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Published 6 May 2025, 13:00 BST

Official UK procurement notice

Multi-Functional Devices · UK public procurement notice

Official notice

Authority: West Yorkshire Police (Police & fire)

ServicesBelow thresholdSME suitable
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Repair & Maintenance (50) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)
+6 moreEast Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)
Planned pipeline valueValue not publishedpipeline notice, not a live tender
Tender notice expected 30 Jun 2025from the planned procurement notice
Contract term 3 yrs 11 moends 28 Feb 2030 · starts 31 Mar 2026

What is being bought

Published requirement description

To provide West Yorkshire Police with Photocopies, Maintenance & Consumables

CPV: Photocopier maintenance services · Photocopier repair services · Photocopiers · Toner for photocopiers

The lotProcurement structure

single lot · no lot value published
Lot #1Planned 3 yrs 11 moSME
Contract period: 31 Mar 2026 – 28 Feb 2030 (3 yrs 11 mo)
Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South WestEligibility: SME eligible
30121100 Photocopiers30125120 Toner for photocopiers50313100 Photocopier repair services50313200 Photocopier maintenance services

Procedure terms & legal framework

From the official record
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Past planning notice
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
6 May 2025, 13:00 BST
Last source update
14 May 2025, 11:56 BST
FTS notice number
2025/S 000-021194
Latest notice
Pipeline notice (UK1)
Classification (CPV)
Photocopier maintenance servicesPhotocopier repair servicesPhotocopiersToner for photocopiers
Delivery area
North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 moreSouth West (UKK)
Official registry OCID
ocds-h6vhtk-050d14 Find a Tender

How it was run

Official notice
Submission deadline
—

Timeline

6 May 2025 → 31 Mar 2026 · 4 dates
  1. Planning notice published
    6 May 2025, 13:00 BST
  2. Latest notice published
    14 May 2025, 11:56 BST
  3. Tender notice expected
    30 Jun 2025, 23:59 BST
  4. Contract starts205 days ago
    31 Mar 2026, 00:00 BST

Notice history

2 events · 2 releases on Find a Tender · since 6 May 2025
  1. Pipeline notice published
    6 May 2025, 13:00 BST
    UK1
  2. Pipeline notice published
    14 May 2025, 11:56 BST
    UK1

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Contracting authority & participating public bodies

West Yorkshire Police

Contracting authorityPublic authority - sub-central government GB-PPON: PQLT-6495-QHVP PO Box 9, Laburnum Road, Wakefield, Yorkshire & Humber, WF1 3QPContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender
  • Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender