Official UK procurement notice
Tender for the Provision of a Schools Management Information System
Authority: Academies Enterprise Trust (Education)
What is being bought
Published requirement descriptionAET is a multi academy trust comprising of 57 academies with a mixture of primary, secondary and special schools. We are seeking a supplier to provide a hosted cloud based Schools Management Information System for all our academies. The MIS will be accessed over the internet and hosted in the cloud with the service provider providing the hosting, MIS solution, helpdesk support and maintenance. The successful tenderer will be required to undertake the implementation of the new solution to all 57 academies plus our head office team prior to the system going live as the sole solution within the trust from 1 April 2022.
Full tender documentation including specification can be downloaded from www.mytenders.co.uk ↗ at no cost. Perspective bidders are invited to a Supplier Briefing Event on 7 May 2021 commencing at 12.30pm BST. This event will be held virtually and further details are within the tender documentation.
- Recurrence: Yes - if the tender extension option is taken up then the next tender will be issued in 2025 or 2026 depending on the length of extension option. If the extension option is not taken up then the next tender will be issued in 2024
CPV: Computer support and consultancy services · Data services · Educational software development services · Primary education services · Secondary education services · Software programming and consultancy services · Special education services
The lotProcurement structure
single lot · value publishedLot #1The Trust is seeking to procure a software as a service based Schools Management…CancelledRenewalPublished value£2,000,000
The Trust is seeking to procure a software as a service based Schools Management Information System for our current 57 academies. Our total number of academies comprises of primary, secondary and special schools and we are looking to procure a single MIS solution for all academies along with use at our head office by our Business Intelligence team.
The product must be capable of supporting the operational, educational and administrative needs of our academies across the three phases of the education sector in a single solution.
The successful supplier will be responsible for the implementation of the system in the 6 month period prior to the go live date of this contract (from September 2021 to 31 March 2022) including but not limited to the migration of data from our current MIS systems including all historical pupil data, training, programme management, configuration, integration with third party software and the Trust's Data Lake, customisation, support and documentation as well as for all the provision of all services during the duration of the contract including but not limited to hosting, software, helpdesk support, product development in line with Trust and regulatory requirements and ongoing training.
A detailed specification is included within the tender documentation.
A supplier briefing event is to be held on 7 May 2021 from 12.30 BST and details are included within the tender documentation. This event will be held virtually and recorded and made available to all tenderers after the event.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (1)
- as per procurement documents: 100%
Published award criteria (2)
- as per procurement documents: 100
- Price: 0
- Suitability
Selection criteria as stated in tender documents
- Staff
- Names and qualifications of delivery staff must be submitted
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · Yes - if the tender extension option is taken up then the next tender will be issued in 2025 or 2026 depending on the length of extension option. If the extension option is not taken up then the next tender will be issued in 2024
- First published
- 26 Apr 2021, 08:55 BST
- Last source update
- 23 Aug 2021, 11:45 BST
- Award evaluation window
- 7 Jun 2021 – …
- Authority reference
T164/2021- FTS notice number
2021/S 000-020602- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02a9eeFind a Tender
Publisher note: (MT Ref:223744)
How it was run
Official noticeTender documents are also served through a separate tool: http://www.mytenders.co.uk ↗
- Submission deadline
- 7 Jun 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 360 days from the deadline
- Bids opened
- 7 Jun 2021, 12:00 BST
Timeline
7 Jun 2021 → 23 Aug 2021 · 3 dates- Submission deadline7 Jun 2021, 12:00 BST
- Bids opened7 Jun 2021, 12:00 BST
- Notice published23 Aug 2021, 11:45 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to cancelled23 Aug 2021, 11:45 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 further award records carry no date or value.
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Public Procurement Review ServiceReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria