Specialist Soft Facilities Management (FM) Rail Cleaning Services

{
  "id": "048158-2025",
  "tag": [
    "tender"
  ],
  "date": "2025-08-12T16:11:19+01:00",
  "ocid": "ocds-h6vhtk-058678",
  "buyer": {
    "id": "GB-COH-03007939",
    "name": "THE CHILTERN RAILWAY COMPANY LIMITED"
  },
  "tender": {
    "id": "ocds-h6vhtk-058678",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 11250000,
          "currency": "GBP",
          "amountGross": 13500000
        },
        "status": "active",
        "renewal": {
          "description": "Extensions will be granted dependent on the suppliers performance throughout the contract, including service level criteria."
        },
        "hasRenewal": true,
        "secondStage": {
          "maximumCandidates": 5
        },
        "suitability": {
          "sme": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Technical",
              "type": "quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "description": "Please refer to the Invitation to Tender (DRAFT)"
            },
            {
              "name": "Commercial",
              "type": "price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "description": "Please refer to the Invitation to Tender (DRAFT)"
            },
            {
              "name": "Legal",
              "type": "quality",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "description": "Please refer to the Invitation to Tender (DRAFT)"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-11-30T23:59:59Z",
          "startDate": "2025-12-01T00:00:00Z",
          "maxExtentDate": "2030-11-30T23:59:59Z"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "CHILTERN is entitled to terminate the Contract in full by giving not less than 3 months written notice.\nTUPE applies and any transfer of staff will be dealt with in accordance with TUPE.\nThe Supplier shall have or demonstrate they can obtain the following insurances with a reputable insurer:\nEmployer's liability insurance £10m\nPublic liability insurance £10m\nProfessional indemnity insurance £1m.\nComply with the Arriva Code of Conduct.\nPlease see ITP for further details."
            },
            {
              "type": "technical",
              "description": "The Supplier is to hold the following qualifications and standards. \nISO 9001, ISO 45001 and ISO 14001.\nThe Supplier is to be registered and verified with RISQS for the following RICCLE Railway Industry Commodity Classification List code: H.G.2.1 Contract Cleaning Services (Office, Station & Depot).\nPlease see ITP for further details."
            },
            {
              "description": "CHILTERN intends that 5 Bidders will be invited to participate in Stage 2. See ITP for further details.",
              "forReduction": true
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKG1",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKI3",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKI7",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKJ1",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "45452000",
            "scheme": "CPV",
            "description": "Exterior cleaning work for buildings"
          },
          {
            "id": "63711000",
            "scheme": "CPV",
            "description": "Support services for railway transport"
          },
          {
            "id": "90900000",
            "scheme": "CPV",
            "description": "Cleaning and sanitation services"
          }
        ]
      }
    ],
    "title": "Specialist Soft Facilities Management (FM) Rail Cleaning Services",
    "value": {
      "amount": 11250000,
      "currency": "GBP",
      "amountGross": 13500000
    },
    "status": "active",
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "048158-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/048158-2025",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2025-08-12T16:11:19+01:00"
      }
    ],
    "procedure": {
      "features": "This procurement will consist of 4 Stages.\nStage 1 - Invitation to Participate (ITP) which includes a procurement specific questionnaire (PSQ). Bidders who are successfully shortlisted in Stage 1 will be invited to participate in Stage 2.\nStage 2 - Invitation to Submit Final Tenders (ISFT). \nStage 3 - Preferred Bidder Stage.\nStage 4 - Contract Award."
    },
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "awardPeriod": {
      "endDate": "2025-12-01T23:59:59Z"
    },
    "description": "CHILTERN is conducting this Procurement to select a supplier for the provision of Specialist Soft Facilities Management (FM) Rail Cleaning Services at railway stations, rail depots and rail offices, including deep cleans, carpark litter picking, washroom services, vegetation clearance, waste management, and pest control across the CHILTERN network from its central London terminus at London Marylebone along the M40 corridor to destinations in Buckinghamshire, Oxfordshire and Warwickshire. This Procurement also covers East West Railway from Oxford to Bletchley.",
    "specialRegime": [
      "utilities"
    ],
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "selective",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://marketdojo.com/market-dojo-sign-up/\nChiltern use Market Dojo e-sourcing portal for the purposes of this Procurement.\nUse Invitation Code: 833FDAE503 to access the tender documents.",
    "procurementMethodDetails": "Competitive flexible procedure",
    "expressionOfInterestDeadline": "2025-09-09T12:00:00+01:00"
  },
  "parties": [
    {
      "id": "GB-COH-03007939",
      "name": "THE CHILTERN RAILWAY COMPANY LIMITED",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKC23",
        "country": "GB",
        "locality": "Sunderland",
        "postalCode": "SR3 3XP",
        "countryName": "United Kingdom",
        "streetAddress": "1 Admiral Way"
      },
      "details": {
        "url": "https://www.chilternrailways.co.uk/",
        "classifications": [
          {
            "id": "privateUtility",
            "scheme": "UK_CA_TYPE",
            "description": "Private utility"
          }
        ]
      },
      "identifier": {
        "id": "03007939",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "name": "Iain Alexander",
        "email": "iain.alexander@chilternrailways.co.uk"
      },
      "additionalIdentifiers": [
        {
          "id": "PNPV-7838-DRMN",
          "scheme": "GB-PPON"
        }
      ]
    }
  ],
  "language": "en",
  "initiationType": "tender"
}