Find a TenderAwardedContract details notice

Published 2 Apr 2026, 14:09 BST

Official UK procurement notice

Provision of Hot Drinks and Vending Services

Authority: THAMESLINK SOUTHERN GREAT NORTHERN LIMITED (Public body)·Consortium: 2 public authorities

GoodsCompetitive flexible procedureAbove thresholdUtilitiesSME suitable

Sectors: Food, beverages, tobacco and related products (15)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Industrial machinery (42)

+1 more

Hotel, restaurant and retail trade services (55)

Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)

+6 more

East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)

Published estimate£1,825,000≈ £608k / year · £2,190,000 inc. VAT13.4% above final estimate

Submissions closed 4 May 2026awarded 14 Aug 2026

Awarded to 2468 LIMITED

Contract term 3 yrsends 1 Apr 2030 · up to 31 Mar 2032 with extensions · starts 1 Apr 2027

What is being bought

Published requirement description

Provision of Hot Drinks and Vending Services for GTR employees

How the procedure runs: Stage 1 Invitation to Participate Stage 2 Invitation to Tender

CPV: Canteen and catering services · Catering supplies · Coffee, tea and related products · Snacks · Soft drinks · Vending machines · Vending-machine ingredients

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsSMEPublished value£1,825,000

Contract period: 1 Apr 2027 – 1 Apr 2030 (3 yrs) · up to 31 Mar 2032 with extensionsValue: £1,825,000 exc. VAT · £2,190,000 inc. VAT

Eligibility: SME eligible

Extensions: Optional

15860000 Coffee, tea and related products 15894400 Snacks 15894500 Vending-machine ingredients 15982000 Soft drinks 39222000 Catering supplies 42933000 Vending machines

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 55%Price: 45%

Published sub-criteria (2)

Technical: 55%
Commercial: 45%

Published award criteria (2)

Commercial
Technical

What this means for your bid

Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 55 of 100: the paper moves it further than the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Competitive flexible procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Utilities
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 2 Apr 2026, 14:09 BST
Last source update: 28 Sept 2026, 09:39 BST
Award evaluation window: Submission end – 19 Aug 2026
Authority reference: GTR1047
FTS notice number: 2026/S 000-030929
Latest notice: Contract details notice (UK7)
Classification (CPV): Canteen and catering servicesCatering suppliesCoffee, tea and related productsSnacksSoft drinksVending machinesVending-machine ingredients
Delivery area: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 more
South West (UKK)
Official registry OCID: ocds-h6vhtk-067be3 Find a Tender

How it runs: Stage 1 Invitation to Participate
Stage 2 Invitation to Tender

Review and risk notes

Risks: Risks details can be found within the Tender Pack

How it was run

Official notice

Run through: Delta eSourcing · Who buys & how to bid on Delta

Public notice page · account needed to bidElectronic submission allowedLanguage: EN

Access & registration note: Free Select account; no DUNS asked at signup

Requests to participate (first stage): 4 May 2026, 23:59 BST
Submission deadline: 4 May 2026, 23:55 BST
Clarification deadline: 23 Apr 2026, 12:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

goviathameslinkrailway.delta-esourcing.com ↗

Access Code : QH7WEG465P

Timeline

2 Apr 2026 → 1 Apr 2027 · 8 dates

Tender notice published204 days ago
2 Apr 2026, 14:09 BST
Clarification questions by183 days ago
23 Apr 2026, 12:00 BST
Submission deadline172 days ago
4 May 2026, 23:55 BST
Expressions of interest by172 days ago
4 May 2026, 23:59 BST
Assessment summaries sent71 days ago
14 Aug 2026, 00:00 BST
Award decision expected by65 days ago
19 Aug 2026, 23:59 BST
Latest notice published25 days ago
28 Sept 2026, 09:39 BST
Today
23 Oct 2026
Contract startsin 159 days
1 Apr 2027, 00:00 BST

Notice history

9 events · 4 releases on Find a Tender · since 2 Apr 2026

Tender notice published
2 Apr 2026, 14:09 BST
UK4
Tender notice published
2 Apr 2026, 14:34 BST
UK4
Deadline published: 4 May 2026, 23:55 BST
2 Apr 2026, 14:34 BST
Contract award notice published
25 Aug 2026, 09:56 BST
UK6
Status changed to complete
25 Aug 2026, 09:56 BST
Procurement method changed
25 Aug 2026, 09:56 BST
Buyer details updated
25 Aug 2026, 09:56 BST
Contract signature expected
14 Sept 2026, 23:59 BST
scheduled
Contract details notice published
28 Sept 2026, 09:39 BST
UK7

Routine re-releases (4)

2026-04: 1 release · 2 Apr 2026

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value (inc. VAT) £2,069,1031 award inc. VAT; no net value published

Bids received 54 from SMEs

Contracts signed 1latest 25 Sept 2026

Awarded to	Value	Date	Status
2468 LIMITED1 Apr 2027 – 31 Mar 2030 · up to 31 Mar 2032Extensions: Optional extension up to 24 months	£2,069,103 inc. VAT	14 Aug 2026	Awarded

Contracts

Contract 1 · 2468 LIMITED
Signed
25 Sept 2026
Value
£2,069,103 inc. VAT
Period
1 Apr 2027 – 31 Mar 2030 · up to 31 Mar 2032 with extensions
Status
active
Extensions
Optional extension of up to 24 months
3 agreed KPIs: Machines availability · Quality · Invoicing
- Machines availability
- Quality
- Invoicing

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
5final-stage tenders · 8 at stage one	4	0	—

Contracting authority & participating public bodies

2 public bodies on the notice

THAMESLINK SOUTHERN GREAT NORTHERN LIMITED

Contracting authorityPublic undertaking GB-COH: 12545324 · GB-PPON: PBTL-7556-PTRN 1st Floor Monument Place, 24 Monument Street, London, London, EC3R 8AJContact email

Consortium members and other public bodies

Govia Thameslink Railway LimitedContracting authorityPrivate utilityGB-PPON: PCNW-8528-NRRP London, LondonContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

2468 LIMITEDAwarded supplierGB-COH: 03704860GB-PPON: PRGY-4489-GYQY Unit 9 Easter Court, Europa Boulevard, Warrington, North West, WA5 7ZBContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender28 Sept 2026, 09:39 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender25 Aug 2026, 09:56 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender2 Apr 2026, 14:34 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender2 Apr 2026, 14:09 BST