Official UK procurement notice
The Provision of a Managed Call Conferencing Service
Authority: Health and Safety Executive (Central government)
The Health and Safety Executive's (HSE) Executive Committee hold monthly Town Hall events for all HSE staff to join. They want to provide all staff with the ability to join whether they are in the office, at home, or offsite at duty holder premises.
What is being bought
Published requirement descriptionThe Health and Safety Executive's (HSE) Executive Committee hold monthly Town Hall events for all HSE staff to join. They want to provide all staff with the ability to join whether they are in the office, at home, or offsite at duty holder premises. For frontline staff working offsite, the option is to join via mobile phone, and the Executive Committee want this option to remain.
HSE requires a Call-Off managed conference service to deliver its Virtual Town Hall (VTH) Events. HSE requires a standalone call conferencing event provider to deliver this service, to enable HSE staff to dial in from anywhere using a mobile phone.
HSE's Requirement is for a telephone hosted solution, that has an operator to manage the calls. The solution cannot be internet based.
CPV: Telecommunications services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£330,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality: 60%
- Commerical: 30%
- Social Value: 10%
Published award criteria (3)
- Quality
- Social Value
- Commerical
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 17 Sept 2026, 15:13 BST
- Last source update
- 6 Oct 2026, 12:31 BST
- Award evaluation window
- Submission end – 17 Nov 2026
- Authority reference
HSE/T4864- FTS notice number
2026/S 000-094227- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0774a3Find a Tender
How it was run
Official notice- Submission deadline
- 3 Nov 2026, 13:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
All tender documents are available via the HSE In-Tend supplier e-procurement portal.
All responses and requests for clarification must be submitted via the portal.
Registration is free of charge and can be completed via the following link:
Timeline
17 Sept 2026 → 1 Dec 2026 · 6 dates- Planning notice published47 days ago17 Sept 2026, 15:13 BST
- Market engagement39 days ago24 Sept 2026, 23:59 BST
No action is required from potential bidders.
This notice is to inform the market of a future requirement that will shortly be advertised via the Find-a-Tender service.
- Tender notice published28 days ago6 Oct 2026, 12:31 BST
- Submission deadline6h ago3 Nov 2026, 13:00 GMT
- Today3 Nov 2026
- Award decision expected byin 14 days17 Nov 2026, 23:59 GMT
- Contract startsin 27 days1 Dec 2026
Notice history
5 events · 2 releases on Find a Tender · since 17 Sept 2026- Preliminary market engagement notice published17 Sept 2026, 15:13 BSTUK2
- Tender notice published6 Oct 2026, 12:31 BSTUK4
- Status changed to active6 Oct 2026, 12:31 BST
- Procurement method changed6 Oct 2026, 12:31 BST
- Deadline published: 3 Nov 2026, 13:00 GMT6 Oct 2026, 12:31 BST
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender