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Official procurement procedure

Travel Management Service

Travel agency and similar services
North East (UKC)
North West (UKD)
Yorkshire & Humber (UKE)
East Midlands (UKF)
Published value
£100,000
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Sheffield Hallam University: "Travel Management Service". Published status: planning. Published value: £100,000. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthoritySheffield Hallam UniversityScope & CategoriesNot publishedSubmission Window
planning
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)£100,000
Bidder Intelligence · Authority Profile: Sheffield Hallam University
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Sheffield Hallam University. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
3.7Bids / Report
59.7% of reports have one bid
Supplier ConcentrationModerate Concentration
KITLOCKER.COM LIMITEDTop vendor: 45.2% of attributable value
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 89 active published awards; 62 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers With This Authority:
Supplier NameHistoric AwardsAttributable GBP Value
KITLOCKER.COM LIMITED1 win£290,602
JISC SERVICES LIMITED1 win£148,491
Digital Energy Group Limited1 win£116,640
APOGEE CORPORATION LIMITED1 win£56,678
COUNTER CONTEXT LIMITED1 win£15,520
Procedure terms
Contracting AuthoritySheffield Hallam University
Procedure methodNot published
Procurement categoryNot published
Statusplanning
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published30 Mar 2026, 19:58 BST
Last source update30 Mar 2026, 19:58 BST
Recurring procurementNot published
ClassificationTravel agency and similar services
Delivery area
North East (UKC)
North West (UKD)
Yorkshire & Humber (UKE)
East Midlands (UKF)
OCIDocds-h6vhtk-067868
What is being bought
The University requires a Travel Management Company (TMC) to deliver a comprehensive travel management service supporting both staff and student travel across a wide range of academic, research, and operational activities. This requirement forms part of the University's wider objective to implement a travel management service that improves the overall booking experience, enhances visibility and control of travel activity and expenditure, and strengthens the support available to travellers. The TMC will be expected to provide an end-to-end travel management solution that includes: Booking flights, rail, ground transportation, accommodation, and associated travel services Supporting both individual and group travel requirements for staff and students Providing intuitive online booking tools alongside assisted booking support for complex itineraries Ensuring compliance with University travel policies, approval workflows, and financial controls Negotiating competitive rates and delivering demonstrable value for money Providing responsive support for last-minute changes, disruptions, and emergency situations Supporting the University's duty of care obligations, including traveller tracking and risk management Delivering comprehensive management information and reporting to support monitoring, analysis, and continuous improvement of travel activity and spend Travel is a key enabler of the University's teaching, research, and student experience. Staff travel supports conferences, research collaboration, and operational activity, while student travel underpins field trips, placements, and academic programmes. The Authority anticipates that travel management services will be delivered through a transaction-based or percentage fee model,
What changed
From the official release history
  1. Published value updated to £100,000
    30 Mar 2026, 19:58 BST
  2. Status changed to planning
    30 Mar 2026, 19:58 BST
  3. Official notice release published
    30 Mar 2026, 19:58 BST
  4. Buyer information updated
    30 Mar 2026, 19:58 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    planning
    Published valueNot published
    The source published no individual title or description for this lot.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Pipeline notice
    30 Mar 2026, 19:58 BST
  2. Procedure published
    30 Mar 2026, 19:58 BST
  3. engagement
    15 Apr 2026, 23:59 BST · scheduled
    The University is conducting a Preliminary Market Engagement (PME) to gather market insight and inform the development of a future Travel Management Service for staff and students. This engagement allows suppliers to: Share expertise, service models, and innovations Provide feedback on the proposed service scope Highlight best practices in travel management The University will also engage internal stakeholders to ensure the service reflects user needs and addresses current challenges. Feedback from this process will be used to: Refine requirements Design a service that is efficient, compliant, and user-focused This is not a call for competition and will not be used to evaluate suppliers. Further details and invitations will be shared with suppliers who register their interest. Submission of Expressions of Interest Suppliers wishing to participate should register their interest through the University's procurement portal. https://in-tendhost.co.uk/sheffieldhallamuniversity/aspx/Home Upon registration, suppliers will be given access to the PME documentation and any supporting materials. Clarification Questions and Feedback Suppliers may submit clarification questions and feedback through the procurement portal by the stated deadline in the PME document. Responses to clarification questions may be shared with all participating suppliers to ensure transparency. Important Notice This engagement exercise is being undertaken in accordance with the principles of the Procurement Act 2023 and does not constitute a formal call for competition. Participation in this exercise will not influence the evaluation of any future procurement process.
Commercial outcome and competition
AwardsNo award published
ContractsNo contract published
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

Sheffield Hallam University

Contracting authority GB-UKPRN-10005790
View buyer profile

  • Sheffield Hallam University
    buyer

    GB-PPON: PVMW-4512-JZYY · GB-UKPRN: 10005790
    City Campus, Sheffield, UKE32, S1 1WB, GB
    strategicprocurement@shu.ac.uk
Documents (1)
Official links; attachments are not copied
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleNot published