Official UK procurement notice
TWBC Property Term Contract 2027 - Lots 3A, 3B, 3C & 4 (Mechanical, HVAC, Water Hygiene & Lift Maintenance)
Authority: Tunbridge Wells Borough Council (Local council)
What is being bought4 lots · detail below
Published requirement descriptionTunbridge Wells Borough Council (TWBC) is looking to procure for Planned Maintenance (PPM), Statutory Compliance, Emergency Call Out, Responsive Repairs and Minor Building Maintenance Works to Council buildings throughout the Borough.
The tender consists of 4 specialist Lots.
The lots are as Follows:
Lot 3A (Heating and Mechanical), Lot 3B (HVAC Controls and Renewables), Lot 3C (Water Hygiene and Specialist Water systems), Lot 4 (Lift Maintenance).
There is no restriction on how many of these lots that can be bid for, and also irrespective of any other lots already held.
For more information about this opportunity, please visit the eSourcing portal at:
https://www.kentbusinessportal.org.uk/tenders/UK-UK-Tunbridge-Wells:-Lifts./UJPXE8BU99
To respond to this opportunity, please click here:
https://www.kentbusinessportal.org.uk/respond/UJPXE8BU99
- How the procedure runs: Stage 1 - Invitation to Tender Stage 2 - Optional stage of value engineering
CPV: Air-conditioning installations · Electrical installation work of heating and other electrical building-equipment · Facility related sanitation services · Heating-plant repair and maintenance work · Laboratory services · Lift installation work · Lift-maintenance services · Lifts · Mechanical installations · Monitoring and control services · Parts of lifts · Repair and maintenance services
Lots and requirements (4)Procurement structure
4 lots · all with a published value (£2,760,000 together) · evaluation weights differ by lotLot #1Lift MaintenanceRenewalPublished value£360,000
- Value
- £360,000 exc. VAT · £360,000 inc. VAT
- Extensions
- The Council is issuing this tender to select a suitable Contractor to provide maintenance services for each individual lot for an initial period of 5 years, with possible yearly extensions for a further 5 years (5+1+1+1+1+1).
Award criteria (2)
Published sub-criteria (2)
- Quality — 70%
- Cost — 30%
Lot #2Heating and General MechanicalRenewalPublished value£960,000
- Value
- £960,000 exc. VAT · £960,000 inc. VAT
- Extensions
- The Council is issuing this tender to select a suitable Contractor to provide maintenance services for each individual lot for an initial period of 5 years, with possible yearly extensions for a further 5 years (5+1+1+1+1+1).
Award criteria (2)
Published sub-criteria (2)
- Quality — 70%
- Cost — 30%
Lot #3HVAC Controls & RenewablesRenewalPublished value£960,000
- Value
- £960,000 exc. VAT · £960,000 inc. VAT
- Extensions
- The Council is issuing this tender to select a suitable Contractor to provide maintenance services for each individual lot for an initial period of 5 years, with possible yearly extensions for a further 5 years (5+1+1+1+1+1).
Award criteria (2)
Published sub-criteria (2)
- Quality — 70%
- Cost — 30%
Lot #4Water Hygiene & Specialist Water SystemsRenewalPublished value£480,000
- Value
- £480,000 exc. VAT · £480,000 inc. VAT
- Extensions
- The Council is issuing this tender to select a suitable Contractor to provide maintenance services for each individual lot for an initial period of 5 years, with possible yearly extensions for a further 5 years (5+1+1+1+1+1).
Award criteria (2)
Published sub-criteria (2)
- 70 — 70%
- Cost — 30%
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits — there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 2 · Heating and General Mechanical | 70% | 30% | |
| 3 · HVAC Controls & Renewables | 70% | 30% | |
| 4 · Water Hygiene & Specialist Water Systems | 70% | 30% | |
| 1 · Lift Maintenance | 70% | 30% |
No conditions of participation were published on the notice; check the tender documents.
Competition analysis · published record, not a forecast of who will bid
How Tunbridge Wells Borough Council buys Lifting and handling equipment (CPV 4241) — and who usually turns up
Tunbridge Wells Borough Council’s own published record, next to the South East England market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Lifting and handling equipment (CPV 4241) →
How the contest usually goes
Left: this authority. Right: the market where the work is delivered. Bids and award-vs-estimate pairs are per lot, from contested contracts only — direct awards (including PA 2023 transparency notices) report one bid by definition and are left out. On Procurement Act 2023 notices the count is the tenders assessed at the final stage, not every submission received; pairs compare like with like (VAT-exclusive, or VAT-inclusive on both sides). Empty means nothing was published, not filled in from elsewhere.
Tunbridge Wells Borough Council
contract notices in 36 months: 1 in CPV 4241 · 1 in division 42 · 33 in all categories
i
How many companies usually bid for work like this.
Middle value of published bid counts, one per lot, for this buyer or this region in the same sector.
Based on this buyer’s tenders in all categories, last 36 months: 29 lots. 15 lots are from Procurement Act 2023 notices (bids assessed, middle 2) and 14 from older notices (bids received, middle 2).
Nothing is filled in from UK-wide numbers. An empty tile means nothing usable was published.
i
How often only one company bid.
Share of lots that received exactly one bid, on the same competitions as the bids figure.
Based on this buyer’s tenders in all categories, last 36 months: 29 lots.
High means a thin market or an incumbent that is hard to beat.
i
Do awards for work like this land above or below the estimate.
Estimate against award per lot, for this buyer or this region in the same sector.
Based on this buyer’s tenders in all categories, last 36 months: 6 pairs.
A past pattern, not a price to bid.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Based on this buyer’s tenders in all categories, last 36 months: 14 notices.
Only decided tenders count, so slow ones still waiting are not in.
i
How often this buyer changes a notice after publishing it.
Middle number of amendments per notice. Deadline extensions and corrections both count.
Based on this buyer’s tenders in all categories, last 24 months: 32 notices.
i
How often this buyer awards without a competition.
Direct or limited awards as a share of its notices that say which procedure was used. These routes are legal in defined cases. This is just the record.
Based on this buyer’s tenders in all categories, last 36 months: 33 notices.
South East England · Lifting and handling equipment (CPV 4241)
contract notices delivered in South East England in 36 months: 38 in CPV 4241 (33 competed, 3 route not published) · 198 in division 42 (148 competed, 34 route not published) · the notice publishes no delivery location, so the authority’s registered region is used
i
How many companies usually bid for work like this.
Middle value of published bid counts, one per lot, for this buyer or this region in the same sector.
Based on this region’s tenders in this sector (CPV 4241), last 36 months: 11 lots. 6 lots are from Procurement Act 2023 notices (bids assessed, middle 3) and 5 from older notices (bids received, middle 10).
Nothing is filled in from UK-wide numbers. An empty tile means nothing usable was published.
i
How often only one company bid.
Share of lots that received exactly one bid, on the same competitions as the bids figure.
Based on this region’s tenders in this sector (CPV 4241), last 36 months: 11 lots.
High means a thin market or an incumbent that is hard to beat.
i
Do awards for work like this land above or below the estimate.
Estimate against award per lot, for this buyer or this region in the same sector.
Based on this region’s tenders in this sector (CPV 4241), last 36 months: 6 pairs.
A past pattern, not a price to bid.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Based on this region’s tenders in this sector (CPV 4241), last 36 months: 7 notices.
Only decided tenders count, so slow ones still waiting are not in.
i
How much of this market goes to small and medium firms.
SME bidders where buyers published the split, otherwise SME winners.
Based on this region’s tenders in this sector (CPV 4241), last 36 months: 10 lots.
i
How much work like this goes to companies based in the delivery region.
Awards in this category delivered here where the winner’s registered address is in the region.
Based on this region’s tenders in this sector (CPV 4241), last 36 months: 13 awards.
Registered address, so a national firm with a local branch counts as outside.
i
Where this tender’s estimate would land if the usual pattern repeats.
We apply the buyer’s usual movement between estimate and award (or the region’s) to the estimate on this notice.
This notice gives one total for several lots, so we show the percentage but do not turn it into pounds.
A benchmark, not a price to bid.
Coverage and what to read with care
- Each tile explains itself. The on a figure says what it is, how it is counted and which scope this notice’s own record came from (class, division, all categories, or the authority’s 24-month row). The two columns are never blended and nothing is filled from a UK-wide figure; an empty tile means the source published nothing usable. Long form: Methodology.
- Coverage. Roughly 40 % of notices publish a bid count; about half publish an ITL1 delivery location, so the market column reads the authority’s registered region when the notice has none (labelled). About 30 % of award-vs-estimate pairs are exact matches — the buyer published the award at the estimate. n is on every figure; a thin sample is muted, never hidden.
- “Match” and “relevance” are model scores from the nightly matcher, not published facts. Find a Tender does not publish who is bidding. Never shown: contact details, payment behaviour, or a recommended price.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Open for tender
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 24 Sept 2026, 14:13 BST
- Last source update
- 24 Sept 2026, 14:13 BST
- Award evaluation window
- Submission end — 31 Oct 2026, 23:59 GMT
- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-077996Find a Tender
- How it runs
- Stage 1 - Invitation to Tender Stage 2 - Optional stage of value engineering
How to participate & submission route
Official notice Submit via ProContract (Due North)- Expression of interest (EOI)
- —
- Tender submission deadline
- 19 Oct 2026, 12:00 BST
- Clarification deadline
- 12 Oct 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
5 published dates · Europe/London- Tender notice published1 day ago24 Sept 2026, 14:13 BST
- Clarification questions byin 17 days12 Oct 2026, 12:00 BST
- Submission deadlinein 24 days19 Oct 2026, 12:00 BST
- Award decision expected byin 37 days31 Oct 2026, 23:59 GMT
- Contract startsin 98 days1 Jan 2027, 00:00 GMT
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Notice history
1 event · 1 release on Find a Tender- Tender notice published24 Sept 2026, 14:13 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Conflict of interest declarationNot published
Notices published for this procedure
- Tender notice Tender notice on Find a Tender