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Official procurement procedure

Records Information Management, Digital Solutions and Associated Services 2

No classification published
Location not published
Published value
Not published
Submission deadline Not published
Lots published4
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Government Commercial Agency: "Records Information Management, Digital Solutions and Associated Services 2". Published status: complete. Published value: Value not published. 4 published lots. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityGovernment Commercial AgencyScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Government Commercial Agency
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Government Commercial Agency. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Average Price Reduction
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
365.6Bids / Report
0% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 104 active published awards; 16 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Price reduction compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityGovernment Commercial Agency
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSFramework
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published27 Mar 2026, 10:01 GMT
Last source update27 Mar 2026, 10:01 GMT
Recurring procurementNot published
ClassificationNot published
Delivery areaLocation not published
OCIDocds-h6vhtk-0503c8
What is being bought
This framework is for the provision of records information management, and digital solutions, covering a wide range of services, including: ● storage ● scanning (on demand and bulk) ● shredding, destruction and disposal ● digital workflow solutions ● hybrid mail, inbound and outbound mail and data entry services ● cloud based hosting (SaaS)solution ● 3rd party interim technical resources ● specialist records management services supporting Public Records Act (cataloging, listing, appraisal and selection, sensitivity review and record preparation services) ● NHS Preparation of Patient Record Preparation services The original Procurement identifier (OCID) of ocds-h6vhtk-0503c8 was published within the UK4 Tender notice on 22 August 2025 and this was replaced on 8 October 2025 with the following Procurement identifier (OCID) ocds-h6vhtk-05aa81
What changed
From the official release history
  1. Official notice release published
    27 Mar 2026, 10:01 GMT
  2. tender value changed
    23 Feb 2026, 13:06 GMT
  3. Status changed to complete
    23 Feb 2026, 13:06 GMT
  4. Official notice release published
    23 Feb 2026, 13:06 GMT
  5. Submission deadline changed to published date
    23 Feb 2026, 13:06 GMT
  6. Status changed to active
    22 Aug 2025, 10:43 BST
  7. Official notice release published
    22 Aug 2025, 10:43 BST
  8. Submission deadline changed to 29 Sept 2025, 15:00 BST
    22 Aug 2025, 10:43 BST
  9. Official notice release published
    8 Aug 2025, 09:50 BST
  10. Official notice release published
    8 Jul 2025, 10:00 BST
  11. Published value updated to £500,000,000
    30 Jun 2025, 10:44 BST
  12. Official notice release published
    30 Jun 2025, 10:44 BST
  13. Published value updated to £400,000,000
    16 Apr 2025, 11:07 BST
  14. Status changed to planned
    16 Apr 2025, 11:07 BST
  15. Official notice release published
    16 Apr 2025, 11:07 BST
  16. Buyer information updated
    16 Apr 2025, 11:07 BST
Lots and requirements (4)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    complete
    Published valueNot published
    The source published no individual title or description for this lot.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 2 · #2
    Individual lot title not published
    complete
    Published valueNot published
    The source published no individual title or description for this lot.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 3 · #3
    Individual lot title not published
    complete
    Published valueNot published
    The source published no individual title or description for this lot.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 4 · #4
    Individual lot title not published
    complete
    Published valueNot published
    The source published no individual title or description for this lot.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    27 Mar 2026, 10:01 GMT
  2. Award active
    Not published · Not published
  3. Award active
    Not published · Not published
  4. Award active
    Not published · Not published
  5. Award active
    Not published · Not published
  6. Contract active
    Signed 5 Mar 2026, 00:00 GMT · £100,000,000
  7. Contract active
    Signed 5 Mar 2026, 00:00 GMT · £250,000,000
  8. Contract active
    Signed 5 Mar 2026, 00:00 GMT · £100,000,000
  9. Contract active
    Signed 5 Mar 2026, 00:00 GMT · £50,000,000
Commercial outcome and competition
Awards
COMPASS MINERALS STORAGE & ARCHIVES LIMITED, Iron Mountain UK plc, Kelly's Storage Ltd, On-Site Scanning Ltd, RESTORE PLC, STORETEC SERVICES LIMITED
Not published · Not published · active
Crown Records Management, Harlow Printing Limited T/A Harlow Solutions, On-Site Scanning Ltd, RESTORE PLC, STORETEC SERVICES LIMITED, XBP Europe Limited, Xerox UK Limited
Not published · Not published · active
Dajon Data Management Ltd, Iron Mountain UK plc, On-Site Scanning Ltd, RESTORE PLC, STORETEC SERVICES LIMITED, Xerox UK Limited
Not published · Not published · active
Dajon Data Management Ltd, Iron Mountain UK plc, RESTORE PLC
Not published · Not published · active
Contracts
Lot 1 - Records Information Management Services
£100,000,000 · signed 5 Mar 2026, 00:00 GMT · active
Contract period: 5 Mar 2026, 00:00 GMT — 4 Mar 2030, 23:59 GMT
Lot 2 - Combined Digital Workflow, Cloud Based Hosting and Records Information Management Services
£250,000,000 · signed 5 Mar 2026, 00:00 GMT · active
Contract period: 5 Mar 2026, 00:00 GMT — 4 Mar 2030, 23:59 GMT
Lot 3 - Full Management of National Health Service (NHS) Patient Records (Off Site)
£100,000,000 · signed 5 Mar 2026, 00:00 GMT · active
Contract period: 5 Mar 2026, 00:00 GMT — 4 Mar 2030, 23:59 GMT
Lot 4 - Specialist Records Management Services
£50,000,000 · signed 5 Mar 2026, 00:00 GMT · active
Contract period: 5 Mar 2026, 00:00 GMT — 4 Mar 2030, 23:59 GMT
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

Government Commercial Agency

Contracting authority GB-PPON-PBZB-4962-TVLR
View buyer profile

  • Crown Commercial Service
    buyer

    GB-PPON: PBZB-4962-TVLR
    9th Floor, The Capital, Old Hall Street, Liverpool, UKD72, L3 9PP, GB
    supplier@crowncommercial.gov.uk
    +44 3454102222

  • Compass Minerals Storage & Archives Limited, trading as DeepStore
    supplier

    GB-COH: 01588213
    22 St. Andrews Way, London, UKI42, E3 3PA, GB
    enquiries@deepstore.co.uk

  • Crown Records Management
    supplier

    GB-COH: SC162101
    Cullen Square, Deans Road, Livingston, UKM78, EH54 8SJ, GB
    sales.uk@crownrms.com

  • Dajon Data Management Ltd
    supplier

    GB-COH: 03662467
    Beaumont House, Cray Valley Road, Orpington, UKI61, BR5 2UB, GB
    sales@dajon.co.uk

  • Harlow Printing Limited
    supplier

    GB-COH: 00435445
    Maxwell Street, South Shields, UKC22, NE33 4PU, GB
    bidteam@harlowprinting.co.uk

  • Iron Mountain UK plc
    supplier

    GB-COH: 1478540
    Ground Floor, 4 More London Riverside, London, UKI44, SE1 2AU, GB
    bidmanagementwe@ironmountain.com

  • Kelly's Storage Ltd
    supplier

    GB-COH: 03780449
    Slyfield Green Industrial Estate, Guildford, UKJ25, GU1 1SB, GB
    inbox@kellystorage.co.uk

  • On-Site Scanning Ltd
    supplier

    GB-COH: SC300640
    The Faulds Building Faulds Park, Inverclyde, UKM83, PA19 1FB, GB
    info@on-sitescanning.co.uk

  • Restore Plc
    supplier

    GB-COH: 05169780
    8 Beam Reach, Rainham, UKI52, RM13 9YB, GB
    bids@restoredigital.co.uk

  • STORETEC SERVICES LIMITED
    supplier

    GB-COH: 04719444
    Sidings Business Park, Hull, UKE11, HU3 4XA, GB
    tenders@storetec.net

  • XBP Europe Limited
    supplier

    GB-COH: 01283512
    Baronsmede, Egham, UKJ25, TW20 9AB, GB
    contact-en@xbpeurope.com

  • Xerox UK LTD
    supplier

    GB-COH: 00330754
    Building 4 Uxbridge Business Park, Sanderson Road, Middlesex, UKJ13, UB8 1DH, GB
    uxb.bidteam@xerox.com
Documents (1)
Official links; attachments are not copied

  • Not published

    tender
    conflictOfInterest
Related procedures (0)
No data
No related procedures published