Replacement Project Management System

{
  "id": "025691-2023",
  "tag": [
    "tender"
  ],
  "date": "2023-09-01T09:01:14+01:00",
  "ocid": "ocds-h6vhtk-03f8a6",
  "buyer": {
    "id": "GB-FTS-3825",
    "name": "The Coal Authority"
  },
  "tender": {
    "id": "CA18/05334",
    "lots": [
      {
        "id": "1",
        "status": "active",
        "options": {
          "description": "One option to extend by a further 12 months"
        },
        "hasOptions": true,
        "hasRenewal": false,
        "description": "The Coal Authority invites you to tender for the provision of implementing and providing ongoing support and maintenance for the replacement project management system from PWA to Project Online. \nSpecifically the Authority is looking to identify a supplier that is able to achieve the following four outline scopes of requirement: \n•\tDeployment and implementation of the new project and programme management software to replace the Authority's current Microsoft in PWA software. This being Microsoft Project Online.\n•\tMigration of the existing data set under PWA\n•\tTo provide initial and then ongoing training and support including any system changes and development throughout the life of the contract\n•\tTo provide ongoing service management and maintenance of the replacement system\nThe opportunity is for an initial 3 year period with an option to extend by a further year. \nThe scope is detailed within the Replacement Project Management System Specification and associated documents and tenderers are advised to read and consider all aspects of the tender document before preparing your tender submission. \nThe aim of the documents is to outline the minimum requirements needed by the Authority should your organisation be awarded the contract. \nAll documents are freely accessible on our procurement portal which can be found at this address - https://inbye.coal.gov.uk/s2c/\nPlease contact Joe Keir - Procurement Business Partner - joekeir@coal.gov.uk if there are any queries.",
        "contractPeriod": {
          "durationInDays": 1080
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Mansfield, Nottinghamshire"
        },
        "deliveryAddresses": [
          {
            "region": "UKC"
          },
          {
            "region": "UKD"
          },
          {
            "region": "UKE"
          },
          {
            "region": "UKF"
          },
          {
            "region": "UKG"
          },
          {
            "region": "UKH"
          },
          {
            "region": "UKI"
          },
          {
            "region": "UKJ"
          },
          {
            "region": "UKK"
          },
          {
            "region": "UKL"
          },
          {
            "region": "UKM"
          },
          {
            "region": "UKN"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48331000",
            "scheme": "CPV",
            "description": "Project management software package"
          },
          {
            "id": "48332000",
            "scheme": "CPV",
            "description": "Scheduling software package"
          },
          {
            "id": "72212331",
            "scheme": "CPV",
            "description": "Project management software development services"
          }
        ]
      }
    ],
    "title": "Replacement Project Management System",
    "status": "active",
    "bidOpening": {
      "date": "2023-10-03T09:00:00+01:00"
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "awardPeriod": {
      "startDate": "2023-10-03T09:00:00+01:00"
    },
    "description": "The Coal Authority invites you to tender for the provision of implementing and providing ongoing support and maintenance for the replacement project management system from PWA to Project Online. \nSpecifically the Authority is looking to identify a supplier that is able to achieve the following four outline scopes of requirement: \n•\tDeployment and implementation of the new project and programme management software to replace the Authority's current Microsoft in PWA software. This being Microsoft Project Online.\n•\tMigration of the existing data set under PWA\n•\tTo provide initial and then ongoing training and support including any system changes and development throughout the life of the contract\n•\tTo provide ongoing service management and maintenance of the replacement system\nThe opportunity is for an initial 3 year period with an option to extend by a further year. \nThe scope is detailed within the Replacement Project Management System Specification and associated documents and tenderers are advised to read and consider all aspects of the tender document before preparing your tender submission. \nThe aim of the documents is to outline the minimum requirements needed by the Authority should your organisation be awarded the contract. \nAll documents are freely accessible on our procurement portal which can be found at this address - https://inbye.coal.gov.uk/s2c/\nPlease contact Joe Keir - Procurement Business Partner - joekeir@coal.gov.uk if there are any queries.",
    "tenderPeriod": {
      "endDate": "2023-10-02T16:00:00+01:00"
    },
    "hasRecurrence": false,
    "classification": {
      "id": "72263000",
      "scheme": "CPV",
      "description": "Software implementation services"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ]
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://inbye.coal.gov.uk/s2c/",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-3825",
      "name": "The Coal Authority",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKF15",
        "locality": "MANSFIELD",
        "postalCode": "NG184RG",
        "countryName": "United Kingdom",
        "streetAddress": "200 Lichfield Lane"
      },
      "details": {
        "url": "https://www.gov.uk/government/organisations/the-coal-authority",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "05",
            "scheme": "COFOG",
            "description": "Environmental protection"
          }
        ]
      },
      "identifier": {
        "legalName": "The Coal Authority",
        "noIdentifierRationale": "notOnAnyRegister"
      },
      "contactPoint": {
        "url": "https://inbye.coal.gov.uk/s2c/",
        "name": "Joe Keir",
        "email": "joekeir@coal.gov.uk",
        "telephone": "+44 1623637410"
      }
    },
    {
      "id": "GB-FTS-91541",
      "name": "Coal Authority",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Mansfield",
        "postalCode": "NG18 4RG",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Coal Authority"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}