The Guinness Partnership Limited is looking to procure four multi-disciplinary, regional contracts carrying out servicing, repairs and installations of both domestic and communal Mechanical, Electrical, and Plumbing systems.

The disciplines will include, but not be limited to, air conditioning, ventilation, laundry, renewables (optional), water, sewage and sump pumps, boreholes, Door Entry, Automatic Doors, Barriers & Gates, Warden Call, CCTV, TV Aerials, BMS and Fall Arrest systems.

The contracts are to be let under a 5+5+5 year arrangement and split between the following geographical regions -

Lot 1: Region 1 - North West, Greater Manchester, Yorkshire, and Humberside

Lot 2: Region 2 - Home Counties

Lot 3: Region 3 - London and South East

Lot 4: Region 4 - South West

How the procedure runs: This Competitive Flexible Procedure will be conducted in three stages. Stage 1 - Procurement Specific Questionnaire: Assessment of the Conditions of Participation on a pass / fail basis and scored quality questions to shortlist Participants to be invited to tender. It is intended to shortlist a minimum of 4 Participants per Lot. Stage 2 - Invitation to Tender: Assessment of scored quality questions and pricing submission. Quality questions will be weighted at 60% and pricing weighted at 40%. Further details are provided in the Procurement Documents. As part of stage two, Guinness will invite the top 3 highest ranked supplier for each lot to present their answers to the a resident focussed Question to a Resident Panel. As a result of these presentations, final moderation will be limited to no more than a point either way (up or down). If the moderated score causes one of the top 3 to drop to top 4, the next bidder will be brought forward for a presentation and moderation. Stage 3 - TGP will also reserve the right to conduct a Negotiation stage, following the evaluation of quality and price. It is proposed to down select suppliers and only invite the highest ranked suppliers for each lot to participate in negotiations if a supplier wins multiple lots. TGP will reserve the right not to award multiple lots to the same supplier if the bidder fails to provide reassurance of their capacity to delivery multiple lots during the negotiation stage. The purpose of the negotiation would be to ensure that any supplier winning multiple lots has got the capacity to deliver the combined lots and that any economy of scales are taking into account. Guinness reserves the right to refine the procurement documents prior to Stage 2. It is the intention to appoint one supplier per Lot.
No preliminary market engagement: Engagement took place prior to Preliminary Market Engagement Notices being available.

CPV: Electrical services · Heat pumps · Heating, ventilation and air-conditioning installation work · Installation services of laundry washing, dry-cleaning and drying machines · Mechanical installations · Pumps

Lots and requirements (4)Procurement structure

4 lots · all with a published value (£86,467,085 together) · win at most 2 of them · same conditions of participation on every lot · same evaluation weights on every lot

Lot #1North West, Greater Manchester, Yorkshire, Nottinghamshire, Lincolnshire & DerbyshireAwardedRenewal North West, Yorkshire & Humber +4 5 yrsSMEPublished value£34,586,834

The contract scope is for servicing, repairs and installations of both domestic and communal MEP systems in the North West, Greater Manchester, Yorkshire, Nottinghamshire, Lincolnshire & Derbyshire regions.

Renewables is included in the contract scope as an option. If instructed, it is expected that these services would commence in April 2027, so that services do not commence in winter months.

Further details can be found in the Procurement Documents.

Guinness gives no guarantee on the volume of services that may be required during the contract as property numbers may increase or decrease during the term of the contract.

Contract period: 26 Oct 2026 – 25 Oct 2031 (5 yrs) · up to 26 Oct 2041 with extensionsValue: £34,586,834 exc. VAT · £34,586,834 inc. VAT

Delivery: North West, Yorkshire & Humber, East Midlands, London, South East, South WestEligibility: SME eligible

Extensions: The right to additional purchases while the contract is valid. The contract will be managed through Key Performance Indicators. In the event of a supplier performance failure, a supplier in another Lot may have its contract scope extended to include the requirements for properties where the failure occurred until assurance can be given that the reasons for the original failure have been rectified and will not occur again. Any planned upgrades or retrofit works may be tendered for separately and are not guaranteed to be given to the successful Supplier(s). · 5 + 5 + 5 years extensions maximum extensions, taken either as single years or in full.

42122000 Pumps 42511110 Heat pumps 45331000 Heating, ventilation and air-conditioning installation work 45350000 Mechanical installations 51543400 Installation services of laundry washing, dry-cleaning and drying machines 71314100 Electrical services

Pre-qualification & selection criteria (PQQ)2

Economic & financial standing
Lot 1. North West, Greater Manchester, Yorkshire, Nottinghamshire, Lincolnshire & Derbyshire
Lot 2. Home Counties
Lot 3. London East and London West and South East and Coast
Lot 4. South-West
Participants are required to demonstrate sufficient economic and financial standing by meeting the minimum turnover requirements and financial risk assessment as described in the Procurement Documents.
Participants are required to demonstrate commitment that they can secure insurances as described in the Procurement Documents.
Technical & professional ability
Organisational Standards
For this process, the Participants employees and the Organisation must have the following:
- ISO 14001 certified (Environmental Management),
- ISO 9001 certified (Quality Management).
- Electrical Works: NICEIC / NAPIT / ECA
- Air Conditioning / Cooling: F-Gas (company + engineers)
- Powered Doors / Gates / Barriers: DHF or ADSA competence
- Drainage / Boreholes / Pits: Confined Spaces certification
- Telecare Services Authority
- Register of Play Inspectors International (RPII): or equivalent
- The Royal Society for the Prevention of Accidents (RoSPA)
- FASET (Fall Arrest Safety Equipment Training

Lot #2Home CountiesAwardedRenewal East Midlands 5 yrsPublished value£11,240,721

The contract scope is for servicing, repairs and installations of both domestic and communal MEP systems in the Home Counties regions.

Renewables is included in the contract scope as an option. If instructed, it is expected that these services would commence in April 2027, so that services do not commence in winter months.

Further details can be found in the Procurement Documents.

Guinness gives no guarantee on the volume of services that may be required during the contract as property numbers may increase or decrease during the term of the contract.

Contract period: 26 Oct 2026 – 25 Oct 2031 (5 yrs) · up to 26 Oct 2041 with extensionsValue: £11,240,721 exc. VAT · £11,240,721 inc. VAT

Delivery: East Midlands

Pre-qualification & selection criteria (PQQ)2

Economic & financial standing
Lot 1. North West, Greater Manchester, Yorkshire, Nottinghamshire, Lincolnshire & Derbyshire
Lot 2. Home Counties
Lot 3. London East and London West and South East and Coast
Lot 4. South-West
Participants are required to demonstrate sufficient economic and financial standing by meeting the minimum turnover requirements and financial risk assessment as described in the Procurement Documents.
Participants are required to demonstrate commitment that they can secure insurances as described in the Procurement Documents.
Technical & professional ability
Organisational Standards
For this process, the Participants employees and the Organisation must have the following:
- ISO 14001 certified (Environmental Management),
- ISO 9001 certified (Quality Management).
- Electrical Works: NICEIC / NAPIT / ECA
- Air Conditioning / Cooling: F-Gas (company + engineers)
- Powered Doors / Gates / Barriers: DHF or ADSA competence
- Drainage / Boreholes / Pits: Confined Spaces certification
- Telecare Services Authority
- Register of Play Inspectors International (RPII): or equivalent
- The Royal Society for the Prevention of Accidents (RoSPA)
- FASET (Fall Arrest Safety Equipment Training

Lot #3London East and London West and South East and CoastAwardedRenewal London, South East 5 yrsPublished value£29,398,809

The contract scope is for servicing, repairs and installations of both domestic and communal MEP systems in the London East and London West and South East and Coast regions

Renewables is included in the contract scope as an option. If instructed, it is expected that these services would commence in April 2027, so that services do not commence in winter months.

Further details can be found in the Procurement Documents.

Guinness gives no guarantee on the volume of services that may be required during the contract as property numbers may increase or decrease during the term of the contract.

Contract period: 26 Oct 2026 – 25 Oct 2031 (5 yrs) · up to 26 Oct 2041 with extensionsValue: £29,398,809 exc. VAT · £29,398,809 inc. VAT

Delivery: London, South East

Pre-qualification & selection criteria (PQQ)2

Economic & financial standing
Lot 1. North West, Greater Manchester, Yorkshire, Nottinghamshire, Lincolnshire & Derbyshire
Lot 2. Home Counties
Lot 3. London East and London West and South East and Coast
Lot 4. South-West
Participants are required to demonstrate sufficient economic and financial standing by meeting the minimum turnover requirements and financial risk assessment as described in the Procurement Documents.
Participants are required to demonstrate commitment that they can secure insurances as described in the Procurement Documents.
Technical & professional ability
Organisational Standards
For this process, the Participants employees and the Organisation must have the following:
- ISO 14001 certified (Environmental Management),
- ISO 9001 certified (Quality Management).
- Electrical Works: NICEIC / NAPIT / ECA
- Air Conditioning / Cooling: F-Gas (company + engineers)
- Powered Doors / Gates / Barriers: DHF or ADSA competence
- Drainage / Boreholes / Pits: Confined Spaces certification
- Telecare Services Authority
- Register of Play Inspectors International (RPII): or equivalent
- The Royal Society for the Prevention of Accidents (RoSPA)
- FASET (Fall Arrest Safety Equipment Training

Lot #4South-WestAwardedRenewal South West 5 yrsPublished value£11,240,721

The contract scope is for servicing, repairs and installations of both domestic and communal MEP systems in the South-West regions.

Renewables is included in the contract scope as an option. If instructed, it is expected that these services would commence in April 2027, so that services do not commence in winter months.

Further details can be found in the Procurement Documents.

Guinness gives no guarantee on the volume of services that may be required during the contract as property numbers may increase or decrease during the term of the contract.

Contract period: 26 Oct 2026 – 25 Oct 2031 (5 yrs) · up to 26 Oct 2041 with extensionsValue: £11,240,721 exc. VAT · £11,240,721 inc. VAT

Delivery: South West

Pre-qualification & selection criteria (PQQ)2

Economic & financial standing
Lot 1. North West, Greater Manchester, Yorkshire, Nottinghamshire, Lincolnshire & Derbyshire
Lot 2. Home Counties
Lot 3. London East and London West and South East and Coast
Lot 4. South-West
Participants are required to demonstrate sufficient economic and financial standing by meeting the minimum turnover requirements and financial risk assessment as described in the Procurement Documents.
Participants are required to demonstrate commitment that they can secure insurances as described in the Procurement Documents.
Technical & professional ability
Organisational Standards
For this process, the Participants employees and the Organisation must have the following:
- ISO 14001 certified (Environmental Management),
- ISO 9001 certified (Quality Management).
- Electrical Works: NICEIC / NAPIT / ECA
- Air Conditioning / Cooling: F-Gas (company + engineers)
- Powered Doors / Gates / Barriers: DHF or ADSA competence
- Drainage / Boreholes / Pits: Confined Spaces certification
- Telecare Services Authority
- Register of Play Inspectors International (RPII): or equivalent
- The Royal Society for the Prevention of Accidents (RoSPA)
- FASET (Fall Arrest Safety Equipment Training

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 4 lots

Quality: 60%Price: 40%

Published sub-criteria (2)

Quality: 60%
Cost: 40%

Published award criteria (2)

Quality
Cost

Lot distribution rule: Suppliers may bid for all Lots, but the number of lots a supplier can win is restricted to a maximum of two lots. Bidders submitting a tender for more than one lot will be asked to rank their preferences with regard to the lots to be awarded. If a supplier wins multiple lots, their turnover requirements will apply to the combined contract values, to ensure that the supplier is large enough to deliver multiple lots. E.g. a bidder scoring the highest for Lots 1 and 3 will need to have a minimum turnover of twice the combined contract value [(£2M+£1.7M) x 2]. Otherwise, they will only be awarded one lot in accordance with their ranked preferences.

Conditions of participation · identical on every lot2

Economic & financial standing
Lot 1. North West, Greater Manchester, Yorkshire, Nottinghamshire, Lincolnshire & Derbyshire
Lot 2. Home Counties
Lot 3. London East and London West and South East and Coast
Lot 4. South-West
Participants are required to demonstrate sufficient economic and financial standing by meeting the minimum turnover requirements and financial risk assessment as described in the Procurement Documents.
Participants are required to demonstrate commitment that they can secure insurances as described in the Procurement Documents.
Technical & professional ability
Organisational Standards
For this process, the Participants employees and the Organisation must have the following:
- ISO 14001 certified (Environmental Management),
- ISO 9001 certified (Quality Management).
- Electrical Works: NICEIC / NAPIT / ECA
- Air Conditioning / Cooling: F-Gas (company + engineers)
- Powered Doors / Gates / Barriers: DHF or ADSA competence
- Drainage / Boreholes / Pits: Confined Spaces certification
- Telecare Services Authority
- Register of Play Inspectors International (RPII): or equivalent
- The Royal Society for the Prevention of Accidents (RoSPA)
- FASET (Fall Arrest Safety Equipment Training

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Competitive flexible procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Cancelled
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 21 Oct 2025, 14:15 BST
Last source update: 21 May 2026, 15:39 BST
Award evaluation window: Submission end – 27 Jul 2026
Authority reference: PRJ1000216
FTS notice number: 2026/S 000-015037
Latest notice: Procurement termination notice (UK12)
Classification (CPV): Electrical servicesHeat pumpsHeating, ventilation and air-conditioning installation workInstallation services of laundry washing, dry-cleaning and drying machinesMechanical installationsPumps
Delivery area: North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)London (UKI)South East (UKJ)South West (UKK)
Official registry OCID: ocds-h6vhtk-05d0c5 Find a Tender
Contract terms summary: As described in the Procurement Documents

How it runs: This Competitive Flexible Procedure will be conducted in three stages.
Stage 1 - Procurement Specific Questionnaire: Assessment of the Conditions of Participation on a pass / fail basis and scored quality questions to shortlist Participants to be invited to tender. It is intended to shortlist a minimum of 4 Participants per Lot.
Stage 2 - Invitation to Tender: Assessment of scored quality questions and pricing submission. Quality questions will be weighted at 60% and pricing weighted at 40%. Further details are provided in the Procurement Documents.
As part of stage two, Guinness will invite the top 3 highest ranked supplier for each lot to present their answers to the a resident focussed Question to a Resident Panel.
As a result of these presentations, final moderation will be limited to no more than a point either way (up or down). If the moderated score causes one of the top 3 to drop to top 4, the next bidder will be brought forward for a presentation and moderation.
Stage 3 - TGP will also reserve the right to conduct a Negotiation stage, following the evaluation of quality and price. It is proposed to down select suppliers and only invite the highest ranked suppliers for each lot to participate in negotiations if a supplier wins multiple lots. TGP will reserve the right not to award multiple lots to the same supplier if the bidder fails to provide reassurance of their capacity to delivery multiple lots during the negotiation stage.
The purpose of the negotiation would be to ensure that any supplier winning multiple lots has got the capacity to deliver the combined lots and that any economy of scales are taking into account.
Guinness reserves the right to refine the procurement documents prior to Stage 2.
It is the intention to appoint one supplier per Lot.

Review and risk notes

Risks

The Contract may be modified on the materialisation of a known risk within the meaning of section 74 and paragraph 5 of Schedule 8 to the Act. The following risks have been identified for this Contract:

Awaab's Law came into effect in October 2025 with the law being extended in 2026 and 2027 to address further Housing Health and Safety Rating System hazards.
There is the ever-present possibility of mergers between Guinness and other housing organisations, which could substantially alter the current property numbers. Whilst there are not currently any such major projects known to the Procurement Team, this is extremely common within our sector and is not outside of the realms of possibility during the Contract Term.
Property numbers will fluctuate due to property disposal, acquisition, or the development build programme. It is not possible to know how this will impact the property numbers anticipated under this Contract and in turn the impact on the Contract value.
External factors could also impact upon the scope and associate cost of requirements, due to the introduction of new legislation or regulation. For example changes in law relating to National Insurance and Minimum National Wage which will impact the Supplier's ability to deliver the Contract at the tendered sum and in line with CPI provisions in the Contract. It is not possible to predict any increases in labour costs and the impact on the Contract value.
Significant shifts in the economy impacting the cost of materials.
Increase in contract value due to higher than expected replacement heating systems or retrofit requirements.
Increase in contract value due to higher than expected CPI increases.
Decrease in contract value due to lower than expected budget allocation.
Quality of systems in properties that are acquired or through merger is unknown could result in a higher than expected requirement to replace the equipment or to retrofit to bring up to a compliant standard.
In the instance of contract termination due to continued poor performance, one of the suppliers operating in the other lots will be awarded the contract without re-opening competition.
The contract has provision to extend the contract for up to a further 10 years. The extensions may be exercised as single years or as two periods of five years.
The frequency of servicing may change each year based on budget allocation and business performance and may be reduced in year with limited notice.
The KPIs outlined in the procurement documents are subject to change in response to updates in relevant regulations and evolving expectations on Guinness regarding the management of its systems.
Guinness reserves the right not to mobilise and commence the renewables element of the service depending on its confidence in the successful tenderer's ability to sufficiently manage this workstream.
Guinness will review its policies annually. As a result, policies may change during the Contract Term, and new policies may be introduced that will form part of the Contract. This may impact the scope and Total Contract Value.
Demarcation of responsibility during any defect liability periods may change during the Contract Term and may include a different approach for each new development.

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Submission deadline: 23 Mar 2026, 12:00 GMT
Clarification deadline: 10 Mar 2026, 17:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

supplierlive.proactisp2p.com/Account/Login ↗

From the Proactis home page, select "Opportunities" and filter the "Customer Name" to "The Guinness Partnership"

Timeline

21 Oct 2025 → 26 Oct 2026 · 8 dates

Planning notice published372 days ago
21 Oct 2025, 14:15 BST
Next notice expected330 days ago
1 Dec 2025, 23:59 GMT
Tender notice published251 days ago
19 Feb 2026, 08:59 GMT
Clarification questions by231 days ago
10 Mar 2026, 17:00 GMT
Submission deadline219 days ago
23 Mar 2026, 12:00 GMT
Latest notice published159 days ago
21 May 2026, 15:39 BST
Award decision expected by92 days ago
27 Jul 2026, 23:59 BST
Contract starts2 days ago
26 Oct 2026

Notice history

7 events · 3 releases on Find a Tender · since 21 Oct 2025

Pipeline notice published
21 Oct 2025, 14:15 BST
UK1
Tender notice published
19 Feb 2026, 08:59 GMT
UK4
Status changed to active
19 Feb 2026, 08:59 GMT
Procurement method changed
19 Feb 2026, 08:59 GMT
Deadline published: 23 Mar 2026, 12:00 GMT
19 Feb 2026, 08:59 GMT
Procurement termination notice published
21 May 2026, 15:39 BST
UK12
Status changed to complete
21 May 2026, 15:39 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded to	Value	Date	Status
Across several lots1 award
supplier not published	—	20 May 2026	CancelledA desire to re-review requirements in order to increase competition.

Contracting authority & participating public bodies

THE GUINNESS PARTNERSHIP LIMITED

Contracting authorityPublic undertaking GB-COH: IP031693 · GB-PPON: PBNQ-4523-TMYT 7th Floor, 350 Euston Road, London, London, NW1 3AXContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specifications

Notices published for this procedure

Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender21 May 2026, 15:39 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender19 Feb 2026, 08:59 GMT
Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender21 Oct 2025, 14:15 BST

What is being bought4 lots · detail below

Lots and requirements (4)Procurement structure

What it takes to winiHow this buyer will score bids.The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Procedure terms & legal framework

How it was run

Timeline

Notice history

Commercial outcome & contract awards

Contracting authority & participating public bodies

Official documents & specifications (4)

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).