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Published 6 Mar 2025, 10:54 GMT

Official UK procurement notice

SUPPLY, INSTALLATION, COMMISSIONING AND MAINTENANCE OF REAL TIME PASSENGER INFORMATION (RTPI) SYSTEMS TO HAMPSHIRE COUNTY COUNCIL AND OTHER PARTICIPATING AUTHORITIES · Vix Technology UK Ltd for Hampshire County Council (Mar 2025)

Official notice

Authority: Hampshire County Council (Local council)

Framework agreementServicesOpen procedureAbove thresholdSME suitable
Sectors: Construction & Civil Engineering (45)Software Packages & ERP (48)Repair & Maintenance (50) Delivery: North East (UKC)North West (UKD)East Midlands (UKF)
+6 moreWest Midlands (UKG)East of England (UKH)South East (UKJ)South West (UKK)Wales (UKL1)Scotland (UKM5)
Framework ceiling (notional)£80,000,000framework ceiling, not attributable revenue · 1 value update
Submissions closed 5 Jun 2025awarded 26 Jun 2025
Awarded to Vix Technology UK Ltd
Framework period 4 yrsends 30 Sept 2029 · starts 1 Oct 2025

What is being bought

Published requirement description

The supply, installation, and commissioning of a Real-Time Passenger Transport (RTPI) system and associated equipment, including the option of maintenance for up to 10 years from commencement of the Framework.

  • Not divided into lots: Lotting is deemed not appropriate for our proposed solution as the Council prefers a single supplier for the requirements for efficiency, interoperability and management purposes.

CPV: Information systems and servers · Installation of street furniture · Installation of traffic monitoring equipment · Real-time passenger information system · Repair and maintenance services

How this framework works

From the published notice
Type
Open framework
Call-offs
call-offs are awarded directly to appointed suppliers, without further competition
Places
up to 1 suppliers · 1 bids received (1.0 per place) · 1 appointed (full)
Framework period
4 yrs from 1 Oct 2025
Buyer regions
UKC, UKD, UKF, UKG, UKH, UKJ, UKK, UKL, UKL1, UKL14, UKL2, UKM5, UKM7, UKM8, UKM9
Supplier levy on call-offs (max %)

2% of call-off value · 2% per order charge will be placed on any authorities using the framework at the point of placing an order and will be invoiced accordingly.

Who may buy through it

This framework will be open for use by all Local Authorities in England, Scotland and Wales. This will include all successor bodies as a result of Local Authority changes which may result as part of Local Government Reorganisation.

Published description of the framework

The Framework will be awarded to a single supplier for a 4-year period allowing for the placing of orders as and when required, subject to available funding. All contracting authorities who wish to utilise the Framework will be subject to the signing of an Access Agreement.

Call-offs published through it2

Notices that name this framework as their framework in the official record. Many call-offs are never published, so this is a floor, not utilisation.

The lotProcurement structure

single lot · value published
Lot #1Awarded 4 yrsSMEPublished value£80,000,000
Contract period: 1 Oct 2025 – 30 Sept 2029 (4 yrs)Value: £80,000,000 exc. VAT · £96,000,000 inc. VAT
Delivery: North East, North West, East Midlands, West Midlands, East of England, South East, South West, Wales, ScotlandEligibility: SME eligible
45233293 Installation of street furniture45316210 Installation of traffic monitoring equipment48800000 Information systems and servers48813200 Real-time passenger information system50000000 Repair and maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 30%Price: 70%
Published sub-criteria (6)
  • Quality criterion 1: 10%
  • Quality criterion 2: 5%
  • Quality criterion 3: 5%
  • Quality criterion 4: 5%
  • Quality criterion 5: 5%
  • Price criterion 1: 70%
Published award criteria (6)
  • Price criterion 1: Price evaluation - this will be evaluated on a straight line basis.
  • Quality criterion 1: Q3: Battery Powered RTPI Displays
  • Quality criterion 2: Q5: Other Electronic Displays
  • Quality criterion 3: Q6: Content Management System (CMS)
  • Quality criterion 4: Q7: Central System (CS)
  • Quality criterion 5: Q8: SIRI Data Feeds
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
  • “SUPPLY, INSTALLATION, COMMISSIONING AND MAINTENANCE OF REAL TIME…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use the vehicle
This framework will be open for use by all Local Authorities in England, Scotland and Wales. This will include all successor bodies as a result of Local Authority changes which may result as part of Local Government Reorganisation.
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
6 Mar 2025, 10:54 GMT
Last source update
18 Nov 2025, 10:03 GMT
Award evaluation window
Submission end – 1 Aug 2025
Authority reference
UN23241
FTS notice number
2025/S 000-017708
Latest notice
Contract details notice (UK7)
Classification (CPV)
Information systems and serversInstallation of street furnitureInstallation of traffic monitoring equipmentReal-time passenger information systemRepair and maintenance services
Delivery area
North East (UKC)North West (UKD)East Midlands (UKF)West Midlands (UKG)East of England (UKH)South East (UKJ)South West (UKK)Wales (UKL1)
+1 moreScotland (UKM5)
Official registry OCID
ocds-h6vhtk-04ea09 Find a Tender
Contract terms summary

As per the Framework Agreement Terms and Conditions, a purchase order will be raised through our internal payment system and on receipt of a valid undisputed invoice, this will be paid within 30 days.

Review and risk notes
Risks

Small market

This is a specialist market with limited providers that can deliver this service. If no bids were received, work would be undertaken to understand why this has occurred. Providing that a substantial change to the original tender documents has not been required to secure a service provider, a request for a direct award would be made. Market engagement has been undertaken to make potential bidders aware of the services and when the tender may be available.

Devolution/LGR

The government wants all remaining two-tier areas in England to be eventually restructured into single-tier unitary authorities and is termed Local Government Reform (LGR). This reorganisation is part of a broader devolution strategy to simplify local government structures, save public funds, and improve local accountability. LGR will impact the County of Hampshire as it currently operates a two-tier Local Government structure.

It is anticipated, that during the life of this framework, the LGR process will commence and/or progress potentially impacting this framework and the call-off contracts awarded from it. Impacts most likely will include, novations of the legal entities you may contract with. There are assignment clauses within the framework agreement that allow us to assign, novate etc. the agreements to another body.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Appointment period ends
5 Jun 2025, 14:00 BST
Clarification deadline
28 May 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Supplier levy on call-offs (max %)

call-off levy · 2% of call-off value · 2% per order charge will be placed on any authorities using the framework at the point of placing an order and will be invoiced accordingly.

Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/hampshire/aspx/Home ↗

Timeline

6 Mar 2025 → 18 Nov 2025 · 11 dates
  1. Planning notice published
    6 Mar 2025, 10:54 GMT
  2. Market engagement
    20 Mar 2025, 23:59 GMT

    The aim of the notice is to notify the market that the Council's contract for Real Time Passenger Information 2025-2029 is planned to be reprocured, provide the proposed procurement timeline and request feedback on our Cloud Security Questionnaire. Whilst the general approach to the framework and the services/goods it provides are not changing, the Council is intending to re-procure this as a national framework open to all Local Authorities in England, Scotland and Wales.

    In order to tender, suppliers will be required to meet the Councils Cloud Security standards and therefore as part of our market engagement we are providing a copy of our Cloud Security Questionnaire and ask that suppliers review this in advance and confirm whether they can either meet all these requirements, or confirm which areas they are unable to meet and why.

    To access the questionnaire, suppliers need to go to in-tendhost.co.uk/hampshire/aspx/Home ↗

    Please login and search for the project 'UN23241' and register your interest for this project and the questionnaire will be available to download. Please review the questionnaire and provide any feedback/comments using the correspondence function within the In-tend system. Your feedback would be appreciated if you can fully meet the requirements or if you are unable to meet some aspects, all feedback is important.

    Responses are required no later than Thursday 20th March as we require time to review responses in preparation for the tender being launched in mid-April.

  3. Next notice expected
    14 Apr 2025, 23:59 BST
  4. Tender notice published
    29 Apr 2025, 15:46 BST
  5. Clarification questions by
    28 May 2025, 17:00 BST
  6. Admission / appointment period endsperiod end, not a bid countdown
    5 Jun 2025, 14:00 BST
  7. Assessment summaries sent
    11 Jul 2025, 00:00 BST
  8. Standstill ends
    24 Jul 2025, 23:59 BST
  9. Award decision expected by
    1 Aug 2025, 23:59 BST
  10. Contract starts381 days ago
    1 Oct 2025, 00:00 BST
  11. Latest notice published332 days ago
    18 Nov 2025, 10:03 GMT

Notice history

13 events · 8 releases on Find a Tender · since 6 Mar 2025
  1. Preliminary market engagement notice published
    6 Mar 2025, 10:54 GMT
    UK2
  2. Preliminary market engagement notice published
    6 Mar 2025, 11:26 GMT
    UK2
  3. Tender notice published
    29 Apr 2025, 15:46 BST
    UK4
  4. Status changed to active
    29 Apr 2025, 15:46 BST
  5. Procurement method changed
    29 Apr 2025, 15:46 BST
  6. Deadline published: 5 Jun 2025, 14:00 BST
    29 Apr 2025, 15:46 BST
  7. Contract award notice published
    14 Jul 2025, 09:44 BST
    UK6
  8. Status changed to complete
    14 Jul 2025, 09:44 BST
  9. Contract signature expected
    1 Aug 2025, 23:59 BST
    scheduled
  10. Contract details notice published
    9 Sept 2025, 09:29 BST
    UK7
  11. Contract details notice published
    17 Nov 2025, 15:11 GMT
    UK7
  12. Contract details notice published
    18 Nov 2025, 09:48 GMT
    UK7
  13. Contract details notice published
    18 Nov 2025, 10:03 GMT
    UK7
Published amendments (1)

The scope wording has been amended

Routine re-releases (8)
  • 2025-09: 1 release · 9 Sept 2025
  • 2025-07: 1 release · 14 Jul 2025
  • 2025-04: 1 release · 29 Apr 2025
  • 2025-03: 2 releases · 6 Mar 2025, 6 Mar 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 11 from SMEs
Named bidders 1published on the award notice
Contracts signed 4latest 11 Aug 2025
Awarded toValueDateStatus
Vix Technology UK LtdSMEReal-Time Passenger Transport Information 2025-202911 Aug 2025 – 9 Aug 2029£80,000,00026 Jun 2025Awarded

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Real-Time Passenger Transport Information 2025-2029 · Vix Technology UK LtdSME

    Signed
    11 Aug 2025
    Value
    £80,000,000
    Period
    11 Aug 2025 – 10 Aug 2029
    Status
    active

  • Contract 2

    Signed
    1 Aug 2025
    Value
    £277,344
    Period
    11 Aug 2025 – 10 Aug 2029
    Status
    active
    3 agreed KPIs: Progress Meetings and Liaison · Delivery Timescales · Maintenance & Performance
    • Progress Meetings and Liaison
    • Delivery Timescales
    • Maintenance & Performance

  • Contract 3

    Signed
    1 Aug 2025
    Value
    £179,667
    Period
    11 Aug 2025 – 10 Aug 2029
    Status
    active
    3 agreed KPIs: System Performance · Delivery Timescales · Progress Meetings and Liaison
    • System Performance
    • Delivery Timescales
    • Progress Meetings and Liaison

  • Contract 4

    Signed
    1 Aug 2025
    Value
    £1,087,000
    Period
    11 Aug 2025 – 10 Aug 2029
    Status
    active
    3 agreed KPIs: System Performance · Delivery Timescales · Progress Meetings and Liaison
    • System Performance
    • Delivery Timescales
    • Progress Meetings and Liaison

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1final-stage tenders10—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

Hampshire County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PBHM-7586-PWLP The Castle, High Street, Winchester, South East, SO238UJContact email

Framework contractors & participating bidders

1 commercial party on the notice
  • VIX TECHNOLOGY UK LIMITEDFramework contractorGB-COH: 03039051GB-PPON: PMJL-5169-MRDN Ridgecourt The Ridge, Surrey, South East, KT18 7EPContact email

Official documents & specifications (9)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure