plannedFind a Tender · planning Update

Multi-Functional Devices

Buyer: West Yorkshire Police →

BuyerWest Yorkshire Police

Statusplanned

DeadlineNot published

ValueValue not published

Published14 May 2025

What is being bought

To provide West Yorkshire Police with Photocopies, Maintenance & Consumables

Delivery location

UKE4, GB

Lot details

Lot 1

No lot description published.

Statusplanned

Contract periodFrom 31 Mar 2026 to 28 Feb 2030

SME suitabilitySuitable for SMEs

What is included

Item	Category	Quantity
1	Photocopiers, Toner for photocopiers, Photocopier repair services, Photocopier maintenance services	Not published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 30. The category anchor is Photocopiers (30121100); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison set	Procedures	Reported bids per procedure	Named award suppliers	Price evidence
Market: CPV division 30	1,723	4 median · 34.2 average (741 of 1,723 with a bid count)	3.9 average (825 of 1,723 with named award suppliers)	Not published
Same buyer	0	Not published	Not published	Not published
Delivery region: UKE4	8	5.5 median · 5.5 average (2 of 8 with a bid count)	1 average (2 of 8 with named award suppliers)	Not published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementNot published

Dynamic purchasing systemNot published

Competitive procurementNot published

Recurring requirementNot published

Procurement method rationaleNot published

Rationale classificationsNot published

Special regimeNot published

Covered byNot published

Submission policyNot published

Selection criteriaNot published

Risk detailsNot published

Planning & early market engagement

BudgetValue not published

No-engagement rationaleNot published

Planning documents1

Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Documents & submission route

Pipeline notice on Find a Tender planning · plannedProcurementNotice

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCID	ocds-h6vhtk-050d14
Latest release ID	021194-2025
Latest release timestamp	Wed May 14 2025 10:56:57 GMT+0000 (Coordinated Universal Time)
Source	find-a-tender
Official notice URL	Not published
Tender status	planned
Procurement method	Not published
Procurement method details	Not published
Main procurement category	services
Above threshold	No
Legal basis	2023/54
Tender period: start	Not published
Tender period: end	Not published
Expression of interest deadline	Not published
Enquiry deadline	Not published
Award period: start	Not published
Award period: end	Not published
Submission method details	Not published
Submission languages	Not published
Electronic catalogue policy	Not published
Total tender value	Not published
Tender lots in source	1
Tender items in source	1
Tender documents in source	0
Awards in latest release	0
Contracts in latest release	0
Parties in latest release	1

Notice history

Date	Event	Reference
14 May 2025	planningUpdate	021194-2025
6 May 2025	planning	019082-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON

{
  "id": "021194-2025",
  "tag": [
    "planningUpdate"
  ],
  "date": "2025-05-14T11:56:57+01:00",
  "ocid": "ocds-h6vhtk-050d14",
  "buyer": {
    "id": "GB-PPON-PQLT-6495-QHVP",
    "name": "West Yorkshire Police"
  },
  "tender": {
    "id": "ocds-h6vhtk-050d14",
    "lots": [
      {
        "id": "1",
        "status": "planned",
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2030-02-28T23:59:59Z",
          "startDate": "2026-03-31T00:00:00+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKE4",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "30121100",
            "scheme": "CPV",
            "description": "Photocopiers"
          },
          {
            "id": "30125120",
            "scheme": "CPV",
            "description": "Toner for photocopiers"
          },
          {
            "id": "50313100",
            "scheme": "CPV",
            "description": "Photocopier repair services"
          },
          {
            "id": "50313200",
            "scheme": "CPV",
            "description": "Photocopier maintenance services"
          }
        ]
      }
    ],
    "title": "Multi-Functional Devices",
    "status": "planned",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "To provide West Yorkshire Police with Photocopies, Maintenance & Consumables",
    "communication": {
      "futureNoticeDate": "2025-06-30T23:59:59+01:00"
    },
    "aboveThreshold": false,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PQLT-6495-QHVP",
      "name": "West Yorkshire Police",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKE45",
        "country": "GB",
        "locality": "Wakefield",
        "postalCode": "WF1 3QP",
        "countryName": "United Kingdom",
        "streetAddress": "PO Box 9, Laburnum Road"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PQLT-6495-QHVP",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "yb.procurement@westyorkshire.police.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "021194-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/021194-2025",
        "format": "text/html",
        "noticeType": "UK1",
        "description": "Pipeline notice on Find a Tender",
        "documentType": "plannedProcurementNotice",
        "datePublished": "2025-05-14T11:56:57+01:00"
      }
    ]
  },
  "initiationType": "tender"
}

Complete JSON history (2 releases)

14 May 2025 · 021194-2025 · planningUpdate

{
  "id": "021194-2025",
  "tag": [
    "planningUpdate"
  ],
  "date": "2025-05-14T11:56:57+01:00",
  "ocid": "ocds-h6vhtk-050d14",
  "buyer": {
    "id": "GB-PPON-PQLT-6495-QHVP",
    "name": "West Yorkshire Police"
  },
  "tender": {
    "id": "ocds-h6vhtk-050d14",
    "lots": [
      {
        "id": "1",
        "status": "planned",
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2030-02-28T23:59:59Z",
          "startDate": "2026-03-31T00:00:00+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKE4",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "30121100",
            "scheme": "CPV",
            "description": "Photocopiers"
          },
          {
            "id": "30125120",
            "scheme": "CPV",
            "description": "Toner for photocopiers"
          },
          {
            "id": "50313100",
            "scheme": "CPV",
            "description": "Photocopier repair services"
          },
          {
            "id": "50313200",
            "scheme": "CPV",
            "description": "Photocopier maintenance services"
          }
        ]
      }
    ],
    "title": "Multi-Functional Devices",
    "status": "planned",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "To provide West Yorkshire Police with Photocopies, Maintenance & Consumables",
    "communication": {
      "futureNoticeDate": "2025-06-30T23:59:59+01:00"
    },
    "aboveThreshold": false,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PQLT-6495-QHVP",
      "name": "West Yorkshire Police",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKE45",
        "country": "GB",
        "locality": "Wakefield",
        "postalCode": "WF1 3QP",
        "countryName": "United Kingdom",
        "streetAddress": "PO Box 9, Laburnum Road"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PQLT-6495-QHVP",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "yb.procurement@westyorkshire.police.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "021194-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/021194-2025",
        "format": "text/html",
        "noticeType": "UK1",
        "description": "Pipeline notice on Find a Tender",
        "documentType": "plannedProcurementNotice",
        "datePublished": "2025-05-14T11:56:57+01:00"
      }
    ]
  },
  "initiationType": "tender"
}

6 May 2025 · 019082-2025 · planning

{
  "id": "019082-2025",
  "tag": [
    "planning"
  ],
  "date": "2025-05-06T13:00:17+01:00",
  "ocid": "ocds-h6vhtk-050d14",
  "buyer": {
    "id": "GB-PPON-PQLT-6495-QHVP",
    "name": "West Yorkshire Police"
  },
  "tender": {
    "id": "ocds-h6vhtk-050d14",
    "lots": [
      {
        "id": "1",
        "status": "planned",
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2030-02-28T23:59:59Z",
          "startDate": "2026-03-31T00:00:00+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKC",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKD",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKE",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKF",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKG",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKH",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKI",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKJ",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKK",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "30121100",
            "scheme": "CPV",
            "description": "Photocopiers"
          },
          {
            "id": "30125120",
            "scheme": "CPV",
            "description": "Toner for photocopiers"
          },
          {
            "id": "50313100",
            "scheme": "CPV",
            "description": "Photocopier repair services"
          },
          {
            "id": "50313200",
            "scheme": "CPV",
            "description": "Photocopier maintenance services"
          }
        ]
      }
    ],
    "title": "Multi-Functional Devices",
    "status": "planned",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "To provide West Yorkshire Police with Photocopies, Maintenance & Consumables",
    "communication": {
      "futureNoticeDate": "2025-06-30T23:59:59+01:00"
    },
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PQLT-6495-QHVP",
      "name": "West Yorkshire Police",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKE45",
        "country": "GB",
        "locality": "Wakefield",
        "postalCode": "WF1 3QP",
        "countryName": "United Kingdom",
        "streetAddress": "PO Box 9, Laburnum Road"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PQLT-6495-QHVP",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "yb.procurement@westyorkshire.police.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "019082-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/019082-2025",
        "format": "text/html",
        "noticeType": "UK1",
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        "documentType": "plannedProcurementNotice",
        "datePublished": "2025-05-06T13:00:17+01:00"
      }
    ]
  },
  "initiationType": "tender"
}