Official UK procurement notice
Supply of Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables
Authority: Sandwell Metropolitan Borough Council (Local council)
What is being bought9 lots · detail below
Published requirement descriptionSandwell Fleet Services maintain and repair just over 1,200 vehicles and equipment. To ensure this fleet is readily available for use, Fleet Services hold in excess of 500 items of stock with an annual average spend of £733,000 on Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables. The Council is looking for multiple suppliers to supply the required Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables for the next 4 years through a Framework Agreement ("Contract"). This contract will incorporate all items held in stock and direct purchase where required. It is envisaged that a maximum of three (3) ranked contractors per Lot (subject to sufficient acceptable tender documents received) will be appointed to supply Spare Parts and Consumable items included in the tender Price Schedule. This is to cover the range of vehicles and mowers currently operated.The service has been divided into 9 lots.
CPV: Anti-freezing preparations · Brake fluids · Brake linings · Brake pads · Brake shoes · Brakes and brake parts · Brushes · Disc brakes · Drill bits, screwdriver bits and other accessories · Fuses · Gear oils · Glues · +10 more
How this framework works
From the published notice- Places
- up to 48 suppliers · 6 bids on the busiest of 9 lots (0.1 per place) · 2 appointed
Lots and requirements (9)Procurement structure
9 lots · 7 with a published valueEvery one of these 2 lots carries the same published figure, £100,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1FiltersAwardedLot estimate not published
The Council is looking for multiple suppliers to supply the required Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables for the next 4 years through a Framework Agreement ("Contract"). This contract will incorporate all items held in stock and direct purchase where required. It is envisaged that a maximum of three (3) ranked contractors per Lot (subject to sufficient acceptable tender documents received) will be appointed to supply Spare Parts & Consumable items included in the tender Price Schedule. This is to cover the range of vehicles and mowers currently operated.The service has been divided into 9 lots; providers are able to submit tenders for any combination of lots.
Lot #2Brake ComponentsAwardedPublished value£60,000
The Council is looking for multiple suppliers to supply the required Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables for the next 4 years through a Framework Agreement ("Contract"). This contract will incorporate all items held in stock and direct purchase where required. It is envisaged that a maximum of three (3) ranked contractors per Lot (subject to sufficient acceptable tender documents received) will be appointed to supply Spare Parts & Consumable items included in the tender Price Schedule. This is to cover the range of vehicles and mowers currently operated.The service has been divided into 9 lots; providers are able to submit tenders for any combination of lots.
Lot #3ElectricalAwardedPublished value£35,000
Lot #4Consumables and PPEAwardedLot estimate not published
Lot #5AncillaryAwardedPublished value£75,000
Lot #6FastenersAwardedPublished value£15,000
Lot #7Oil and FluidAwardedceiling above
Lot #8Plant and HorticulturalAwardedceiling above
Lot #9Discount Rates (on categorised items listed in Lots 1-8 plus items not listed in any Lot)AwardedPublished value£2,450,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Suitability
Please refer to the ITT documents.
- “Supply of Vehicle and Grounds Maintenance Spare Parts and Workshop…” is a framework: the contest is a place on its panel, up to 48 suppliers, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 24 May 2022, 19:52 BST
- Last source update
- 19 Aug 2022, 11:20 BST
- Award evaluation window
- 24 Jun 2022 – …
- Authority reference
SMBC 21056- FTS notice number
2022/S 000-023097- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-033f1cFind a Tender
- Performance terms
Please refer to the ITT documents.
Publisher note: Sandwell MBC will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
How it was run
Official notice- Appointment period ends
- 24 Jun 2022, 15:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 24 Jun 2022, 15:00 BST
Timeline
24 Jun 2022 → 19 Aug 2022 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown24 Jun 2022, 15:00 BST
- Bids opened24 Jun 2022, 15:00 BST
- Notice published19 Aug 2022, 11:20 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete19 Aug 2022, 11:20 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast9 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 9 of these contracts carry the same published figure, £4,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Filters
- Signed
- 19 Aug 2022
- Value
- ceiling above
- Status
- active
Brake Components
- Signed
- 19 Aug 2022
- Value
- ceiling above
- Status
- active
Electrical
- Signed
- 19 Aug 2022
- Value
- ceiling above
- Status
- active
Consumables and PPE
- Signed
- 19 Aug 2022
- Value
- ceiling above
- Status
- active
Ancillary
- Signed
- 19 Aug 2022
- Value
- ceiling above
- Status
- active
Fasteners
- Signed
- 19 Aug 2022
- Value
- ceiling above
- Status
- active
Oil and Fluid
- Signed
- 19 Aug 2022
- Value
- ceiling above
- Status
- active
Plant and Horticultural
- Signed
- 19 Aug 2022
- Value
- ceiling above
- Status
- active
Discount Rates (on categorised items listed in Lots 1-8 plus items not listed in any Lot)
- Signed
- 19 Aug 2022
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Filters | 6bids · 6 electronic | 1 | — | — |
| 2 · Brake Components | 6bids · 6 electronic | 1 | — | — |
| 3 · Electrical | 6bids · 6 electronic | 1 | — | — |
| 4 · Consumables and PPE | 6bids · 6 electronic | 1 | — | — |
| 5 · Ancillary | 6bids · 6 electronic | 1 | — | — |
| 6 · Fasteners | 6bids · 6 electronic | 1 | — | — |
| 7 · Oil and Fluid | 6bids · 6 electronic | 1 | — | — |
| 8 · Plant and Horticultural | 6bids · 6 electronic | 1 | — | — |
| 9 · Discount Rates (on categorised items listed in Lots 1-8 plus items not listed in any Lot) | 6bids · 6 electronic | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The Royal Courts of JusticeReview body
Framework contractors & participating bidders
4 commercial parties on the notice- Alliance Automotive UK LV LTDFramework contractor
- Fleet Factors LtdFramework contractor
- Fleet Factors LtdFramework contractor
- Fleet Factors LtdFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria