Find a TenderClosed
Published 15 Dec 2023, 09:50 GMT

Official UK procurement notice

Provision of Technology and Associated Services Lot 3

Official notice

Authority: Caerphilly County Borough Council (Local council)·Consortium: 23 public authorities

Dynamic marketGoodsRestricted procedure
Dynamic market estimateValue not publishedmarket-wide estimate, not attributable revenue
Submissions closed 31 Jan 2025

What is being bought

Published requirement description

Caerphilly County Borough Council, working in conjunction with the Welsh Government and all twenty-two (22) Local Authorities in Wales is seeking to add Lot 3 covering Teaching and Learning Tools onto the established Dynamic Purchasing System (DPS) for the provision of technology, products and associated services for all Local Authorities and maintained schools in Wales.

  • Recurrence: Caerphilly CBC reserves the right to extend or shorten the DPS validity period at its own discretion.

CPV: Audio equipment accessories · Audio-visual equipment · Audio-visual materials · Display screens · Headphones · Overhead projectors · Peripheral equipment · Projectors · Speakers · Television and audio-visual equipment · Web camera

How this dynamic market works

From the published notice
Type
Dynamic market
Electronic auction
Caerphilly CBC reserves the right to utilise electronic auctions during the validity period of the DPS.

The lotProcurement structure

single lot · no lot value published
Lot #1Lot 3 covering Teaching and Learning Tools of this Dynamic Purchasing System (DPS) is…Renewal

Lot 3 covering Teaching and Learning Tools of this Dynamic Purchasing System (DPS) is aimed at offering a range of products used throughout local authorities and maintained schools in Wales.

The products and associated services will include (but not be limited to):

Projectors

Display Screens - Touch & Non Touch

Speakers

Web Cameras - Classroom

Headsets

Headphones

Cables, Adaptors and Other Peripherals

Specific Teaching & Learning Tools that maybe procured under this DPS cannot be clearly defined at this stage, however full details will be available via the mini competitions and associated documentation.

Delivery: Wales · Within all Local Authorities across Wales.
Extensions: Caerphilly CBC reserves the right to utilise the DPS for any Teaching & Learning Tools for all local authorities and maintained schools within Wales during the validity period of the DPS. Suppliers will be required to provide Teaching & Learning Tools and associated services including but not limited to the Common Procurement Vocabulary codes listed in the relevant section of this notice. Specific Teaching & Learning Tools that maybe procured under this DPS cannot be clearly defined at this stage, however full details will be available via the mini competitions and associated documentation. · Caerphilly CBC intends for the DPS to run until February 2025. However, Caerphilly CBC reserves the right to extend or shorten the DPS validity period at its own discretion.Second stage: up to 999 candidates invited to tenderVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
What this means for your bid
  • “Provision of Technology and Associated Services Lot 3” is a dynamic market: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Dynamic market
Who may use this agreement
Any qualifying supplier may apply while the market is open
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Caerphilly CBC reserves the right to extend or shorten the DPS validity period at its own discretion.
First published
15 Dec 2023, 09:50 GMT
Last source update
15 Dec 2023, 09:50 GMT
Authority reference
CCBC/DPS1002884/20/JT
FTS notice number
2023/S 000-036893
Classification (CPV)
Audio equipment accessoriesAudio-visual equipmentAudio-visual materialsDisplay screensHeadphonesOverhead projectorsPeripheral equipmentProjectorsSpeakersTelevision and audio-visual equipment
+1 moreWeb camera
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-0425dc Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

The specific requirements for individual contract performance conditions that maybe procured under the DPS cannot be clearly defined at this stage, however full details (if applicable on a contract by contract basis) will be available via the mini competitions and associated procurement documentation.

Publisher note: Caerphilly CBC anticipate the DPS will evolve as the related change programme progresses and as technology changes. Future Lots under the DPS may include: Curriculum Delivery & Support – Services needed by practitioners to utilise and exploit the ICT equipment in the classroom. The procurement is to be processed in accordance with the Public Contract Regulations 2015 (the Regulations) in line with the Restricted Procedure Regulation 28 and Dynamic Purchasing Systems Regulation 34 and administered via Caerphilly CBC’s e-tendering portal-Proactis Plaza. Please refer to the attached Supplier Guidance Document and specifically Section 10 for the Registration Process. Other bodies within Wales may utilise this DPS via agreement with Caerphilly CBC, please refer to Appendix 2 of the attached Supplier Guidance Document for further information. NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=137316. (WA Ref:137316) The buyer considers that this contract is suitable for consortia.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN, CY
Access & registration note: Free · short registration with manual review; public opportunity list

Tender documents are also served through a separate tool: https://supplierlive.proactisp2p.com/Account/Login ↗

Admission period ends
31 Jan 2025, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en, cy
Detailed submission instructions & authority contactsFrom official release

Timeline

15 Dec 2023 → 31 Jan 2025 · 3 dates
  1. Notice published
    15 Dec 2023, 09:50 GMT
  2. Invitations to tender expected
    31 Jan 2025
  3. Admission / appointment period endsperiod end, not a bid countdown
    31 Jan 2025, 12:00 GMT

Contracting authority & participating public bodies

23 public bodies on the notice

Caerphilly County Borough Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Penallta House, Tredomen Park, Ystrad Mynach, Hengoed, Wales, CF82 7PGContact name, email, phone Published organisation website ↗

Consortium members and other public bodies

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria