Official UK procurement notice
TRST3090 - Secretariat for UKRLG and PIARC
Authority: Department for Transport (Central government)·Consortium: 10 public authorities
What is being bought
Published requirement descriptionThe Department for Transport intends to let a contract for the ongoing provision of Secretariat for the UK Roads Leadership Group (UKRLG) and the World Road Association’s UK National Committee (PIARC UK). PIARC UK is part of the World Road Association (PIARC) based in Paris.
Under the new contract, the Secretariat will:
Promote UKRLG and PIARC’s work across the UK road sector.
Share achievements, insights and lessons learned from the UK road sector internationally.
Provide administrative support to UKRLG, PIARC UK and coordinate input with PIARC General Secretariat.
CPV: Advertising and marketing services · Advertising services · Business and management consultancy and related services
How this dynamic market works
From the published notice- Type
- Dynamic market
- Bids received
- 8 bids received · 9 suppliers appointed
- Market period
- 7 yrs 11 mo from 27 Mar 2023
The lotProcurement structure
single lot · value publishedLot #1PIARC (Permanent International Association of Road Congresses also known as the World…CancelledRenewalPublished value£2,600,000,000
PIARC (Permanent International Association of Road Congresses also known as the World Road Association) was first held in Paris in 1908. It brings together the road administrations of 121 governments and has members − individuals, companies, authorities, and organisations – in over 140 countries. The aim of PIARC is to identify, develop, and promulgate policy and practices that contribute to safer and more efficient management and use of roads and road transport systems. It is the leading international forum for analysis and discussion of roads matters. PIARC’s work is mostly undertaken through a series of Technical Committees and Task Forces over a four-year work cycle where the UK is one of the leading participants – bringing expertise from across private and public sectors. The UK is an active and leading member of PIARC.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality: 70
- Social Value: 10
- Price: 20
- Suitability
Agencies will be assessed on their response to the selection criteria in their request to participate for a place on the RM6124 Communications Marketplace DPS Agreement. The registration bid pack and registration details can be accessed via the following URL address
supplierregistration.cabinetoffice.gov.uk/dps ↗
and clicking on Communications Marketplace
Please read the DPS Needs document first for a full overview of the registration process and read the instructions carefully. To register for the RM6124 Communications Marketplace please select the ‘Access as a Supplier’ link which can be located at the URL address above. An example of how to register for the DPS platform can be found at the following youtube generic guide
Please note that to register you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. The procurement will be managed electronically via CCS. The value provided in Section II.1.5) is only an estimate. We cannot guarantee to suppliers any business through this DPS Agreement. This procurement offering does not guarantee any minimum spend and there will be no form of exclusivity or volume guarantee under this DPS. As part of this contract notice the bid pack and the following documents can be accessed at the link provided below:
- Contract notice authorised customer list.
- Rights…
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
- “TRST3090 - Secretariat for UKRLG and PIARC” is a dynamic market: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Dynamic market
- Who may use the vehicle
- Any qualifying supplier may apply while the market is open
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 4 Aug 2021, 22:45 BST
- Last source update
- 9 Oct 2026, 17:46 BST
- Authority reference
TRST3090- FTS notice number
2026/S 000-095858- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02d0ffFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Associated Contracts Finder Notice was published on 10th September 2025 - Procurement reference: CF-3186000D0O000000rwimUAA
How it was run
Official notice- Admission period ends
- 23 Feb 2029
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
Timeline
27 Mar 2023 → 23 Feb 2029 · 3 dates- Contract starts27 Mar 2023, 00:00 BST
- Notice published5 days ago9 Oct 2026, 17:46 BST
- Today15 Oct 2026
- Admission / appointment period endsperiod end, not a bid countdown23 Feb 2029
Notice history
20 events · 15 releases on Find a Tender · since 28 Mar 2023- Buyer details updated28 Mar 2023, 13:47 BST
- Buyer details updated27 Sept 2023, 09:53 BST
- Status changed to active12 Jan 2024, 15:14 GMT
- Deadline moved to 4 Sept 202712 Jan 2024, 15:14 GMT+729 days · was 5 Sept 2025
- Buyer details updated12 Jan 2024, 15:14 GMT
- Status changed to complete29 Jan 2024, 14:14 GMT
- Buyer details updated29 Jan 2024, 14:14 GMT
- Buyer details updated2 Jul 2024, 09:54 BST
- Buyer details updated8 Nov 2024, 11:59 GMT
- Status changed to active6 Mar 2026, 13:28 GMT
- Deadline moved to 23 Feb 20296 Mar 2026, 13:28 GMT+538 days · was 4 Sept 2027
- Buyer details updated6 Mar 2026, 13:28 GMT
- Status changed to complete27 Mar 2026, 13:46 GMT
- Buyer details updated27 Mar 2026, 13:46 GMT
- Procurement method changed7 Apr 2026, 11:02 BST
- Buyer details updated7 Apr 2026, 11:02 BST
- Procurement method changed14 Apr 2026, 15:03 BST
- Buyer details updated14 Apr 2026, 15:03 BST
- Procurement method changed9 Oct 2026, 17:46 BST
- Buyer details updated9 Oct 2026, 17:46 BST
Routine re-releases (15)
- 2026-03: 2 releases · 6 Mar 2026, 27 Mar 2026
- 2024-11: 1 release · 8 Nov 2024
- 2024-07: 1 release · 2 Jul 2024
- 2024-01: 2 releases · 12 Jan 2024, 29 Jan 2024
- 2023-11: 1 release · 29 Nov 2023
- 2023-09: 1 release · 27 Sept 2023
- 2023-03: 1 release · 28 Mar 2023
- 2022-07: 1 release · 28 Jul 2022
- 2022-05: 1 release · 31 May 2022
- 2021-08: 1 release · 4 Aug 2021
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast12 suppliers are admitted to this dynamic market without individual award values or dates, see the supplier list below.
Contracts
TRST3090 - Secretariat for UKRLG and PIARC
- Signed
- 9 Oct 2026
- Value
- £415,000
- Period
- … – 23 Feb 2029
- Status
- active
Contract 033846-2026-1
- Signed
- 8 Apr 2026
- Value
- £232,800
- Period
- … – 23 Feb 2029
- Status
- active
TATE3049 - Graphic Design Services 2026
- Signed
- 7 Apr 2026
- Value
- £100,000
- Period
- … – 23 Feb 2029
- Status
- active
Contract 028555-2026-1
- Signed
- 3 Sept 2025
- Value
- £300,000
- Period
- … – 23 Feb 2029
- Status
- active
Contract 036231-2024-1
- Signed
- 25 Sept 2024
- Value
- —
- Period
- … – 23 Feb 2029
- Status
- active
Contract 020038-2024-1
- Signed
- 10 Jun 2024
- Value
- £123,503
- Period
- … – 23 Feb 2029
- Status
- active
Contract 002928-2024-1
- Signed
- 16 Jan 2024
- Value
- —
- Period
- … – 23 Feb 2029
- Status
- active
Contract 028459-2023-1
- Signed
- 29 Mar 2023
- Value
- —
- Period
- … – 23 Feb 2029
- Status
- active
Powered by Data Campaign
- Signed
- 29 Mar 2023
- Value
- £539,005
- Period
- … – 23 Feb 2029
- Status
- active
- Change Increase in contract value and term., Need for additional works, services or supplies by the original contractor/concessionaire: Publication of additional media content.
Contract 008967-2023-1
- Signed
- 24 Oct 2022
- Value
- £841,315
- Period
- … – 23 Feb 2029
- Status
- active
Contract 020662-2022-1
- Signed
- 27 Jul 2022
- Value
- £82,700
- Period
- … – 23 Feb 2029
- Status
- active
Contract 015147-2022-1
- Signed
- 19 May 2022
- Value
- £308,333
- Period
- … – 23 Feb 2029
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| PIARC (Permanent International Association of Road Congresses also known as the World… | 8bids · 8 electronic · 8 from abroad | 8 | — | £943,000 – £943,000 |
| Whole notice | — | — | — | £841,315 – £841,315 |
Contracting authority & participating public bodies
8 public bodies on the noticeConsortium members and other public bodies
- Care Quality CommissionContracting authorityBody governed by public lawHealth
- Crown Commercial ServiceContracting authorityCentral purchasing bodyMinistry or any other national or federal authority, including their regional or local subdivisionsPublic Procurement
- Crown Prosecution ServiceContracting authorityMinistry or any other national or federal authority, including their regional or local subdivisionsPublic order and safety
- NHS Business Services AuthorityContracting authorityReview bodyNational or federal agency/officeHealth
- NHS EnglandContracting authorityBody governed by public lawHealth
- Secretary of State for Health and Social Care acting as part of the Crown through UK Health Security AgencyContracting authorityMinistry or any other national or federal authority, including their regional or local subdivisionsHealth
- The Minister for the Cabinet Office acting through Crown Commercial ServiceContracting authorityCentral purchasing bodyMinistry or any other national or federal authority, including their regional or local subdivisionsPublic Procurement
Dispute resolution & review bodies
- High CourtReview body
- High Court (Technology and Construction Court)Review body
- High Court of England and WalesReview body
- Procurement Compliance & OversightMediation bodyReview body
Suppliers admitted to the dynamic market
10 commercial parties on the notice- Barley Communications LimitedAdmitted to the market
- Bray Leino LimitedAdmitted to the market
- C21 Creative Communications LimitedAdmitted to the market
- Definition Group LimitedAdmitted to the market
- Engine Partners UK LLPAdmitted to the market
- Engine Partners UK LLPAdmitted to the market
- GraylingAdmitted to the market
- LOCAL COUNCIL ROADS INNOVATION GROUP CICAdmitted to the market
- OnclusiveAdmitted to the market
- WESTHILL GROUP LIMITEDAdmitted to the market
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria
- Economic and financial selection criteria
- Technical selection criteria
- Economic and financial selection criteria
- Technical selection criteria