We are seeking to procure a partner to provide our schools as detailed in the tender document with a lettings solution for the community use of our facilities outside of school hours. The tender is split into 2 lots. Lot 1 is for the provision of a booking system and payments collection system and lot 2 is the booking and payments collections along with a marketing service to maximise income levels for the school.

CPV: Business transaction and personal business software package · Industry specific software package · Miscellaneous business and business-related services · Miscellaneous services · Miscellaneous software package and computer systems · Software-related services · Sporting services

Lots and requirements (2)Procurement structure

2 lots · no lot values published · win at most 1 of them · same evaluation weights on every lot

Lot #1Provision of Lettings Bookings and payments solutionCancelledRenewal 3 yrs

Contract period: 1 Sept 2022 – 31 Aug 2025 (3 yrs)

Delivery: North East, Yorkshire & Humber, West Midlands, East of England, London, South East, South West · to our schools located in England as listed in the tender

Extensions: renewals will be at the discretion of the trust and will be for period of 12 months with the option to further extend by a further 12 months up to a maximum period of 31 August 2027Variant bids: not allowed

48100000 Industry specific software package 48400000 Business transaction and personal business software package 48900000 Miscellaneous software package and computer systems 72260000 Software-related services 79900000 Miscellaneous business and business-related services 92600000 Sporting services

Lot #2Provision of Lettings Bookings,Payments and Marketing ServiceCancelledRenewal 1 yr

Contract period: 1 Sept 2022 – 31 Aug 2023 (1 yr)

Delivery: North East, Yorkshire & Humber, West Midlands, East of England, London, South East, South West · to our schools as detailed in the tender

Extensions: renewal will be at the discretion of the trust and will be for a period of 12 months with the further option to extend for a further 12 months up to a maximum date of 31 August 2027Variant bids: not allowed

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 2 lots

Quality: 100%

Published sub-criteria (1)

as per procurement documents: 100%

Published award criteria (2)

as per procurement documents: 100
Price: 0

Conditions of participation1

Suitability
See tender document

Staff: Names and qualifications of delivery staff must be submitted

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Cancelled
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 19 Jan 2022, 16:45 GMT
Last source update: 2 Feb 2023, 10:06 GMT
Award evaluation window: 24 Feb 2022 – …
Authority reference: T175/2022
FTS notice number: 2023/S 000-003221
Classification (CPV): Business transaction and personal business software packageIndustry specific software packageMiscellaneous business and business-related servicesMiscellaneous servicesMiscellaneous software package and computer systemsSoftware-related servicesSporting services
Delivery area: North East (UKC)Yorkshire & Humber (UKE)West Midlands (UKG2)East of England (UKH3)London (UKI)South East (UKJ)South West (UKK)
Official registry OCID: ocds-h6vhtk-030cfb Find a Tender

Contract terms

Performance terms: as detailed in tender and specification

Publisher note: (MT Ref:228631)

How it was run

Official notice

Run through: mytenders · Who buys & how to bid on myTenders

Supplier login requiredLanguage: EN

Access & registration note: Free publication showcase; bidding happens on buyer portals

Tender documents are also served through a separate tool: http://www.mytenders.co.uk ↗

Submission deadline: 24 Feb 2022, 12:00 GMT
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 270 days from the deadline
Bids opened: 24 Feb 2022, 12:00 GMT

Detailed submission instructions & authority contactsFrom official release

www.mytenders.co.uk ↗

Timeline

24 Feb 2022 → 2 Feb 2023 · 4 dates

Submission deadline
24 Feb 2022, 12:00 GMT
Bids opened
24 Feb 2022, 12:00 GMT
Contract starts
1 Sept 2022, 00:00 BST
Notice published
2 Feb 2023, 10:06 GMT

Notice history

1 event · 2 releases on Find a Tender

Status changed to cancelled
2 Feb 2023, 10:06 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

2 further award records carry no date or value.

Contracting authority & participating public bodies

Academies Enterprise Trust

Contracting authorityEducationBody governed by public lawEducation 183 Eversholt Street, London, London, London, NW1 1UBContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Public Procurement Review ServiceReview body LondonContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria

What is being bought2 lots · detail below