Official UK procurement notice
Supply and Delivery of Fuel to Rail and Bus Depots
Authority: FIRST GREATER WESTERN LIMITED (Public body)·On behalf of: FIRSTBUS (SOUTH) LIMITED
What is being bought7 lots · detail below
Published requirement descriptionThe procurement process was managed by First Rail Holdings Ltd.
GWR and First Bus Holdings Ltd will have separate contracts.
First Bus Operating Companies and First Greater Western Railway Ltd (GWR) require the supply and delivery of fuel to their depot locations.
All GWR rail depots require Gas Oil provided in accordance with BS EN 590:2022, equivalent or better, sulphur free marked and dyed in accordance with HM Revenue & Customs Regulations. The standard applicable for FAME content should be EN14214 or an equivalent national version of the standard.
All bus depots require B7 Diesel fuel. The fuel supplied should (as a minimum) meet the specification of BS EN 590:2022, and the standard applicable for FAME content should be EN14214 or an equivalent national version of the standard.
Due to the nature of service/timetable fluctuations we require suppliers to able to deliver by bulk tankers with the ability to deliver weekdays, weekends and bank holidays if required.
Fuel orders will be placed by First Bus Fleet Services, First Bus London, First Greater Western Railway and Ensignbus at intervals to be mutually agreed between the relevant Client and the supplier.
The ability to either place or cancel orders at 24 to 48 hours' notice is required, however cancellations would be infrequent.
Deliveries will be supervised by depot staff although unsupervised deliveries may take place. All delivery drivers need to undergo a site safety briefing and comply with local site safety requirements which may include the wearing of PPE such as safety footwear, hand / eye protection and approved high visibility clothing.
The supplier is expected to provide an out of hour's on-call facility to be used in the event of delivery failures or other exceptional operating events.
The supplier is also expected to nominate a day-to-day contact for management of the contract, attend supply review meetings periodically, and to report on agreed KPIs.
The total requirement of Red and White diesel is circa 130 million Litres per annum.
- How the procedure runs: Suppliers are invited to Express an Interest (EOI) and complete a Pre-Selection Questionnaire (PSQ). The Procurement is split into Lots. The three top scoring Suppliers at PSQ stage for each Lot will be invited to participate in the Invitation to Negotiate stage (ITN). All compliant submissions at ITN stage will be fully evaluated and contracts awarded to the Most Advantageous Tenderer, in line with the evaluation criteria detailed.
CPV: Gas oils · Professional services for the oil industry
Lots and requirements (7)Procurement structure
7 lots · all with a published value (£467,908,000 together) · same conditions of participation on every lot · same evaluation weights on every lotLot #1Devon & Cornwall: Supply and delivery of DieselAwardedRenewalPublished value£82,708,000
First Bus Operating Companies and First Greater Western Railway Ltd (GWR) require the supply and delivery of fuel to their depot locations.
With a focus on sustainability, environment, and carbon reduction, we are seeking Suppliers who share our goals and who will work collaboratively with our businesses to drive continuous improvement through innovation. Supporting and contributing to new trials and development ideas is essential from our supply chain.
All GWR rail depots require Gas Oil provided in accordance with BS EN 590:2022, equivalent or better, sulphur free marked and dyed in accordance with HM Revenue & Customs Regulations. The standard applicable for FAME content should be EN14214 or an equivalent national version of the standard.
All bus depots require B7 Diesel fuel. The fuel supplied should (as a minimum) meet the specification of BS EN 590:2022, and the standard applicable for FAME content should be EN14214 or an equivalent national version of the standard.
Due to the nature of service/timetable fluctuations we require suppliers to able to deliver by bulk tankers with the ability to deliver weekdays, weekends and bank holidays if required.
Fuel orders will be placed by First Bus Fleet Services, First Bus London, First Greater Western Railway and Ensignbus at intervals to be mutually agreed between the relevant Client and the supplier.
The ability to either place or cancel orders at 24 to 48 hours' notice is required, however cancellations would be infrequent.
Deliveries will be supervised by depot staff although unsupervised deliveries may take place. All delivery drivers need to undergo a site safety briefing and comply with local site safety requirements which may include the wearing of PPE such as safety footwear, hand / eye protection and approved high visibility clothing.
The supplier is expected to provide an out of hour's on-call facility to be used in the event of delivery failures or other exceptional operating events.
The supplier is also expected to nominate a day-to-day contact for management of the contract, attend supply review meetings periodically, and to report on agreed KPIs.
Approximate volumes:
Red Diesel: 32,898,165 litres / annum
Bus depots have been removed from this Lot. Please see changes detailed.
- Economic & financial standing
This procurement process is being advertised and run by First Rail Holdings (FRH) which includes FirstBus and First Greater Western Railway Ltd (GWR). The tender is being run by FRH on its own behalf and on behalf of the successor operator of the rail passenger transport services in respect of GWR. That successor operator will be a public sector company, is expected to be a wholly owned subsidiary of DfT OLR Holdings Limited and will be ultimately owned by the Secretary of State for Transport. The date for transfer of the current operations to the successor operator is not yet confirmed.
Where the transfer is completed before contract award under this procurement process, the successor operator may elect (but will not be obliged) to carry on with this procurement process in place of GWR, by taking on the role of contracting entity from the date of completion of the transfer (with this notice and all other procurement documents to be interpreted accordingly).
Where the transfer takes place before contract award and the successor operator elects to continue with the procurement, the procurement will transfer to the successor operator in respect of GWR only. The original procurement will continue however maybe subject to change in accordance with the terms of this document. All procurement documents, supporting data, bidder submissions and other bidder data will transfer to the successor operator. In this instance the successor operator shall assume all the rights of the Client set out in this document. All references to the Client shall be deemed to refer to the successor operator for the purposes of this procurement and the successor operator shall be entitled to continue or terminate this procurement as if it was involved from the outset.
Where the transfer is not yet completed by the time of contract award, contractual rights may be included in the contractual arrangements to enable transfer to the successor operator. Bidders should note that this procurement process (if ongoing), or any awarded contract, may be included in a transfer scheme made by the Secretary of State under section 12 of the Railways Act 2005, or the transfer may be effected outside of, or separate from, such a scheme.
- Condition of participationshortlisting
- Mandatory pass/fail questions.
- Case studies carry 100% qualitative scoring at PSQ stage.
- The top 3 scoring Tenderers will be invited to ITN stage.
Lot #2Cymru - Supply and delivery of DieselAwardedRenewalPublished value£17,400,000
First Bus Operating Companies and First Greater Western Railway Ltd (GWR) require the supply and delivery of fuel to their depot locations.
With a focus on sustainability, environment, and carbon reduction, we are seeking Suppliers who share our goals and who will work collaboratively with our businesses to drive continuous improvement through innovation. Supporting and contributing to new trials and development ideas is essential from our supply chain.
All GWR rail depots require Gas Oil provided in accordance with BS EN 590:2022, equivalent or better, sulphur free marked and dyed in accordance with HM Revenue & Customs Regulations. The standard applicable for FAME content should be EN14214 or an equivalent national version of the standard.
All bus depots require B7 Diesel fuel. The fuel supplied should (as a minimum) meet the specification of BS EN 590:2022, and the standard applicable for FAME content should be EN14214 or an equivalent national version of the standard.
Due to the nature of service/timetable fluctuations we require suppliers to able to deliver by bulk tankers with the ability to deliver weekdays, weekends and bank holidays if required.
Fuel orders will be placed by First Bus Fleet Services, First Bus London, First Greater Western Railway and Ensignbus at intervals to be mutually agreed between the relevant Client and the supplier.
The ability to either place or cancel orders at 24 to 48 hours' notice is required, however cancellations would be infrequent.
Deliveries will be supervised by depot staff although unsupervised deliveries may take place. All delivery drivers need to undergo a site safety briefing and comply with local site safety requirements which may include the wearing of PPE such as safety footwear, hand / eye protection and approved high visibility clothing.
The supplier is expected to provide an out of hour's on-call facility to be used in the event of delivery failures or other exceptional operating events.
The supplier is also expected to nominate a day-to-day contact for management of the contract, attend supply review meetings periodically, and to report on agreed KPIs.
Estimated annual forecast:
B7 Diesel: 4,063,800 litres per annum
- Economic & financial standing
This procurement process is being advertised and run by First Rail Holdings (FRH) which includes FirstBus and First Greater Western Railway Ltd (GWR). The tender is being run by FRH on its own behalf and on behalf of the successor operator of the rail passenger transport services in respect of GWR. That successor operator will be a public sector company, is expected to be a wholly owned subsidiary of DfT OLR Holdings Limited and will be ultimately owned by the Secretary of State for Transport. The date for transfer of the current operations to the successor operator is not yet confirmed.
Where the transfer is completed before contract award under this procurement process, the successor operator may elect (but will not be obliged) to carry on with this procurement process in place of GWR, by taking on the role of contracting entity from the date of completion of the transfer (with this notice and all other procurement documents to be interpreted accordingly).
Where the transfer takes place before contract award and the successor operator elects to continue with the procurement, the procurement will transfer to the successor operator in respect of GWR only. The original procurement will continue however maybe subject to change in accordance with the terms of this document. All procurement documents, supporting data, bidder submissions and other bidder data will transfer to the successor operator. In this instance the successor operator shall assume all the rights of the Client set out in this document. All references to the Client shall be deemed to refer to the successor operator for the purposes of this procurement and the successor operator shall be entitled to continue or terminate this procurement as if it was involved from the outset.
Where the transfer is not yet completed by the time of contract award, contractual rights may be included in the contractual arrangements to enable transfer to the successor operator. Bidders should note that this procurement process (if ongoing), or any awarded contract, may be included in a transfer scheme made by the Secretary of State under section 12 of the Railways Act 2005, or the transfer may be effected outside of, or separate from, such a scheme.
- Condition of participationshortlisting
- Mandatory pass/fail questions.
- Case studies carry 100% qualitative scoring at PSQ stage.
- The top 3 scoring Tenderers will be invited to ITN stage.
Lot #3Bristol, Somerset & Avon: Supply and delivery of DieselAwardedRenewalPublished value£78,800,000
First Bus Operating Companies and First Greater Western Railway Ltd (GWR) require the supply and delivery of fuel to their depot locations.
With a focus on sustainability, environment, and carbon reduction, we are seeking Suppliers who share our goals and who will work collaboratively with our businesses to drive continuous improvement through innovation. Supporting and contributing to new trials and development ideas is essential from our supply chain.
All GWR rail depots require Gas Oil provided in accordance with BS EN 590:2022, equivalent or better, sulphur free marked and dyed in accordance with HM Revenue & Customs Regulations. The standard applicable for FAME content should be EN14214 or an equivalent national version of the standard.
All bus depots require B7 Diesel fuel. The fuel supplied should (as a minimum) meet the specification of BS EN 590:2022, and the standard applicable for FAME content should be EN14214 or an equivalent national version of the standard.
Due to the nature of service/timetable fluctuations we require suppliers to able to deliver by bulk tankers with the ability to deliver weekdays, weekends and bank holidays if required.
Fuel orders will be placed by First Bus Fleet Services, First Bus London, First Greater Western Railway and Ensignbus at intervals to be mutually agreed between the relevant Client and the supplier.
The ability to either place or cancel orders at 24 to 48 hours' notice is required, however cancellations would be infrequent.
Deliveries will be supervised by depot staff although unsupervised deliveries may take place. All delivery drivers need to undergo a site safety briefing and comply with local site safety requirements which may include the wearing of PPE such as safety footwear, hand / eye protection and approved high visibility clothing.
The supplier is expected to provide an out of hour's on-call facility to be used in the event of delivery failures or other exceptional operating events.
The supplier is also expected to nominate a day-to-day contact for management of the contract, attend supply review meetings periodically, and to report on agreed KPIs.
Estimated Fuel Volumes:
Red Diesel: 8,576,104 litres / annum
B7 Diesel: 13,433,800 litres / annum
- Economic & financial standing
This procurement process is being advertised and run by First Rail Holdings (FRH) which includes FirstBus and First Greater Western Railway Ltd (GWR). The tender is being run by FRH on its own behalf and on behalf of the successor operator of the rail passenger transport services in respect of GWR. That successor operator will be a public sector company, is expected to be a wholly owned subsidiary of DfT OLR Holdings Limited and will be ultimately owned by the Secretary of State for Transport. The date for transfer of the current operations to the successor operator is not yet confirmed.
Where the transfer is completed before contract award under this procurement process, the successor operator may elect (but will not be obliged) to carry on with this procurement process in place of GWR, by taking on the role of contracting entity from the date of completion of the transfer (with this notice and all other procurement documents to be interpreted accordingly).
Where the transfer takes place before contract award and the successor operator elects to continue with the procurement, the procurement will transfer to the successor operator in respect of GWR only. The original procurement will continue however maybe subject to change in accordance with the terms of this document. All procurement documents, supporting data, bidder submissions and other bidder data will transfer to the successor operator. In this instance the successor operator shall assume all the rights of the Client set out in this document. All references to the Client shall be deemed to refer to the successor operator for the purposes of this procurement and the successor operator shall be entitled to continue or terminate this procurement as if it was involved from the outset.
Where the transfer is not yet completed by the time of contract award, contractual rights may be included in the contractual arrangements to enable transfer to the successor operator. Bidders should note that this procurement process (if ongoing), or any awarded contract, may be included in a transfer scheme made by the Secretary of State under section 12 of the Railways Act 2005, or the transfer may be effected outside of, or separate from, such a scheme.
- Condition of participationshortlisting
- Mandatory pass/fail questions.
- Case studies carry 100% qualitative scoring at PSQ stage.
- The top 3 scoring Tenderers will be invited to ITN stage.
Lot #4Yorkshire: Supply and delivery of DieselAwardedRenewalPublished value£102,000,000
First Bus Operating Companies and First Greater Western Railway Ltd (GWR) require the supply and delivery of fuel to their depot locations.
With a focus on sustainability, environment, and carbon reduction, we are seeking Suppliers who share our goals and who will work collaboratively with our businesses to drive continuous improvement through innovation. Supporting and contributing to new trials and development ideas is essential from our supply chain.
All GWR rail depots require Gas Oil provided in accordance with BS EN 590:2022, equivalent or better, sulphur free marked and dyed in accordance with HM Revenue & Customs Regulations. The standard applicable for FAME content should be EN14214 or an equivalent national version of the standard.
All bus depots require B7 Diesel fuel. The fuel supplied should (as a minimum) meet the specification of BS EN 590:2022, and the standard applicable for FAME content should be EN14214 or an equivalent national version of the standard.
Due to the nature of service/timetable fluctuations we require suppliers to able to deliver by bulk tankers with the ability to deliver weekdays, weekends and bank holidays if required.
Fuel orders will be placed by First Bus Fleet Services, First Bus London, First Greater Western Railway and Ensignbus at intervals to be mutually agreed between the relevant Client and the supplier.
The ability to either place or cancel orders at 24 to 48 hours' notice is required, however cancellations would be infrequent.
Deliveries will be supervised by depot staff although unsupervised deliveries may take place. All delivery drivers need to undergo a site safety briefing and comply with local site safety requirements which may include the wearing of PPE such as safety footwear, hand / eye protection and approved high visibility clothing.
The supplier is expected to provide an out of hour's on-call facility to be used in the event of delivery failures or other exceptional operating events.
The supplier is also expected to nominate a day-to-day contact for management of the contract, attend supply review meetings periodically, and to report on agreed KPIs.
Estimated annual forecast:
B7 Diesel 23,908,560 litres / annum
- Economic & financial standing
This procurement process is being advertised and run by First Rail Holdings (FRH) which includes FirstBus and First Greater Western Railway Ltd (GWR). The tender is being run by FRH on its own behalf and on behalf of the successor operator of the rail passenger transport services in respect of GWR. That successor operator will be a public sector company, is expected to be a wholly owned subsidiary of DfT OLR Holdings Limited and will be ultimately owned by the Secretary of State for Transport. The date for transfer of the current operations to the successor operator is not yet confirmed.
Where the transfer is completed before contract award under this procurement process, the successor operator may elect (but will not be obliged) to carry on with this procurement process in place of GWR, by taking on the role of contracting entity from the date of completion of the transfer (with this notice and all other procurement documents to be interpreted accordingly).
Where the transfer takes place before contract award and the successor operator elects to continue with the procurement, the procurement will transfer to the successor operator in respect of GWR only. The original procurement will continue however maybe subject to change in accordance with the terms of this document. All procurement documents, supporting data, bidder submissions and other bidder data will transfer to the successor operator. In this instance the successor operator shall assume all the rights of the Client set out in this document. All references to the Client shall be deemed to refer to the successor operator for the purposes of this procurement and the successor operator shall be entitled to continue or terminate this procurement as if it was involved from the outset.
Where the transfer is not yet completed by the time of contract award, contractual rights may be included in the contractual arrangements to enable transfer to the successor operator. Bidders should note that this procurement process (if ongoing), or any awarded contract, may be included in a transfer scheme made by the Secretary of State under section 12 of the Railways Act 2005, or the transfer may be effected outside of, or separate from, such a scheme.
- Condition of participationshortlisting
- Mandatory pass/fail questions.
- Case studies carry 100% qualitative scoring at PSQ stage.
- The top 3 scoring Tenderers will be invited to ITN stage.
Lot #5London & Berkshire: Supply and Delivery of DieselAwardedRenewalPublished value£75,900,000
First Bus Operating Companies and First Greater Western Railway Ltd (GWR) require the supply and delivery of fuel to their depot locations.
With a focus on sustainability, environment, and carbon reduction, we are seeking Suppliers who share our goals and who will work collaboratively with our businesses to drive continuous improvement through innovation. Supporting and contributing to new trials and development ideas is essential from our supply chain.
All GWR rail depots require Gas Oil provided in accordance with BS EN 590:2022, equivalent or better, sulphur free marked and dyed in accordance with HM Revenue & Customs Regulations. The standard applicable for FAME content should be EN14214 or an equivalent national version of the standard.
All bus depots require B7 Diesel fuel. The fuel supplied should (as a minimum) meet the specification of BS EN 590:2022, and the standard applicable for FAME content should be EN14214 or an equivalent national version of the standard.
Due to the nature of service/timetable fluctuations we require suppliers to able to deliver by bulk tankers with the ability to deliver weekdays, weekends and bank holidays if required.
Fuel orders will be placed by First Bus Fleet Services, First Bus London, First Greater Western Railway and Ensignbus at intervals to be mutually agreed between the relevant Client and the supplier.
The ability to either place or cancel orders at 24 to 48 hours' notice is required, however cancellations would be infrequent.
Deliveries will be supervised by depot staff although unsupervised deliveries may take place. All delivery drivers need to undergo a site safety briefing and comply with local site safety requirements which may include the wearing of PPE such as safety footwear, hand / eye protection and approved high visibility clothing.
The supplier is expected to provide an out of hour's on-call facility to be used in the event of delivery failures or other exceptional operating events.
The supplier is also expected to nominate a day-to-day contact for management of the contract, attend supply review meetings periodically, and to report on agreed KPIs.
Estimated annual forecast:
Red Diesel: 6,490,393 litres per annum
B7 Diesel: 13,978,622 litres per annum
- Economic & financial standing
This procurement process is being advertised and run by First Rail Holdings (FRH) which includes FirstBus and First Greater Western Railway Ltd (GWR). The tender is being run by FRH on its own behalf and on behalf of the successor operator of the rail passenger transport services in respect of GWR. That successor operator will be a public sector company, is expected to be a wholly owned subsidiary of DfT OLR Holdings Limited and will be ultimately owned by the Secretary of State for Transport. The date for transfer of the current operations to the successor operator is not yet confirmed.
Where the transfer is completed before contract award under this procurement process, the successor operator may elect (but will not be obliged) to carry on with this procurement process in place of GWR, by taking on the role of contracting entity from the date of completion of the transfer (with this notice and all other procurement documents to be interpreted accordingly).
Where the transfer takes place before contract award and the successor operator elects to continue with the procurement, the procurement will transfer to the successor operator in respect of GWR only. The original procurement will continue however maybe subject to change in accordance with the terms of this document. All procurement documents, supporting data, bidder submissions and other bidder data will transfer to the successor operator. In this instance the successor operator shall assume all the rights of the Client set out in this document. All references to the Client shall be deemed to refer to the successor operator for the purposes of this procurement and the successor operator shall be entitled to continue or terminate this procurement as if it was involved from the outset.
Where the transfer is not yet completed by the time of contract award, contractual rights may be included in the contractual arrangements to enable transfer to the successor operator. Bidders should note that this procurement process (if ongoing), or any awarded contract, may be included in a transfer scheme made by the Secretary of State under section 12 of the Railways Act 2005, or the transfer may be effected outside of, or separate from, such a scheme.
- Condition of participationshortlisting
- Mandatory pass/fail questions.
- Case studies carry 100% qualitative scoring at PSQ stage.
- The top 3 scoring Tenderers will be invited to ITN stage.
Lot #6East England: Supply and delivery of DieselAwardedRenewalPublished value£59,300,000
First Bus Operating Companies and First Greater Western Railway Ltd (GWR) require the supply and delivery of fuel to their depot locations.
With a focus on sustainability, environment, and carbon reduction, we are seeking Suppliers who share our goals and who will work collaboratively with our businesses to drive continuous improvement through innovation. Supporting and contributing to new trials and development ideas is essential from our supply chain.
All GWR rail depots require Gas Oil provided in accordance with BS EN 590:2022, equivalent or better, sulphur free marked and dyed in accordance with HM Revenue & Customs Regulations. The standard applicable for FAME content should be EN14214 or an equivalent national version of the standard.
All bus depots require B7 Diesel fuel. The fuel supplied should (as a minimum) meet the specification of BS EN 590:2022, and the standard applicable for FAME content should be EN14214 or an equivalent national version of the standard.
Due to the nature of service/timetable fluctuations we require suppliers to able to deliver by bulk tankers with the ability to deliver weekdays, weekends and bank holidays if required.
Fuel orders will be placed by First Bus Fleet Services, First Bus London, First Greater Western Railway and Ensignbus at intervals to be mutually agreed between the relevant Client and the supplier.
The ability to either place or cancel orders at 24 to 48 hours' notice is required, however cancellations would be infrequent.
Deliveries will be supervised by depot staff although unsupervised deliveries may take place. All delivery drivers need to undergo a site safety briefing and comply with local site safety requirements which may include the wearing of PPE such as safety footwear, hand / eye protection and approved high visibility clothing.
The supplier is expected to provide an out of hour's on-call facility to be used in the event of delivery failures or other exceptional operating events.
The supplier is also expected to nominate a day-to-day contact for management of the contract, attend supply review meetings periodically, and to report on agreed KPIs.
Estimated annual forecast:
B7 Diesel: 13,891,800 litres / annum
- Economic & financial standing
This procurement process is being advertised and run by First Rail Holdings (FRH) which includes FirstBus and First Greater Western Railway Ltd (GWR). The tender is being run by FRH on its own behalf and on behalf of the successor operator of the rail passenger transport services in respect of GWR. That successor operator will be a public sector company, is expected to be a wholly owned subsidiary of DfT OLR Holdings Limited and will be ultimately owned by the Secretary of State for Transport. The date for transfer of the current operations to the successor operator is not yet confirmed.
Where the transfer is completed before contract award under this procurement process, the successor operator may elect (but will not be obliged) to carry on with this procurement process in place of GWR, by taking on the role of contracting entity from the date of completion of the transfer (with this notice and all other procurement documents to be interpreted accordingly).
Where the transfer takes place before contract award and the successor operator elects to continue with the procurement, the procurement will transfer to the successor operator in respect of GWR only. The original procurement will continue however maybe subject to change in accordance with the terms of this document. All procurement documents, supporting data, bidder submissions and other bidder data will transfer to the successor operator. In this instance the successor operator shall assume all the rights of the Client set out in this document. All references to the Client shall be deemed to refer to the successor operator for the purposes of this procurement and the successor operator shall be entitled to continue or terminate this procurement as if it was involved from the outset.
Where the transfer is not yet completed by the time of contract award, contractual rights may be included in the contractual arrangements to enable transfer to the successor operator. Bidders should note that this procurement process (if ongoing), or any awarded contract, may be included in a transfer scheme made by the Secretary of State under section 12 of the Railways Act 2005, or the transfer may be effected outside of, or separate from, such a scheme.
- Condition of participationshortlisting
- Mandatory pass/fail questions.
- Case studies carry 100% qualitative scoring at PSQ stage.
- The top 3 scoring Tenderers will be invited to ITN stage.
Lot #7Scotland: Supply and delivery of DieselAwardedRenewalPublished value£51,800,000
First Bus Operating Companies and First Greater Western Railway Ltd (GWR) require the supply and delivery of fuel to their depot locations.
With a focus on sustainability, environment, and carbon reduction, we are seeking Suppliers who share our goals and who will work collaboratively with our businesses to drive continuous improvement through innovation. Supporting and contributing to new trials and development ideas is essential from our supply chain.
All GWR rail depots require Gas Oil provided in accordance with BS EN 590:2022, equivalent or better, sulphur free marked and dyed in accordance with HM Revenue & Customs Regulations. The standard applicable for FAME content should be EN14214 or an equivalent national version of the standard.
All bus depots require B7 Diesel fuel. The fuel supplied should (as a minimum) meet the specification of BS EN 590:2022, and the standard applicable for FAME content should be EN14214 or an equivalent national version of the standard.
Due to the nature of service/timetable fluctuations we require suppliers to able to deliver by bulk tankers with the ability to deliver weekdays, weekends and bank holidays if required.
Fuel orders will be placed by First Bus Fleet Services, First Bus London, First Greater Western Railway and Ensignbus at intervals to be mutually agreed between the relevant Client and the supplier.
The ability to either place or cancel orders at 24 to 48 hours' notice is required, however cancellations would be infrequent.
Deliveries will be supervised by depot staff although unsupervised deliveries may take place. All delivery drivers need to undergo a site safety briefing and comply with local site safety requirements which may include the wearing of PPE such as safety footwear, hand / eye protection and approved high visibility clothing.
The supplier is expected to provide an out of hour's on-call facility to be used in the event of delivery failures or other exceptional operating events.
The supplier is also expected to nominate a day-to-day contact for management of the contract, attend supply review meetings periodically, and to report on agreed KPIs.
Estimated annual forecast:
B7 Diesel: 12,139,400 litres per annum
- Economic & financial standing
This procurement process is being advertised and run by First Rail Holdings (FRH) which includes FirstBus and First Greater Western Railway Ltd (GWR). The tender is being run by FRH on its own behalf and on behalf of the successor operator of the rail passenger transport services in respect of GWR. That successor operator will be a public sector company, is expected to be a wholly owned subsidiary of DfT OLR Holdings Limited and will be ultimately owned by the Secretary of State for Transport. The date for transfer of the current operations to the successor operator is not yet confirmed.
Where the transfer is completed before contract award under this procurement process, the successor operator may elect (but will not be obliged) to carry on with this procurement process in place of GWR, by taking on the role of contracting entity from the date of completion of the transfer (with this notice and all other procurement documents to be interpreted accordingly).
Where the transfer takes place before contract award and the successor operator elects to continue with the procurement, the procurement will transfer to the successor operator in respect of GWR only. The original procurement will continue however maybe subject to change in accordance with the terms of this document. All procurement documents, supporting data, bidder submissions and other bidder data will transfer to the successor operator. In this instance the successor operator shall assume all the rights of the Client set out in this document. All references to the Client shall be deemed to refer to the successor operator for the purposes of this procurement and the successor operator shall be entitled to continue or terminate this procurement as if it was involved from the outset.
Where the transfer is not yet completed by the time of contract award, contractual rights may be included in the contractual arrangements to enable transfer to the successor operator. Bidders should note that this procurement process (if ongoing), or any awarded contract, may be included in a transfer scheme made by the Secretary of State under section 12 of the Railways Act 2005, or the transfer may be effected outside of, or separate from, such a scheme.
- Condition of participationshortlisting
- Mandatory pass/fail questions.
- Case studies carry 100% qualitative scoring at PSQ stage.
- The top 3 scoring Tenderers will be invited to ITN stage.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- ITN stage: Quality: 35%
- ITN Stage: Contract Terms: 5%
- ITN Stage: Price: 60%
Published award criteria (3)
- ITN stage: Quality
- ITN Stage: Contract Terms
- ITN Stage: Price
- Economic & financial standing
This procurement process is being advertised and run by First Rail Holdings (FRH) which includes FirstBus and First Greater Western Railway Ltd (GWR). The tender is being run by FRH on its own behalf and on behalf of the successor operator of the rail passenger transport services in respect of GWR. That successor operator will be a public sector company, is expected to be a wholly owned subsidiary of DfT OLR Holdings Limited and will be ultimately owned by the Secretary of State for Transport. The date for transfer of the current operations to the successor operator is not yet confirmed.
Where the transfer is completed before contract award under this procurement process, the successor operator may elect (but will not be obliged) to carry on with this procurement process in place of GWR, by taking on the role of contracting entity from the date of completion of the transfer (with this notice and all other procurement documents to be interpreted accordingly).
Where the transfer takes place before contract award and the successor operator elects to continue with the procurement, the procurement will transfer to the successor operator in respect of GWR only. The original procurement will continue however maybe subject to change in accordance with the terms of this document. All procurement documents, supporting data, bidder submissions and other bidder data will transfer to the successor operator. In this instance the successor operator shall assume all the rights of the Cli…
- Condition of participationshortlisting
- Mandatory pass/fail questions.
- Case studies carry 100% qualitative scoring at PSQ stage.
- The top 3 scoring Tenderers will be invited to ITN stage.
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 3 Nov 2025, 19:27 GMT
- Last source update
- 3 Mar 2026, 10:03 GMT
- Award evaluation window
- Submission end – 10 Feb 2026
- Authority reference
FX1298- FTS notice number
2025/S 000-070640- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05d961Find a Tender- Contract terms summary
The contract commodity price calculation will be as follows:
Platts pricing: monthly average of ULSD 10ppm UK Cargoes CIF NWE (Platts ref: AAVBH00) for each working day during the month of delivery as published in USD and your product conversion will be: 1 mt. = 1183 litres.
- How it runs
Suppliers are invited to Express an Interest (EOI) and complete a Pre-Selection Questionnaire (PSQ).
The Procurement is split into Lots. The three top scoring Suppliers at PSQ stage for each Lot will be invited to participate in the Invitation to Negotiate stage (ITN).
All compliant submissions at ITN stage will be fully evaluated and contracts awarded to the Most Advantageous Tenderer, in line with the evaluation criteria detailed.
How it was run
Official notice- Requests to participate (first stage)
- 1 Dec 2025, 16:00 GMT
- Submission deadline
- 1 Dec 2025, 16:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Please visit the below link to Express an Interest for this Tender:
redirect.transaxions.com/events/XTSw3 ↗
Suppliers will then be invited to the PSQ event.
Please note that the EOI closes on 01/12/2025 at 16:00.
The PSQ event closes on 02/12/2025 at 12:00.
Timeline
3 Nov 2025 → 1 Apr 2026 · 7 dates- Tender notice published352 days ago3 Nov 2025, 19:27 GMT
- Submission deadline324 days ago1 Dec 2025, 16:00 GMT
- Award decision expected by252 days ago10 Feb 2026, 23:59 GMT
- Assessment summaries sent232 days ago3 Mar 2026
- Latest notice published232 days ago3 Mar 2026, 10:03 GMT
- Standstill ends222 days ago12 Mar 2026, 23:59 GMT
- Contract starts204 days ago1 Apr 2026, 00:00 BST
Notice history
7 events · 4 releases on Find a Tender · since 3 Nov 2025- Tender notice published3 Nov 2025, 19:27 GMTUK4
- Tender notice published4 Nov 2025, 12:55 GMTUK4
- Tender notice published26 Nov 2025, 14:54 GMTUK4
- Published value updated to £467,908,00026 Nov 2025, 14:54 GMTwas £478,000,000
- Contract award notice published3 Mar 2026, 10:03 GMTUK6
- Status changed to complete3 Mar 2026, 10:03 GMT
- Contract signature expected18 Mar 2026, 23:59 GMTscheduled
Published amendments (2)
Additional CPV codes added
Lot 1 : Devon and Cornwall. This Lot no longer includes the provision of fuel to bus depots as these depots will now cease trading prior to the new contract start date. The rest of Lot 1 requirements remain. The new estimated total contract value for Lot 1 is £99,250,000 (including VAT). The updated total estimated contract value for all Lots is now £561,490,000 (including VAT). Deadline for Expr…
Routine re-releases (4)
- 2025-11: 1 release · 3 Nov 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Across several lots1 award | |||
| Greenergy Fuels Limited1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030Extensions: An initial two-year core term contract will be awarded with an option to extend by a maximum of two-years, in one-year increments. | £550,000,000 inc. VAT | 3 Mar 2026standstill to 12 Mar 2026 | Standstill |
Contracting authority & participating public bodies
4 public bodies on the noticeOther public bodies
- FIRSTBUS (SOUTH) LIMITEDBeneficiary authority
- FIRST BUS HOLDINGS LIMITEDProcuring entityContracting Authority
- FIRST RAIL HOLDINGS LIMITEDProcess contact pointProcuring entityManagement of Procurement
Bidders & participating suppliers
1 commercial party on the notice- GREENERGY FUELS LIMITEDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender