Official UK procurement notice
WCC Cleaning Consumables 2025
Authority: Warwickshire County Council (Local council)
What is being bought
Published requirement descriptionWarwickshire County Council (the Council) is seeking a supplier that can supply and deliver cleaning consumable products and cleaning equipment to Warwickshire County Council.
Warwickshire County Council (WCC) provide cleaning services to multiple WCC buildings and therefore distribute cleaning consumables and Janitorial goods across Warwickshire. We are looking for a supplier who can provide all the required cleaning materials & cleaning equipment's as described within the product list document and wish to consolidate and standardise the product list to improve quality and make savings.
- The authority expects to re-tender this requirement around 1 Mar 2029, 23:59 GMT.
- How the procedure runs: The competitive flexible procedure is described in full in the tender documentation which can be accessed via https://in-tendhost.co.uk/csw-jets/aspx/Home
CPV: Cleaning and polishing products
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£220,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Non-Cost: 45%
- Cost: 45%
- Social Value: 10%
Published award criteria (3)
- Non-Cost
- Cost
- Social Value
- Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 45 of 100: the paper moves it further than the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 Mar 2029
- First published
- 23 May 2025, 10:30 BST
- Last source update
- 13 Mar 2026, 11:37 GMT
- Award evaluation window
- Submission end – 18 Jul 2025
- Authority reference
WCC 22404- FTS notice number
2025/S 000-025841- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-052107Find a Tender- Contract terms summary
Please refer to the tender documents.
- How it runs
The competitive flexible procedure is described in full in the tender documentation which can be accessed via in-tendhost.co.uk/csw-jets/aspx/Home ↗
- Risks
The satisfactory performance of the contract may be jeopardised by the following risks, which by their nature, are unable to be addressed in the contract as awarded:
- The changing needs and requirements of the Council and the changing demands placed on the Council by its customers. increases or decreases in funding - such as reductions or additions in budget allocations as part of the Council's budget setting processes, or as a consequence of additional funding streams which were unknown at the time of awarding the contract, but which are provided to increase the volume and scope of services delivered
- Changes in legislation or national guidance
- The identification of additional service recipients, not originally captured by the scope of the contract
- Opportunities offered by emerging/new technologies and/or products.
How it was run
Official notice- Submission deadline
- 24 Jun 2025, 12:00 BST
- Clarification deadline
- 17 Jun 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Applicants are required to answer all of the questions and return their completed response by:-
no later than Tuesday 24th June 2025 at 12 Noon via in-tendhost.co.uk/csw-jets/aspx/Home ↗.
Your tender return must be submitted via the E-tendering portal. You will not be able to upload your tender after the deadline detailed above. Applicants are advised that if their tender response is only partially uploaded within the E-tendering portal by the closing date and time then the system will lock them out and they will not be able to complete their document upload. The Council reserves the right to only evaluate documents received within the E-tendering portal by the closing date and time and applicants are advised that a partial upload is unlikely to be successful. Applicants are therefore recommended to upload their full tender response well in advance of the closing date and time.
If you are experiencing any difficulties with your upload you must contact the Council well in advance of the closing date and time
The procurement documents are available for unrestricted and full direct access, free of charge, at
in-tendhost.co.uk/csw-jets/aspx/Home ↗
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Timeline
23 May 2025 → 13 Mar 2026 · 8 dates- Tender notice published23 May 2025, 10:30 BST
- Clarification questions by17 Jun 2025, 12:00 BST
- Submission deadline24 Jun 2025, 12:00 BST
- Award decision expected by18 Jul 2025, 23:59 BST
- Contract starts29 Aug 2025, 00:00 BST
- Assessment summaries sent380 days ago8 Oct 2025, 00:00 BST
- Standstill ends367 days ago20 Oct 2025, 23:59 BST
- Latest notice published223 days ago13 Mar 2026, 11:37 GMT
Notice history
5 events · 3 releases on Find a Tender · since 23 May 2025- Tender notice published23 May 2025, 10:30 BSTUK4
- Contract award notice published9 Oct 2025, 08:14 BSTUK6
- Status changed to complete9 Oct 2025, 08:14 BST
- Contract signature expected21 Oct 2025, 23:59 BSTscheduled
- Contract details notice published13 Mar 2026, 11:37 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lyreco UK Limited22 Oct 2025 – 22 Oct 2027 · up to 22 Oct 2029Extensions: The initial term of the contract will be 2 years with a possible maximum extension of 24 months. · Options: The Council reserves the right to make additional purchases during the contract that fall under the category of cleaning consumables. | £350,000 | 8 Oct 2025 | Awarded |
Contracts
Contract 1 · Lyreco UK Limited
- Signed
- 21 Oct 2025
- Value
- £350,000
- Period
- 22 Oct 2025 – 22 Oct 2027 · up to 22 Oct 2029 with extensions
- Status
- active
- Extensions
- The initial term of the contract is 2 years with a possible further extension of up to an additional 24 months
- Options
- The contract allows for other items to be bought relating to Cleaning Consumables
5 agreed KPIs: Opertional · Delivery on time · Fault rectification …
- Opertional
- Delivery on time
- Fault rectification
- Invoicing accuracy
- DELIVERY OF TENDERED SOCIAL VALUE COMMITMENTS
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 7final-stage tenders · 17 at stage one | 4 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- LYRECO UK LIMITEDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender