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Published 31 May 2022, 14:58 BST

Official UK procurement notice

Road Safety and Traffic Management Software Licensing and Support

Official notice

Authority: Bournemouth, Christchurch and Poole Council (Local council)·Consortium: 6 public authorities

Framework agreement12 lotsServicesRestricted procedure
Sectors: IT Services & Software (72) Delivery: UKNorth East (UKC2)London (UKI73)
+1 moreSouth West (UKK24)
Framework ceiling (notional)£150,000,000envelope for 12 lots · framework ceiling, not attributable revenue
Submissions closed 11 Nov 2022awarded 1 Apr 2025
Lots 12see the lot list below
Framework period 4 yrsends 31 Jan 2027 · extension options published · starts 1 Feb 2023

What is being bought12 lots · detail below

Published requirement description

Road Safety and Traffic Management Software Licensing and Support

  • Recurrence: There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement date

CPV: Educational software package · Environmental information systems · Facilities management software package · Financial analysis and accounting software package · Financial systems software package · IT services: consulting, software development, Internet and support · Library software package · Procurement software package · Software package and information systems · Software supply services · Software support services

How this framework works

From the published notice
Bids received
9 bids on the busiest of 11 lots · 18 suppliers appointed
Framework period
4 yrs from 1 Feb 2023

Lots and requirements (12)Procurement structure

12 lots · no lot values published · evaluation weights differ by lot
Lot #1Business Application SystemsCancelledRenewal UK, North East +2 4 yrs

Road Safety and Traffic Management Software Licensing and Support. Additional information: Please do not contact any officer/team named on this notice or the documentation. All documentation for this opportunity is available on www.supplyingthesouthwest.org.uk ↗ . Any expressions of interest must be made through this portal unless otherwise instructed. You will need to register on the site to submit a bid. Registering is free of charge.

Contract period: 1 Feb 2023 – 31 Jan 2027 (4 yrs)
Delivery: UK, North East, London, South West · Across Ealing Borough, West London.
Extensions: The Framework Agreement will cover the period 21st February 2023 to 20th February 2025 with the option of 1 x 24 months extension to 20 February 2027, after the initial two years. The first decision to extend the contract period will be taken by the end of November 2024 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 21st February 2023 to 20th February 2027 (subject to an annual review, incorporating price negotiations and KPI performance.) · There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement dateVariant bids: not allowed
48000000 Software package and information systems
Lot #2HR, Payroll and Workforce ManagementCancelledRenewal UK 4 yrs

Lot 2 is for the provision of HR, payroll and workforce software to support the processing and management of people at all stages of the employment lifecycle, using technologies that are currently available and those which will evolve through the lifetime of the Framework.

Contract period: 1 Feb 2023 – 31 Jan 2027 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period 21st February 2023 to 20th February 2025 with the option of 1 x 24 months extension to 20 February 2027, after the initial two years. The first decision to extend the contract period will be taken by the end of November 2024 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 21st February 2023 to 20th February 2027 (subject to an annual review, incorporating price negotiations and KPI performance.) · There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement dateVariant bids: not allowed
48440000 Financial analysis and accounting software package72261000 Software support services72268000 Software supply services
Lot #3Financial and Accounting ManagementCancelledRenewal UK 4 yrs

Lot 3 is for the provision of financial and accounting management software to automate and support the financial and accounting processes, covering the entire report-to-record cycle within an organisation, using technologies that are currently available and those which will evolve through the lifetime of the Framework.

Contract period: 1 Feb 2023 – 31 Jan 2027 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period 21st February 2023 to 20th February 2025 with the option of 1 x 24 months extension to 20 February 2027, after the initial two years. The first decision to extend the contract period will be taken by the end of November 2024 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 21st February 2023 to 20th February 2027 (subject to an annual review, incorporating price negotiations and KPI performance.) · There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement dateVariant bids: not allowed
48442000 Financial systems software package72261000 Software support services72268000 Software supply services
Lot #4Environmental, Street and Waste ManagementCancelledRenewal UK 4 yrs

Lot 4 is for the provision of environment, street and waste management software and systems, using technologies that are currently available and those which will evolve through the lifetime of the Framework.

Contract period: 1 Feb 2023 – 31 Jan 2027 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period 21st February 2023 to 20th February 2025 with the option of 1 x 24 months extension to 20 February 2027, after the initial two years. The first decision to extend the contract period will be taken by the end of November 2024 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 21st February 2023 to 20th February 2027 (subject to an annual review, incorporating price negotiations and KPI performance.) · There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement dateVariant bids: not allowed
72261000 Software support services72268000 Software supply services90714100 Environmental information systems
Lot #5Election Management and Citizen ServicesCancelledRenewal UK 4 yrs

Lot 5 is for the provision of Election Management and Citizen Services software systems, using technologies that are currently available and those which will evolve through the lifetime of the Framework.

Contract period: 1 Feb 2023 – 31 Jan 2027 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period 21st February 2023 to 20th February 2025 with the option of 1 x 24 months extension to 20 February 2027, after the initial two years. The first decision to extend the contract period will be taken by the end of November 2024 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 21st February 2023 to 20th February 2027 (subject to an annual review, incorporating price negotiations and KPI performance.) · There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement dateVariant bids: not allowed
72261000 Software support services72268000 Software supply services
Lot #6Cashless Parking and Traffic ManagementCancelledRenewal UK 4 yrs

Lot 6 is for the provision of cashless parking and traffic management software, using technologies that are currently available and those which will evolve through the lifetime of the Framework.

Contract period: 1 Feb 2023 – 31 Jan 2027 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period 21st February 2023 to 20th February 2025 with the option of 1 x 24 months extension to 20 February 2027, after the initial two years. The first decision to extend the contract period will be taken by the end of November 2024 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 21st February 2023 to 20th February 2027 (subject to an annual review, incorporating price negotiations and KPI performance.) · There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement dateVariant bids: not allowed
72261000 Software support services72268000 Software supply services
Lot #7Library ManagementCancelledRenewal UK 4 yrs

Lot 7 is for the provision of software and systems to manage and automate a library environment of any size, using technologies that are currently available and those which will evolve through the lifetime of the Framework.

Contract period: 1 Feb 2023 – 31 Jan 2027 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period 21st February 2023 to 20th February 2025 with the option of 1 x 24 months extension to 20 February 2027, after the initial two years. The first decision to extend the contract period will be taken by the end of November 2024 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 21st February 2023 to 20th February 2027 (subject to an annual review, incorporating price negotiations and KPI performance.) · There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement dateVariant bids: not allowed
48160000 Library software package72261000 Software support services72268000 Software supply services
Lot #8Procurement and Contract ManagementCancelledRenewal UK 4 yrs

Lot 8 is for the provision of procurement and contract management software, using technologies that are currently available and those which will evolve through the lifetime of the Framework.

Contract period: 1 Feb 2023 – 31 Jan 2027 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period 21st February 2023 to 20th February 2025 with the option of 1 x 24 months extension to 20 February 2027, after the initial two years. The first decision to extend the contract period will be taken by the end of November 2024 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 21st February 2023 to 20th February 2027 (subject to an annual review, incorporating price negotiations and KPI performance.) · There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement dateVariant bids: not allowed
48490000 Procurement software package72261000 Software support services72268000 Software supply services
Lot #9Land, Housing and Property ManagementCancelledRenewal UK 4 yrs

Lot 9 is for the provision of land, housing, and property software, digitising all aspects of management and procurement, using technologies that are currently available and those which will evolve through the lifetime of the Framework.

Contract period: 1 Feb 2023 – 31 Jan 2027 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period 21st February 2023 to 20th February 2025 with the option of 1 x 24 months extension to 20 February 2027, after the initial two years. The first decision to extend the contract period will be taken by the end of November 2024 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 21st February 2023 to 20th February 2027 (subject to an annual review, incorporating price negotiations and KPI performance.) · There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement dateVariant bids: not allowed
48421000 Facilities management software package72261000 Software support services72268000 Software supply services
Lot #10Booking Systems and ManagementCancelledRenewal UK 4 yrs

Lot 10 is for the provision of booking platform software to support workplace management, using technologies that are currently available and those which will evolve through the lifetime of the Framework.

Contract period: 1 Feb 2023 – 31 Jan 2027 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period 21st February 2023 to 20th February 2025 with the option of 1 x 24 months extension to 20 February 2027, after the initial two years. The first decision to extend the contract period will be taken by the end of November 2024 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 21st February 2023 to 20th February 2027 (subject to an annual review, incorporating price negotiations and KPI performance.) · There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement dateVariant bids: not allowed
72261000 Software support services72268000 Software supply services
Lot #11Education Management and Learning SystemsCancelledRenewal UK 4 yrs

Lot 11 is for the provision of software to support the processing and management of student information and learning provisions, through all stages of the student lifecycle, using technologies that are currently available and those which will evolve through the lifetime of the Framework.

Contract period: 1 Feb 2023 – 31 Jan 2027 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period 21st February 2023 to 20th February 2025 with the option of 1 x 24 months extension to 20 February 2027, after the initial two years. The first decision to extend the contract period will be taken by the end of November 2024 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 21st February 2023 to 20th February 2027 (subject to an annual review, incorporating price negotiations and KPI performance.) · There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement dateVariant bids: not allowed
48190000 Educational software package72261000 Software support services72268000 Software supply services
Lot #12Health and Social Care SystemsCancelledRenewal UK 4 yrs

Lot 12 is for the provision of health and social care software to support and deliver joined-up care of individuals across health and social care settings, as well as other functions of social care organisation, using technologies that are currently available and those which will evolve through the lifetime of the Framework.

Contract period: 1 Feb 2023 – 31 Jan 2027 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period 21st February 2023 to 20th February 2025 with the option of 1 x 24 months extension to 20 February 2027, after the initial two years. The first decision to extend the contract period will be taken by the end of November 2024 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 21st February 2023 to 20th February 2027 (subject to an annual review, incorporating price negotiations and KPI performance.) · There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement dateVariant bids: not allowed
72261000 Software support services72268000 Software supply services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSocial valueSplit
1 · Business Application Systems80%20%—
10 · Booking Systems and Management—90%10%
11 · Education Management and Learning Systems—90%10%
12 · Health and Social Care Systems—90%10%
2 · HR, Payroll and Workforce Management—90%10%
3 · Financial and Accounting Management—90%10%
4 · Environmental, Street and Waste Management—90%10%
5 · Election Management and Citizen Services—90%10%
6 · Cashless Parking and Traffic Management—90%10%
7 · Library Management—90%10%
8 · Procurement and Contract Management—90%10%
9 · Land, Housing and Property Management—90%10%
Conditions of participation1
  • Suitability

    Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the Tender Documentation/Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in the ‘Communication’ section of this notice.

What this means for your bid
  • Price carries 20–90 points depending on the lot; most lots put it at 90 points.
  • “Road Safety and Traffic Management Software Licensing and Support” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use the vehicle
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement date

First published
31 May 2022, 14:58 BST
Last source update
17 Apr 2025, 16:46 BST
Award evaluation window
11 Nov 2022 – …
Authority reference
DN771794
FTS notice number
2025/S 000-016050
Classification (CPV)
Educational software packageEnvironmental information systemsFacilities management software packageFinancial analysis and accounting software packageFinancial systems software packageIT services: consulting, software development, Internet and supportLibrary software packageProcurement software packageSoftware package and information systemsSoftware supply services
+1 moreSoftware support services
Delivery area
UKNorth East (UKC2)London (UKI73)South West (UKK24)
Official registry OCID
ocds-h6vhtk-034222 Find a Tender
Contract terms
Performance terms

Please refer to the Framework Agreement Terms and Conditions located in our E-Procurement system. The web address can be found under ‘Procurement Documents’ in the ‘Communication’ Section in this notice.

Review and risk notes
Review procedure

In accordance with Regulation 86 (notices of decisions to award a contract), Regulation 87 (standstill period) and Regulations 91 (enforcement of duties through the Court) of the Public Contracts Regulations 2015 (as amended).

Publisher note: procured as call off agreement process via YPO Framework Agreement under the Assisted Living Solutions, Kitchens & Appliances Framework, Lot 11 – Education Management & Information Systems,

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
11 Nov 2022, 14:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
11 Nov 2022, 14:00 GMT
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/register ↗

Timeline

15 Sept 2022 → 17 Apr 2025 · 5 dates
  1. Next notice expected
    15 Sept 2022, 00:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    11 Nov 2022, 14:00 GMT
  3. Bids opened
    11 Nov 2022, 14:00 GMT
  4. Contract starts
    1 Feb 2023
  5. Notice published
    17 Apr 2025, 16:46 BST

Notice history

11 events · 7 releases on Find a Tender · since 4 Oct 2022
  1. Status changed to active
    4 Oct 2022, 17:49 BST
  2. Procurement method changed
    4 Oct 2022, 17:49 BST
  3. Deadline published: 11 Nov 2022, 14:00 GMT
    4 Oct 2022, 17:49 BST
  4. Status changed to complete
    28 Feb 2023, 17:01 GMT
  5. Procurement method changed
    16 Jan 2024, 11:02 GMT
  6. Buyer details updated
    16 Jan 2024, 11:02 GMT
  7. Status changed to unsuccessful
    5 Sept 2024, 12:41 BST
  8. Buyer details updated
    5 Sept 2024, 12:41 BST
  9. Status changed to complete
    20 Jan 2025, 12:12 GMT
  10. Buyer details updated
    20 Jan 2025, 12:12 GMT
  11. Buyer details updated
    17 Apr 2025, 16:46 BST
Routine re-releases (7)
  • 2024-01: 1 release · 16 Jan 2024
  • 2023-02: 1 release · 28 Feb 2023
  • 2022-10: 1 release · 4 Oct 2022
  • 2022-05: 1 release · 31 May 2022

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 18admitted to the panel · see the list ↓
Bids received 9busiest of 11 lots
Contracts signed 14latest 1 Apr 2025

14 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 11 of these contracts carry the same published figure, £150,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Road Safety and Traffic Management Software Licensing and Support

    Signed
    1 Apr 2025
    Value
    £183,195
    Period
    … – 31 Jan 2027
    Status
    active

  • Contract 001848-2025-1

    Signed
    31 Dec 2024
    Value
    £680,544
    Period
    … – 31 Jan 2027
    Status
    active

  • Contract 001398-2024-1

    Signed
    23 Nov 2023
    Value
    —
    Period
    … – 31 Jan 2027
    Status
    active

  • YPO - 001095 Software Application Solutions

    Signed
    6 Feb 2023
    Value
    ceiling above
    Period
    … – 31 Jan 2027
    Status
    active

  • YPO - 001095 Software Application Solutions

    Signed
    6 Feb 2023
    Value
    ceiling above
    Period
    … – 31 Jan 2027
    Status
    active

  • YPO - 001095 Software Application Solutions

    Signed
    6 Feb 2023
    Value
    ceiling above
    Period
    … – 31 Jan 2027
    Status
    active

  • YPO - 001095 Software Application Solutions

    Signed
    6 Feb 2023
    Value
    ceiling above
    Period
    … – 31 Jan 2027
    Status
    active

  • YPO - 001095 Software Application Solutions

    Signed
    6 Feb 2023
    Value
    ceiling above
    Period
    … – 31 Jan 2027
    Status
    active

  • YPO - 001095 Software Application Solutions

    Signed
    6 Feb 2023
    Value
    ceiling above
    Period
    … – 31 Jan 2027
    Status
    active

  • YPO - 001095 Software Application Solutions

    Signed
    6 Feb 2023
    Value
    ceiling above
    Period
    … – 31 Jan 2027
    Status
    active

  • YPO - 001095 Software Application Solutions

    Signed
    6 Feb 2023
    Value
    ceiling above
    Period
    … – 31 Jan 2027
    Status
    active

  • YPO - 001095 Software Application Solutions

    Signed
    6 Feb 2023
    Value
    ceiling above
    Period
    … – 31 Jan 2027
    Status
    active

  • YPO - 001095 Software Application Solutions

    Signed
    6 Feb 2023
    Value
    ceiling above
    Period
    … – 31 Jan 2027
    Status
    active

  • YPO - 001095 Software Application Solutions

    Signed
    6 Feb 2023
    Value
    ceiling above
    Period
    … – 31 Jan 2027
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Business Application Systems8bids · 1 electronic · 1 from abroad0—£960,000 – £1,010,000
2 · HR, Payroll and Workforce Management6bids———
3 · Financial and Accounting Management9bids———
4 · Environmental, Street and Waste Management5bids———
5 · Election Management and Citizen Services2bids———
7 · Library Management4bids———
8 · Procurement and Contract Management2bids———
9 · Land, Housing and Property Management6bids———
10 · Booking Systems and Management4bids———
11 · Education Management and Learning Systems5bids———
12 · Health and Social Care Systems4bids———
Whole notice———£960,000 – £1,010,000

Contracting authority & participating public bodies

6 public bodies on the notice

Bournemouth Christchurch and Poole Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services BCP Council, Civic Centre, Bourne Avenue, Bournemouth, South West, BH2 6DYContact name, email, phone

Consortium members and other public bodies

  • Association of North East Councils, trading as the North East Procurement Organisation (NEPO)Contracting authority Gateshead, North EastContact email
  • London Borough of Ealing CouncilContracting authorityRegional or local authorityGeneral public services226 6700 70 London, LondonContact name, email, phone
  • London Borough of HillingdonContracting authorityRegional or local authorityGeneral public services Hillingdon, UKContact email
  • North Tyneside CouncilContracting authorityRegional or local authorityGeneral public services North Tyneside, North EastContact name, email, phone
  • YPOContracting authorityCentral purchasing bodyBody governed by public lawGeneral public services Wakefield, Yorkshire & HumberContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview bodyReview contact point London

Framework contractors & participating bidders

23 commercial parties on the notice
Show 13 more suppliers

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria