ",
        "countryName": "United Kingdom",
        "streetAddress": "100 London Road"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - central government"
          }
        ]
      },
      "identifier": {
        "id": "02456393",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "name": "Jonathan Whitson Cloud",
        "email": "jwhitsoncloud@horniman.ac.uk",
        "telephone": "+442081613500"
      },
      "additionalIdentifiers": [
        {
          "id": "PZRB-3443-MXPW",
          "scheme": "GB-PPON"
        }
      ]
    }
  ],
  "language": "en",
  "initiationType": "tender"
}