NHMF Frameworx Soft Facility Management Services Framework Agreements 2025

{
  "id": "039774-2024",
  "tag": [
    "tender"
  ],
  "date": "2024-12-10T14:54:45Z",
  "ocid": "ocds-h6vhtk-04c60e",
  "buyer": {
    "id": "GB-COH-13915301",
    "name": "NHMF (NPC) LIMITED"
  },
  "tender": {
    "id": "NPC1101",
    "lots": [
      {
        "id": "1A",
        "title": "LOT 1A Grounds Maintenance - Direct Award Framework",
        "value": {
          "amount": 150000000,
          "currency": "GBP"
        },
        "status": "active",
        "hasOptions": false,
        "hasRenewal": false,
        "description": "NPC on behalf of its members is seeking to appoint Contractors to a framework to undertake Grounds Maintenance to their various dwellings, estates and schemes \nThe Service may include the following: \n•\tMaintenance of grassed areas;\n•\tHedge Cutting;\n•\tMaintenance of shrub and rose beds, borders and the like ;\n•\tTree Surgery;\n•\tLeaf and Litter Clearance ;\n•\tJet washing;\n•\tHard surfaces maintenance;\n•\tInvasive species treatment;\n•\tTree Inspections;\n•\tPlay areas and Playground equipment maintenance\n•\tStreet furniture maintenance;\nFor Further details refer to the ITT and Specification documentation. Additional information: All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at https://etenders.nhmfframeworx.org.uk\nAfter creating an account on eTenders@NHMF-Frameworx, users will receive an email with a link to activate their account. Once activated and logged in, users will need the following code to register for the procurement documentation: NPC1101",
        "contractPeriod": {
          "durationInDays": 1440
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "1B",
        "title": "LOT 1B Grounds Maintenance - Mini Competition Framework",
        "value": {
          "amount": 150000000,
          "currency": "GBP"
        },
        "status": "active",
        "hasOptions": false,
        "hasRenewal": false,
        "description": "NPC on behalf of its members is seeking to appoint Contractors to a framework to undertake Grounds Maintenance to their various dwellings, estates and schemes \nThe Service may include in the following: \n•\tMaintenance of grassed areas;\n•\tHedge Cutting;\n•\tMaintenance of shrub and rose beds, borders and the like ;\n•\tTree Surgery;\n•\tLeaf and Litter Clearance ;\n•\tJet washing;\n•\tHard surfaces maintenance;\n•\tInvasive species treatment;\n•\tTree Inspections;\n•\tPlay area and Playground equipment maintenance;\n•\tStreet furniture maintenance\nFor Further details refer to the ITT and Specification documentation. Additional information: All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at https://etenders.nhmfframeworx.org.uk\nAfter creating an account on eTenders@NHMF-Frameworx, users will receive an email with a link to activate their account. Once activated and logged in, users will need the following code to register for the procurement documentation: NPC1101",
        "contractPeriod": {
          "durationInDays": 1440
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "2A",
        "title": "LOT 2A Estate Services - Building and Window Cleaning - Direct Award Framework",
        "value": {
          "amount": 75000000,
          "currency": "GBP"
        },
        "status": "active",
        "hasOptions": false,
        "hasRenewal": false,
        "description": "NPC on behalf of its members is seeking to appoint Contractors to a framework to undertake Building and Window Cleaning to their various dwellings, estates and \nThe Service may include the following: \nDaily and weekly cleaning requirements of residential accommodation ;\n•\tPeriodic cleaning to internal communal areas of blocks of flats, hostels, sheltered and supported housing;\n•\tPeriodic cleaning to offices, depots etc ;\n•\tDeep cleaning to commercial/communal kitchens;\n•\tSpecialist floor cleaning;\n•\tLitter picking;\n•\tGraffiti removal;\n•\tWindow cleaning - external - low level\n•\tWindow cleaning - external - high level\n•\tWindow cleaning - internal glazing\nFor Further details refer to the ITT and Specification documentation. Additional information: All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at https://etenders.nhmfframeworx.org.uk\nAfter creating an account on eTenders@NHMF-Frameworx, users will receive an email with a link to activate their account. Once activated and logged in, users will need the following code to register for the procurement documentation: NPC1101",
        "contractPeriod": {
          "durationInDays": 1440
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "2B",
        "title": "LOT 2B Building and Window Cleaning - Mini Competition Framework",
        "value": {
          "amount": 75000000,
          "currency": "GBP"
        },
        "status": "active",
        "hasOptions": false,
        "hasRenewal": false,
        "description": "NPC on behalf of its members is seeking to appoint Contractors to a framework to undertake Building and Window Cleaning to their various dwellings, estates and schemes, \nThe Service may include the following: \nDaily and weekly cleaning requirements of residential accommodation ;\n•\tPeriodic cleaning to internal communal areas of blocks of flats, hostels, sheltered and supported housing;\n•\tPeriodic cleaning to offices, depots etc ;\n•\tDeep cleaning to commercial/communal kitchens;\n•\tSpecialist floor cleaning;\n•\tLitter picking;\n•\tGraffiti removal;\n•\tWindow cleaning - external - low level\n•\tWindow cleaning - external - high level\n•\tWindow cleaning - internal glazing Additional information: All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at https://etenders.nhmfframeworx.org.uk\nAfter creating an account on eTenders@NHMF-Frameworx, users will receive an email with a link to activate their account. Once activated and logged in, users will need the following code to register for the procurement documentation: NPC1101",
        "contractPeriod": {
          "durationInDays": 1440
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "1A",
        "relatedLot": "1A",
        "deliveryAddresses": [
          {
            "region": "UKC"
          },
          {
            "region": "UKD"
          },
          {
            "region": "UKE"
          },
          {
            "region": "UKF"
          },
          {
            "region": "UKG"
          },
          {
            "region": "UKH"
          },
          {
            "region": "UKI"
          },
          {
            "region": "UKJ"
          },
          {
            "region": "UKK"
          },
          {
            "region": "UKL"
          },
          {
            "region": "UKM"
          },
          {
            "region": "UKN"
          }
        ],
        "additionalClassifications": [
          {
            "id": "45112700",
            "scheme": "CPV",
            "description": "Landscaping work"
          },
          {
            "id": "50870000",
            "scheme": "CPV",
            "description": "Repair and maintenance services of playground equipment"
          },
          {
            "id": "77200000",
            "scheme": "CPV",
            "description": "Forestry services"
          },
          {
            "id": "77300000",
            "scheme": "CPV",
            "description": "Horticultural services"
          },
          {
            "id": "77700000",
            "scheme": "CPV",
            "description": "Services incidental to fishing"
          }
        ]
      },
      {
        "id": "1B",
        "relatedLot": "1B",
        "deliveryAddresses": [
          {
            "region": "UKC"
          },
          {
            "region": "UKD"
          },
          {
            "region": "UKE"
          },
          {
            "region": "UKF"
          },
          {
            "region": "UKG"
          },
          {
            "region": "UKH"
          },
          {
            "region": "UKI"
          },
          {
            "region": "UKJ"
          },
          {
            "region": "UKK"
          },
          {
            "region": "UKL"
          },
          {
            "region": "UKM"
          },
          {
            "region": "UKN"
          }
        ],
        "additionalClassifications": [
          {
            "id": "45112700",
            "scheme": "CPV",
            "description": "Landscaping work"
          },
          {
            "id": "50870000",
            "scheme": "CPV",
            "description": "Repair and maintenance services of playground equipment"
          },
          {
            "id": "77200000",
            "scheme": "CPV",
            "description": "Forestry services"
          },
          {
            "id": "77300000",
            "scheme": "CPV",
            "description": "Horticultural services"
          },
          {
            "id": "77700000",
            "scheme": "CPV",
            "description": "Services incidental to fishing"
          }
        ]
      },
      {
        "id": "2A",
        "relatedLot": "2A",
        "deliveryAddresses": [
          {
            "region": "UKC"
          },
          {
            "region": "UKD"
          },
          {
            "region": "UKE"
          },
          {
            "region": "UKF"
          },
          {
            "region": "UKG"
          },
          {
            "region": "UKH"
          },
          {
            "region": "UKI"
          },
          {
            "region": "UKJ"
          },
          {
            "region": "UKK"
          },
          {
            "region": "UKL"
          },
          {
            "region": "UKM"
          },
          {
            "region": "UKN"
          }
        ],
        "additionalClassifications": [
          {
            "id": "90910000",
            "scheme": "CPV",
            "description": "Cleaning services"
          }
        ]
      },
      {
        "id": "2B",
        "relatedLot": "2B",
        "deliveryAddresses": [
          {
            "region": "UKC"
          },
          {
            "region": "UKD"
          },
          {
            "region": "UKE"
          },
          {
            "region": "UKF"
          },
          {
            "region": "UKG"
          },
          {
            "region": "UKH"
          },
          {
            "region": "UKI"
          },
          {
            "region": "UKJ"
          },
          {
            "region": "UKK"
          },
          {
            "region": "UKL"
          },
          {
            "region": "UKM"
          },
          {
            "region": "UKN"
          }
        ],
        "additionalClassifications": [
          {
            "id": "90910000",
            "scheme": "CPV",
            "description": "Cleaning services"
          }
        ]
      }
    ],
    "title": "NHMF Frameworx Soft Facility Management Services Framework Agreements 2025",
    "value": {
      "amount": 450000000,
      "currency": "GBP"
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "economic",
        "documentType": "economicSelectionCriteria"
      },
      {
        "id": "technical",
        "documentType": "technicalSelectionCriteria"
      }
    ],
    "bidOpening": {
      "date": "2025-01-27T15:30:00Z"
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lotDetails": {
      "maximumLotsBidPerSupplier": null
    },
    "techniques": {
      "frameworkAgreement": {
        "maximumParticipants": 30
      },
      "hasFrameworkAgreement": true
    },
    "awardPeriod": {
      "startDate": "2025-01-27T15:30:00Z"
    },
    "description": "NHMF Frameworx on behalf of NHMF (NPC) members wishes to appoint a number of Contractors, to two Frameworks, one for Direct Awards, and one for Mini-Competitions. NPC envisages appointing up to 30 suppliers to each Framework.  Further details can be found in the Invitation to Tender (ITT).\nEach of the Frameworks is broken down into 2 workstreams which are:\nGrounds Maintenance\nBuilding and Window Cleaning\nThe Frameworks are national covering England, Wales, Scotland and Northern Ireland with the ability to operate in specific geographical regions.",
    "tenderPeriod": {
      "endDate": "2025-01-27T15:00:00Z"
    },
    "contractTerms": {
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": false,
    "reviewDetails": "The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contracts is communicated to all Economic Operators.\nThe standstill period provides time for unsuccessful Economic Operators to challenge the award decision before Framework Agreements are entered into. The Public Contract Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the Regulations to take action in the High Court of England and Wales.\nAfter the expiry of the 10 day standstill period, the Contracting Authority will unless prevented by order of the High Court, conclude and enter into the Framework Agreements.",
    "classification": {
      "id": "79993100",
      "scheme": "CPV",
      "description": "Facilities management services"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "bidValidityPeriod": {
        "durationInDays": 180
      }
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://etenders.nhmfframeworx.org.uk/",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-COH-13915301",
      "name": "NHMF (NPC) LIMITED",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI63",
        "locality": "MITCHAM",
        "postalCode": "CR42QA",
        "countryName": "United Kingdom",
        "streetAddress": "23 Commonside East"
      },
      "details": {
        "url": "https://etenders.nhmfframeworx.org.uk/",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "scheme": "COFOG",
            "description": "Public Sector Framework Provider"
          }
        ]
      },
      "identifier": {
        "id": "13915301",
        "scheme": "GB-COH",
        "legalName": "NHMF (NPC) LIMITED"
      },
      "contactPoint": {
        "url": "https://etenders.nhmfframeworx.org.uk/",
        "name": "David Miller",
        "email": "etenders@nhmfframeworx.org.uk"
      }
    },
    {
      "id": "GB-FTS-1126",
      "name": "High Court of England and Wales",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "postalCode": "WC2A 2LL",
        "countryName": "United Kingdom",
        "streetAddress": "Royal Courts of Justice, The Strand"
      },
      "identifier": {
        "legalName": "High Court of England and Wales"
      }
    },
    {
      "id": "GB-FTS-20786",
      "name": "Cabinet Office",
      "roles": [
        "reviewContactPoint"
      ],
      "address": {
        "locality": "London",
        "postalCode": "SW1A 4AS",
        "countryName": "United Kingdom",
        "streetAddress": "70 Whitehall"
      },
      "identifier": {
        "legalName": "Cabinet Office"
      }
    }
  ],
  "language": "en",
  "description": "The members of the NHMF including the Northern Ireland Housing Executive represent more than 80% of the UK's housing stock. NHMF (NPC) Ltd is a Contracting Authority under regulation 2 of the Public Contract Regulations 2015 and a central purchasing body under regulation 37 of those Regulations.\nNHMF Frameworx is the trading name of NHMF (NPC) Ltd (\"NPC\") which has been established by the National Housing Maintenance Forum Ltd.  The framework agreements subject to this notice are made available for use by the registered providers of social housing including the Northern Ireland Housing Executive and all other member and associate member contracting authorities on NPC'S register of members at the time of the publication of this FTS notice for this procurement operating across England, Wales, Scotland and/or Northern Ireland including their wholly owned subsidiaries.\nThe register of members is obtainable from http://nhmfframeworx.org.uk/register of members\nThe Framework Agreements subject to this notice are also made available for use by any other registered social housing provider https://www.gov.uk/government/publications/registered-providers-of-social-housing) ,  Welsh registered social landlord (https://gov.wales/registered-social-landlords), Scottish registered social landlord (https://www.housingregulator.gov.scot/register-of-social-landlords), Northern Irish registered housing association (https://www.communities-ni.gov.uk/articles/housing-regulation#toc-2), any local authority as defined in the Local Government Act 1972 for public authorities in England and Wales or as defined in the Local Government Act (Scotland) 1973 or as defined in the Local Government Act (Northern Ireland) 1972 and any housing Arm's Length Management Organisation (ALMO) that either (a) becomes a member of NPC during the period of the Framework Agreements by becoming a subscriber and user of the M3NHF Schedule of Rates for Responsive and Void Property Works, the M3NHF Schedule of Rates for Planned Maintenance and Property Reinvestment and the M3NHF Repairs Ordering Schedule; or (b) becomes an associate member of NPC during the period of the Framework Agreements by entering into an Authorising Associate Member Agreement with NPC  \nThe Contracting Authority considers that these contracts may be suitable for economic operators that are small or medium enterprises (SMEs), any selection of tenderers will however be based solely on the criteria set out in the procurement documents. NPC is administering this procurement on behalf of its Members.\nThe Contracting Authority reserves the right not to award any membership to any framework pursuant to this procurement exercise and/or to abandon this procurement exercise at any time and/or to award membership of a framework for only part of the Works at its sole discretion\nThe Contracting Authority shall have no liability whatsoever to any applicant or tenderer as a result of its exercise of that discretion.\nFor the avoidance of doubt, all costs incurred by any applicant and/or tenderer before signature of any Call-off Contract shall be incurred entirely ay that applicant/tenderer's risk.\nNo guarantee can be given that any business is generated under any awarded framework agreement or call off contract, nor can any guarantee be given that any framework agreement or call-off contract may be put in place in relation to this procurement. \nEconomic Operators are to note that Call-off Contracts will take into account the priorities of the Contracting Authority and its members relating to economic. Social and environmental well being.\nAll documentation can be downloaded from https://etenders.nhmfframeworx.org.uk \nThis portal is for the downloading of the draft procurement documentation, submission of tenders and communicating requests for and responses to clarifications.\nAll requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at https://etenders.nhmfframeworx.org.uk \nAfter creating an account on eTenders@NHMF-Frameworx, users will receive an email with a link to activate their account. Once activated and logged in , users will need the following code to register for the procurement documentation: NPC1101\nEconomic operators may seek clarification where they consider any part of the procurement documentation is unclear.\nAll queries and any clarifications must be communicated using the secure email messaging function within the Portal, but to be received no later than 17:00 on 17th January 2025, this will provide an audit trail of all clarification requests and responses issued.\nIt will not be possible to respond to any queries received after that stipulated date and time. It is the Economic Operators responsibility to regularly monitor communications raised and issued through the Portal.\nResponse to requests for clarification will be communicated by NPC to all Economic Operators through the portal secure email messaging system.\nWhen uploading Tender Documentation, Economic Operators must be aware of any speed limitations of their internet connection, system configuration and general web traffic etc., as these may impact on the time taken to complete the transaction. Uploading of submissions must be completed by the deadline closing date and time.\nDO NOT WAIT until too near the closing time on the return date. The closing deadline for uploading completed tender documentation is the 27th January 2025 at 15.00.\nPlease note that the Portal will not permit tender submissions to be uploaded after the closing deadline.\nTenders and supporting documentation must be visible to NPC and their advisers only after the closing deadline. Should Economic Operators have any queries or experience difficulties with the registration or download/upload system they should contact the eTenders@NHMF-Frameworx help desk by email etenders@nhmfframeworx.org.uk",
  "initiationType": "tender"
}